Members Present: Mayor Jenae Ulbricht, Romie Gessell, Irene Ehlert, Juli Scherping. Staff Present: Brooke Thieschafer. Quorum was met and Mayor Ulbricht called the meeting to order at 7:00 PM, and the Pledge of Allegiance was recited.
Approval of Agenda: Ehlert made a motion to approve the agenda. Scherping supported. All in favor, motion carried.
Approval of the Minutes: A. January 2024 – Ehlert made a motion to approve. Gessell supported. All in favor motion carried.
B. Special Meeting – Ehlert made a motion to approve. Gessell supported. All in favor motion carried.
Approval of the Bills: Ehlert made a motion to approve the bills from January 2024. Scherping supported. All in favor, motion carried. The City Clerk gave a detailed report of a summary of financials for the year 2023. No motion needed.
Old Business: Open Vacancy: Gessell suggested potential candidates to complete an application for the open seat. Gessell made a motion to create an application via Google Docs and post on Facebook and have a deadline of February 29th at 4:30 P.M. The Council will review the applicants and make a decision at March’s City Council Meeting. Scherping supported. All in favor, motion carried.
Bollig: Remove from agenda for now. No update at this time.
Heritage Club Raffle Acknowledgement: Gessell made a motion to approve and sign the license for the Heritage Club raffle. Ehlert supported. All in favor, motion carried.
Reschedule of Council Meeting for March: Mayor Ulbricht has a scheduling conflict for March’s meeting. Ehlert made a motion to move March’s City Council meeting to March 12th, 2024 at 7:00 P.M. at the Burtrum’s Community Center. Gessell supported. All in favor, motion carried.
Centennial Items: Mayor Ulbricht asked the council what they wanted to do with the remaining Centennial items. We can’t donate them. Some options the city can do: we can gift them, sell them, we can however donate to another government entity, set them out for free at the next city event. Mayor Ulbricht stated the website is almost complete, and there will be a digital copy available for viewing on the website. Council Member Ehlert proposes the city give one to all current residents in the city. There are more books than plates. No discussion was made at this time.
Office Hours: Mondays 8:30 A.M. to 11:00 A.M. Gessell made a motion to approve. Ehlert supported. All in favor, motion carried.
Permits: Requesting a building permit for 124 Chicago St. Burtrum, MN 56318. Application will be sent via online. The council will review once more information is received from the applicant. No approval at this time.
Sourcewell Community Impact Grant: The council has decided to apply for the grant funds to remodel the kitchen at the Community Center. Resolution 2024-2-6. Gessell made a motion to move forward with applying for the grant. Ehlert supported. All in favor, motion carried.
Easter: A discussion was had about hosting an Easter event this year. An Easter Egg Hunt was decided and set for March 30th, 2023 from 11:00 A.M. to 1:00 P.M. Egg hunt will start at 11:00 A.M. sharp at the Lion’s Park. Open invite for booths and/or face painting. The City Clerk will make flyers and Facebook event. Sara Macho will lead the event and shop for candy/prizes and have volunteers meet closer to the event to assist with whatever is needed. The city has $164 left over from Christmas that will go toward the event. In addition, the city will spend $600. The Mayor will also ask the Lion’s Club for a donation. Gessell made a motion to move forward with the event and give $600 to help support the event. Ehlert seconded. All in favor, motion carried.
Closed Session: City Clerk Performance Evaluation – City Clerk Wages: Ehlert made a motion to have a closed session. Scherping supported. All in favor, motion carried.
Open Floor: Nothing at this time.
Announcements: None
Adjournment
Scherping moved to adjourn the meeting at 7:39 P.M. Ehlert seconded. All in favor, motion carried.
Next City Council meeting is scheduled for March 12th, 2024 at 7:00 PM at the Burtrum Community Center.
City Clerk, Brooke Thieschafer
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