Members Present: Mayor Jenae Ulbricht, Romie Gessell, Irene Ehlert, Juli Scherping. Staff Present: Brooke Thieschafer. Quorum was met and Mayor Ulbricht called the meeting to order at 7:00 PM, and the Pledge of Allegiance was recited.
Approval of Agenda: Mayor Ulbricht added Christmas Day to the agenda. Romie Gessell made a motion to approve the agenda. Irene Ehlert supported. All in favor, motion carried.
Approval of the Minutes: Irene Ehlert made a motion to approve the minutes from December 4th, 2023. Juli Scherping supported. All in favor, motion carried.
Approval of the Bills: Juli Scherping made a motion to approve the bills from December 2023. Romie Gessell supported. All in favor, motion carried.
Old Business: Source Well Update – The City Clerk and Mayor have purchased a few items. More to come as we move forward in the year. No Permits at this meeting. Road Signs – No update at this time.
We will send a follow up email. Digital sign is not currently working. Bollig Engineering Update – Kris with Bollig Engineer gave a presentation and gave information/update about the following:
Examples of locations of the sewer systems. All data presented is a range. Pumps are expensive and talked about lift stations. Gave examples of where man holes would be potentially. Various treatment options. Kris discussed there are current grants available right now to fund the project. The City of Burtrum meets all the requirements for the grants. Projects can take up to 3-5 years to complete. PSIG grant that is available opens up and is due July 2024, and more funds available then ever right now. Which would allow for a sooner completion date. Bollig Engineer will try to utilize as many grant funding options as possible. Water for the city is not recommended right now. Kris discussed the street and stated it must be like and kind.
An estimate for the streets was given, anywhere from $900,000 to $1.2 million. Updating the pavements are not cheap, stated Kris. Preliminary reports are needing to move forward on this project to dial down and get more in depth data. Cost do this report is $30,000. Bollig will work for the city and help with funding. The council suggested a special meeting be held to get more resident input. Flyers will be handed out. Special meeting to be scheduled January 15th, 202 at 7 PM at the Community Center. Meeting will be posted out front of the CC, posted on Facebook and put in the Hometown News.
New Business: Lock box is not opening at this time. May be frozen shut. Will work to get it opened.
Office hours are potentially looking to be Tuesday mornings: 8:30-10:30 AM. More to come.
Designated Newspapers Locations – Hometown News and Long Prairie Leader. Gessel made the motion to keep the newspaper locations the same. Ehlert seconded. All in favor, motion carried.
Official depository – Magnifi Financial. Scherping made a motion to keep the same. Gessell seconded. All in favor, motion carried.
City Bonds – $5000 currently in First State Bank of Swanville. Protection of funds. Gessel made a motion to leave the same. Scherping seconded. All supported, motion carried.
Corporate signers are the following: Mayor Jenae Ulbricht, City Clerk Brooke Thieschafer, and City Council Member Romie Gessell. Ehlert made a motion, Scherping seconded. All in favor, motion carried.
City Attorney – Currently Quinlivan & Hughes. Gessell made a motion to keep the same. Scherping seconded. All in favor, motion carried.
Committees – No committees at this time. No vote at this time. Discussion was had. Table conversation for the next meeting.
Meeting Minutes – Currently working on scanning all minutes to our new website. There are a bunch of minutes that are missing, and we are unable to locate them. Missing some from 2019.
Missing 5 months (August to December) from 2022, missing 2 months (August & September) from 2020.
Election Judges – Head Judge Debbir Stassburg has selected her primary judges for March Primary. Carol Duke, Mark Larsen, Sherry Larsen, Tonya Landowski, Dana Gallus, Juli Scherping also showed interest in being a judge as well. Training dates are to come. More information to come. Ehlert made a motion to approve the judges. Scherping supported. All in favor, motion carried. Open Vacancy – Term expires 12-24-2024 for open seat. If anyone is interested, please reach out to a city council member or email the city. No decision was made at this time.
Christmas Event – Roll over the funds left from the Christmas event and keep it for Easter. Roll over amount is $164.00.
Open Floor: Christmas decorations can be taken down at any time now.
Adjournment: Irene Ehlert moved to adjourn the meeting at 8:44 PM. Romie Gessell seconded. All in favor, motion carried.
Next City Council meeting is scheduled for February 6th, 2024 at 7:00 PM at the Burtrum Community Center.
City Clerk, Brooke Thieschafer
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