Members Present: Jenae Ulbricht, Irene Ehlert, Juli Scherping, and Brooke ThieschaferMembers not present: Romie Gessell and Chad Landowski. Guest: See Sign In Sheet
Call to Order/Pledge of Allegiance: Mayor Ulbricht called the meeting to order at 7:00 PM
Approval of Agenda City Council: The Mayor would like to add Christmas Events under New Business. Irene Ehlert made a motion to approve. Juli Scherping supported. All in motion, motion carried.
City Council Member Irene Ehlert made a motion to add attendance of a current City Council Member to New Business. Juli Scherping supported, all in favor, motion carried.
Approval of the Minutes from September 2023: Irene Ehlert made a motion to approve the minutes. Juli Scherping supported. All in favor: motion carried.
Approval of Bills City Council: Total bills for the month were $14,378.76. Total receipts for the month totalled $13,570.44. Irene Ehlert made a motion to approve the bills. Juli Scherping supported. All in favor, motion carried.
Old Business: Grants-Sourcewell: The city received $10,000 in the match to match Soucewell Grant funding. Exciting news. The city has one year to spend the funds. Mayor Ulbricht explained you will see spending of expenses in months to come.
Permits – No Permits
Bollig Engineering Update: No new update at this time, we have not heard from them. We will reach out.
Road Signs: MnDot has the requests. Waiting on them for install at this time. No new update at this time.
New Business: Levy – A proposal of the upcoming levy was given to the board members. There does need to be a column added to the spreadsheet. There were a bunch of items that were not updated from 2022. There were no charges for snowing plowing in CTAS for 2022. The Mayor and Clerk went through the checks. We have now added the snowplow position as an hourly position. MN passed a new law about sick time, so that was added into the budget. Mayor explained we are down $1100 from the previous budget. The Mayor discussed the levy more in depth, and how it goes by the size of your voters. You get x amount of dollars of government aid. The Policing Contract also went up from 2023. Street maintenance we budgeted a little less. Mayor went into more detail regarding the Safe & Sick Time. Discussed the city plow and maintenance. The insurance was the actual amount.
The Mayor is looking to approve the 2024 Levy. Juli Scherping made a motion to approve the Levy. Irene Ehlert supported. All in motion, motion carried.
Update New Legislative Change Regarding Poll Location – This does not affect the city, this is just an update and no vote is needed.
Weed Inspector Annual Report: Working with Terri Veldkamp to get those numbers and products. Due is January. The City Clerk will mail out once completed. Discussion was had on obnoxious weeds. No vote needed.
Open Floor for Residents only – Questions must be approved prior to meeting
Approval of City’s Prosecutors Joint Powers Agreement – Renewal of the Todd County Attorney. We use the County Attorney often. Need a motion to renew contract with the County Attorney. Juli Scherping made a motion to renew the contract. Irene Ehlert supported. All in motion, motion carried. Resolution – 1 – 2023 – 12
Voting Operations, Technology & Election Resource – There will be 3 major elections next year. MN passed and approved funds to the City of Burtrum to receive $7.69 per voter. The city gets allotted those funds, and determined how it will be used in the county. Todd County is required to work with the local government on how fund will be used. A motion is needed to collect the funds. Irene Ehlert made motion approve. Juli Scherping supported. All in favor, motion carried.
Safe and Sick Time- Discussed in Levy
Christmas Event – The Christmas Event will be held 12/17/2023. The Mayor is looking at doing this event as a City Event. Donations from private parties/sponsors have already been received. Cookies are being baked. Those that cooked the cookies are looking to get reimbursed. Coborn’s have donated the hot chocolate. Looking for more door prizes and coloring books. Irene Ehlert made a motion to approve this event as a City Event and reimburse the correct parties. Juli Scherping supported. All in favor, motion carried.
Current City Council Member – Council Member Chad Landowski has now missed 4 meetings and no response from him. Per the City Ordinance the council has the right to remove him from the council. Irene Ehlert made a motion to remove Landowski as a City of Burtrum Council Member. Juli Scherping supported. All in favor, motion carried. There will now be an open seat on the council until the end of the term. Decisions to fill the vacancy will be tabled until the January meeting. Resolution – 2 – 2023 – 12
Open Floor – Bobby Veldkamp has the cylinders for the plow truck, looking for someone to bring them to St. Cloud. Repair time is about 1-2 weeks. A discussion was had on where to put the snow when residents snow plow their yards. There is concern of snow piles getting too large and unable to see the roads/intersections for safety reasons.
The city will post a reminder on the City’s Facebook page about snow removal.
Announcements – Christmas Event on December 17th. A big shout to Sourcewell for the match to match funding grant, it is much appreciated.
Adjournment -Motion by Juli Scherping, seconded by Irene Ehlert to adjourn meeting at 7:39 P.M. Motion carried.
Next City Council Meeting is scheduled for January 2nd, 2024 at the Burtrum Community Center.
Brooke Thieschafer, City Clerk-Treasurer
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