The regular meeting of the Grey Eagle City Council was called to order by Mayor Joseph Arnzen at 7:00 p.m., on the 12th day of April 2022 in council chambers. Council members present were Roland Ahrendt, Brad Johnson, Bill Pohlmann and Brian Hollenkamp. There were no council members absent. Also in attendance were John Call, Dan Berscheid and Lori Hellmann and guests Allan Wolbeck, Danielle Wolbeck, Bryan Bye, Ron Frericks, Brandon DeFoe, Matt Zinniel, Jim Gohman, Jim Nies, Wayne Cymbaluk, Josephine Halliday, Bob Halliday, Julio Botello, Sarai Botello, Maria Botello and Bruce Zachman.
A motion was made by Bill Pohlmann to approve the amended agenda. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve the minutes of the March 8, 2022 meeting as written. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
John Call reported on the following maintenance items:
1. The bracket was fixed on the snow plow.
2. The tennis courts are in need of new nets.
3. The dock will go in as soon as weather allows.
A motion was made by Bill Pohlmann to approve the building permit application for Danielle Wolbeck to remove and replace the existing deck, with the new deck being 2 feet larger. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve the building permit application for Brian and Lori Hollenkamp to build a 24’x28’ addition on the west side of the house. A second was made by Roland Ahrendt and upon vote, with member Brian Hollenkamp abstaining, and all other members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve a building permit application for Grey Eagle Township for the following items: remove block and put up wood wall and door on the west side of the building, eliminating the door on the north end of the building and making improvements to the front of the building without adding anything new. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
Julio Botello was in attendance requesting to rent the baseball field every Saturday from the end of April to the end of August for three or four teams to play baseball. They would also need the use of the bathrooms and the pavilion. They will ensure that the area is clean when they leave each week and will contact the Clerk if there are any city functions that would interfere with their times.
A motion was made by Bill Pohlmann to rent the ball field to the Botello family for a season fee of $200. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
Dan Berscheid updated the council on the following Fire Department items:
1. The new recruits finished and passed the Fire Fighter I training.
The Council was presented with the Grey Eagle Relief Association By-Laws change requesting an increase in the yearly benefits. A motion was made by Brian Hollenkamp to approve the increase of $1400 per year of service for the Relief Association. A second was made by Bill Pohlmann and upon vote, Mayor Joseph Arnzen abstained and all other members voted in favor, motion carried.
Jim Gohman was in attendance with some park projects the Lions Club would like the council to consider this season to include: new boards on the bleachers, a sandbox by the volleyball courts, a tennis court converted into a pickle ball court, a basketball court and paving the parking lot by the picnic shelter.
A motion was made by Brad Johnson to approve the use of the Fire Hall for Community Appreciation on July 16th as well as a tractor pull on July 17th and as well as September 5th at the park. A second was made by Bill Pohlmann and upon vote, with all members voting in favor, motion carried.
Bob and Josephine Halliday would like to purchase a vacant lot owned by Matt Zinniel on which to park 2 recreational vehicles for the season, with the possibility of building a shed in the future. The Council requested that they come back with a plan for a building and have ready for the next meeting.
A motion was made by Bill Pohlmann to approve change order #1 for the water meter project, which would change four commercial meters from a 2” meter to a 1 ½” meter. There would be no change in cost. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Bryan Bye informed the council that Riley Brothers will not hold their prices for paving the streets that were not included in the sewer project, so they cannot be change ordered in.
A motion was made by Bill Pohlmann to approve payment to MBC Drainage for a portion of the Bitz drainage. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
Highway 287 drainage tabled.
There were some punch list items given to Bryan Bye that need to be addressed as part of the sewer project.
The Old Village Hall item on the agenda was tabled as the individuals involved were not in attendance.
The Clerk reported on the appraisal value of the old village hall.
Tractor committee update by Mayor Joseph Arnzen.
The Council will work on coming up with a list of unlicensed or junk vehicles within the city.
The Clerk will contact the City of Sauk Centre regarding street sweeping.
An estimate will be obtained to replace the door to council chambers/city hall entry.
A motion was made by Brian Hollenkamp to approve the following fund transfer: $8,157.00 from the Sewer Fund to the Sewer Infrastructure Fund. Of that $4,827 is for 2020 and $3,330 is for 2021. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Bill Pohlmann to approve the payment of claims #2394-#2418 for a total of $20,281.26 and to include the payment of the following additional items: $50 to Cans R Us, $225 to Eagle Fabricating and $412.41 to Terrain Aesthetics. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to adjourn the meeting at 9:15 p.m. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held on Tuesday, May 10, 2022 in council chambers.
Lori Hellmann, Clerk