Grey Eagle City • July 8, 2014

These are unapproved minutes.
The regular meeting of the Grey Eagle City Council was called to order by Mayor Jim Gohman at 7:00 p.m., on the 8th day of July, 2014 in council chambers. Council members present were Ralph Muellner, Thom Muellner, Dennis Barrett and Andrea Kraska. There were no members absent. Also in attendance were Lori Hellmann and guests Ken Messer and Bob Asmus.
A motion was made by Ralph Muellner to approve the amended agenda. A second was made by Thom Muellner and upon vote, with all members voting in favor, motion carried.
A motion was made by Dennis Barrett to approve the minutes of the June 10, 2014 council meeting with the following change: page 1486, first paragraph, first sentence remove the word “out”. A second was made by Thom Muellner and upon vote, with all members voting in favor, motion carried.
A motion was made by Thom Muellner to approve the minutes of the June 17, 2014 special meeting as written. A second was made by Dennis Barrett and upon vote, with all members voting in favor, motion carried. The clerk was instructed to invite Matt Zinniel to the August council meeting.
The Mayor updated the council on the following items: 1. The bonding bill for the proposed RV Park did not go through.
2. The Outdoor Rec Grant for the proposed RV Park did not go through, but the clerk has information on a possible grant that may be available later in the year.
Bob Asmus was requesting that the city put in a ditch along Woodman Street South from Spruce Street towards Pearl Street. The council stated that Bob could install a culvert under his driveway at his own expense.
The mayor approved the building permit application for John and Joan Behsman to install a 12×24 addition to the front of the property with the setback requirements being met.
A motion was made by Thom Muellner to approve an 8’x20’ deck to be placed on the north side of Ken Messer’s rental property. An 8’x10’ deck would be placed on the southeast side of the rental property. A second was made by Ralph Muellner and a roll call vote was made. The following members voted in favor: Andrea Kraska, Ralph Muellner, Jim Gohman and Thom Muellner. Dennis Barrett voted against the motion. Motion carried.
A motion was made by Thom Muellner to approve a 16’x40’ concrete slab on the south side of Ken Messer’s residence. A second was made by Ralph Muellner and a roll call vote was made. The following members voted in favor: Thom Muellner, Andrea Kraska, Ralph Muellner and Jim Gohman. Dennis Barrett voted against the motion. Motion carried.
Ken Messer was requesting a building permit for a 28’x28’ garage on his rental property. The permit request was tabled until an exact location for the garage was determined, how the placement of the garage would allow for setback requirements and the materials that would be used to build the garage.
A motion was made by Dennis Barrett to approve a building permit for Ken Messer to build a wooden fence on the rental property. The fence would be placed five feet from any adjoining property lines, and twenty five feet from the edge of the tar. The fence would be approximately 7’ high (12 boards), and 120’ long. Metal posts would be used instead of wood posts, and rock would be put under the fence to control grass and weeds. The project would be completed within 30 days from start to completion. Upon roll call vote, the following members voted in favor: Thom Muellner, Dennis Barrett, Andrea Kraska, Ralph Muellner and Jim Gohman. There were no votes against. Motion carried.
Bob Asmus informed the council that he would be getting the landscaping done around the addition to his shop.
A motion was made by Ralph Muellner to approve Resolution No. 2014-09, A Resolution Accepting a Donation from the Grey Eagle Burtrum Lions Club for $3,500 for Park Maintenance. A second was made by Andrea Kraska and upon vote, with all members voting in favor, motion carried. The above stated resolution may be read in its entirety in the Clerk’s office.
A motion was made by Dennis Barrett to approve Resolution No. 2014-10, A Resolution Accepting a Donation from the Grey Eagle Burtrum Lions Club for $15,000 for Library Wall Repairs. A second was made by Thom Muellner and upon vote, with all members voting in favor, motion carried. The above stated resolution may be read in its entirety in the Clerk’s office.
A motion was made by Ralph Muellner to change the August council meeting date from August 12, 2014 to August 13, 2014 at 7:00 p.m., due to Primary Elections. A second was made by Dennis Barrett and upon vote, with all members voting in favor, motion carried. Mayor Jim Gohman opened the public hearing at 8:00 p.m.
Discussion was held on the proposed changes to Chapter 5 Renumbering of City Code 5.20-5.27 to Regulate the Discharge of Sump Pumps into the Sanitary Sewer System. The proposed ordinance change is as follows: Amendment, Addition, and Re-numbering, of City Code 5.20 – 5.27 of Chapter 5,
Utilities, To Regulate the Discharge of Sump Pumps into the Sanitary Sewer System
Whereas, the City of Grey Eagle adopted Chapter 5, Utilities, which Chapter includes a Section numbered 5.20 – 5.27 regulating the implementation and use of a public sewer system; and
Whereas, the City of Grey Eagle has determined additional regulations and restrictions must be added to this Section to address the discharge of sump pumps into the sanitary sewer system; and
Whereas, the City of Grey Eagle, following public hearing, desires to adopt the following provisions and provide for re-numbering of this Section.
