The regular meeting of the Grey Eagle City Council was called to order by Mayor Joseph Arnzen at 7:00 p.m. on the 9th day of April 2024 in Council Chambers. Council members present were Brad Johnson, Brian Hollenkamp, Chris Browen & Roland Ahrendt. There were no council members absent. Also in attendance was Beth Ramacher and guest: John Hinman.
A motion was made by Brad Johnson to approve the agenda. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve the minutes of the March 12, 2024 meeting. A second was made by Chris Browen and upon vote, with all members voting in favor, motion carried.
John Hinman was in attendance to discuss his property which lies in both city limits and the township.
A motion was made by Brian Hollenkamp to approve the quote of $478.74 from Woller Equipment to fix the fuel tank and gauge in the John Deere snowblower. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve the purchase of a blade for the New Holland tractor for $600.00 along with a cylinder, if needed. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve the purchase of an air compressor from Neville Hardware for $749.99. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve the quote from the City of Sauk Centre for street sweeping. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to have Cans R Us service Laughlin Park annually from May 1st through October 31st. A second was made by Chris Browen and upon vote, with all members voting in favor, motion carried.
A quote from Bemboom Fence was presented to fix the south fence of the tennis courts. The Council would like to see another quote before making a decision.
The sign in the parking lot was discussed. The Council requested quotes to have this redone.
A motion was made by Roland Ahrendt to have Maintenance repair the two picnic tables by the Veterans Memorial. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve the following dates for the Grey Eagle Burtrum Lions events: lawn mower tractor pull at the park – July 20, community appreciation at the Fire Hall – July 20, tractor pull at the park – July 21 and tractor pull at the park – September 2. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve closing Main Street on September 1 for a car show. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrent to approve the purchase of a key lock box for the City Hall. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve the auditor’s request to restructure the CDs. A second was made by Chris Browen and upon vote, with all members voting in favor, motion carried.
The following first quarter 2024 reports were reviewed: Todd County Sheriff and Utility Transaction History. A motion was made by Brad Johnson to approve the 1st Quarter Utility Transaction History Report. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to shut off water in April for residents who are past due on utility payments. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made to increase the sewer rate by $1.50 to $44.00 per month effective June 2024. As required, a resolution stating the increase will be drafted and approved at the May meeting.
A motion was made by Brian Hollenkamp to approve the quote from Andy Poster for photography and videography to be used on the new website. This expense will be submitted to Sourcewell for Consultant Services Reimbursement. A second was made by Chris Browen and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve Resolution 2024-10: Accepting $1000 Donation from Swanville Dollars for Scholars for the Grey Eagle Fire Department. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried. The resolution is as follows:
RESOLUTION NO. 2024-10: A RESOLUTION ACCEPTING $1000 DONATION FROM SWANVILLE DOLLARS FOR SCHOLARS FOR THE GREY EAGLE FIRE DEPARTMENT
WHEREAS, money has been donated by Swanville Dollars for Scholars; and
WHEREAS, the City Council feels that the donation will benefit citizens of the area;
1. That the City Council of the City of Grey Eagle formally accepts the donation from Swanville Dollars for Scholars for the Fire Department.
2. That the City Clerk is authorized and directed to make the appropriate revenue and expenditure budget adjustments as needed to reflect this donation and its intended use.
Adopted by the Grey Eagle City Council this 9th day of April 2024.
Discussion was held on the application for Sourcewell Community Impact Funds. More discussion to be held at the May meeting.
A motion was made by Bian Hollenkamp to approve payment of Claims #3041-3069, totaling $31,778.03 and include additional payments of the following: Grey Eagle Relief Association $24,618.23, MN Power $2503.52, Grey Eagle Relief Association $2000.00, Rahn’s $340.96, Summit Fire $250.00, MacDonald and Mack Architects $2035.00 and Quinlivan & Hughes $129.00. A second was made by Roland Ahrent and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to adjourn the meeting at 8:34 p.m. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held on Tuesday, May 14, 2024 in Council Chambers.
Beth Ramacher, Clerk/Treasurer
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