Now Therefore, The City Council of the City of Grey Eagle, Todd County Minnesota, Does Ordain: 1. Grey Eagle City Code 5.20 and 5.21 shall not be modified.
2. Grey Eagle City Code 5.22 shall be amended as follows: Subdivision 1 Sanitary Sewer shall be repealed. Subdivision 2 Natural Outlet shall be renumbered as Subdivision 1.
3. The following provisions of the Grey Eagle City Code shall be renumbered as follows: 5.23 Restricted Discharges shall be number 5.24; 5.24 Interceptors shall be numbered 5.25; 5.25 Wastes/Water Analysis shall be numbered 5.26; 5.26 Installations/Connections shall be numbered 5.27; and 5.27 Establishment of Charge System shall be numbered 5.28.
4. Further, The City Council of the City of Grey Eagle, Todd County, Minnesota Does Ordain The Adoption Of The Following Ordinance, 5.23 Regulating The Discharge of Sump Pumps Into The Sanitary Sewer System.
5.23 Sump Pump Type Discharge: No person shall discharge or cause to be discharged, directly or indirectly, any storm water, groundwater, subsurface drainage, sump pump or footing drain water, or unpolluted cooling or processing water, to any sanitary sewer except as permitted by the City.
Subd. 1. Inspections: Property owners shall allow an employee of the City, or a designated representative, to inspect the building(s) to confirm there is no sump pump or other prohibited discharge into the sanitary sewer system. The City may periodically reinspect any building to determine compliance with the requirements of this ordinance.
Subd. 2. Removal of Connections: Any property owner who previously made any connection which is in violation of this ordinance shall remove such connection promptly, and in any event, within thirty (30) days after a notice of violation has been issued by the City. Any property owner who fails to come into compliance as set forth herein is subject to the administrative penalty provided in Subdivision 3.
Subd. 3. Administrative Penalty: An administrative penalty shall be imposed in the form of a surcharge of $100.00 per month to any property owner who: (1) is not in compliance with this ordinance; or (2) refuses a property inspection.
Subd. 4. Assessment: The City shall have the right to assess the property owner for any unpaid surcharge. This ordinance shall take effect upon its passage and publication. There were no guests in attendance for the public hearing.
Mayor Jim Gohman closed the public hearing at 8:11 p.m.
Mayor Jim Gohman resumed the council meeting.
A motion was made by Ralph Muellner to approve Amendment, Addition and Re-numbering, of City Code 5.20 – 5.27 of Chapter 5, Utilities, to Regulate the Discharge of Sump Pumps into the Sanitary Sewer System. A second was made by Dennis Barrett and upon roll call vote, the following voted in favor: Jim Gohman, Thom Muellner, Dennis Barrett, Andrea Kraska and Ralph Muellner. There were no members voting against. Motion carried.
A motion was made by Thom Muellner to approve the window replacement of two Library windows for the quoted price of $1,296.44 from East Side Glass. A second was made by Dennis Barrett and upon vote, with all members voting in favor, motion carried.
The Clerk was instructed to check on salary versus hourly wages and to include five additional hours to clerk hours for budget preparation. Discussion on the swimming beach was tabled.
The clerk reminded the council of the filing dates for city seats up for election. The members whose terms are expiring are: Mayor Jim Gohman, 2 year seat, Andrea Kraska, 4 year seat, Dennis Barrett, 4 year seat. The dates for filing are July 29th through August 12th. On August 12th, interested parties have until 5:00 p.m.
A motion was made by Andrea Kraska to approve $250 donation to the Initiative Foundation. A second was made by Thom Muellner and upon vote, with all members voting in favor, motion carried.
A motion was made by Thom Muellner to approve the propane contract with Rahn’s Oil and Propane for approximately 2,000 gallons. A second was made by Dennis Barrett and upon vote, with all members voting in favor, motion carried. The clerk was instructed to send property clean up letters.
The clerk was instructed to proceed with delinquent utilities as allowed by ordinance.
A motion was made by Andrea Kraska to approve the various fund transfers as follows: $672.90 from the Sewer Fund to the Sewer Rehab Fund for March, April and May, $768.36 from the Fire Fund to the Fire Hall Debt Service Fund, and $82.70 from the General Fund of which $24.70 goes to the Water Fund and $58 goes to the Sewer Fund for Fire Hall and Library utilities. A second was made by Ralph Muellner and upon vote, with all members voting in favor, motion carried.
A motion was made by Thom Muellner to approve the payment of bills as listed and to include payment of the following addition items: $1,858.62 to Minnesota Power and $8,704.13 to PFA. A second was made by Dennis Barrett and upon vote, with all members voting in favor, motion carried.
A motion was made by Thom Muellner to adjourn at 9:03 p.m. A second was made by Dennis Barrett and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held on Wednesday, August 13, 2014 at 7:00 p.m., in council chambers. Lori Hellmann, Clerk