The regular meeting of the Grey Eagle City Council was called to order by Mayor Joseph Arnzen at 7:00 p.m., on the 10th day of August 2021 in council chambers. Council members present were Brad Johnson, Roland Ahrendt and Brian Hollenkamp. Council member Bill Pohlmann was absent. Also in attendance were John Call, Lori Hellmann and guests
Janine Kutter, Tim Ainali, Barb Ainali, Terry Lanoue, Mike Meagher, Jr Bueckers, Charla Bueckers, Steve Neville and Larry Van Hout.
A motion was made by Brian Hollenkamp to approve the amended agenda. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve the minutes of the July 13, 2021 meeting as written. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Charla Bueckers is seeking an extension of the contract with Tom’s Refuse, with no changes. The current contract will not expire until the end of May 2022. Tom’ Refuse will be purchased by Long Prairie Sanitation effective October 1, 2021 and the contract could then be assigned to Long Prairie Sanitation after the sale date. A motion was made by Brian Hollenkamp to approve the extension of the contract with a new expiration date the end of May 2027. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Steve Neville reported that the new picnic tables are at the picnic shelter and discussed whether or not to bolt them down. It was the consensus of the council not to bolt down the new tables and the old wooden tables will be removed and placed elsewhere in the City.
A motion was made by Brian Hollenkamp to approve snowmobile grass drags for CMRP (Central Minnesota Pond Racing) on the southeast side of the city on October 2, 2021 with approval from the property owners and with the rescue rig and Fire Department personnel on hand. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve the building permit application for Tim Ainali to put in a 14’ x 24’ cement slab for his shed. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve the building permit application for St. Joseph’s Church to put in a curb on the west end of the parking lot with adjoining property owner approval. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
Larry Van Hout updated the council on the sewer project. The project is still on budge, the pontoon and dock are still delayed, the extension to the cold storage building for the pontoon should begin soon and the water meters information has been submitted to Rural Development for approval.
A motion was made by Brian Hollenkamp to approve pay request #7 to C & L Excavating for $366,772.44. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
The following maintenance items were discussed:
1. An estimate for chipping the brush at the ponds was submitted for $1,000. The council determined that this was not cost effective.
2. The pickup rear shackle rusted out and went through the box. It will cost approximately $150 for parts plus labor to repair. A motion was made by Joe Arnzen to approve the truck repair. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
3. A motion was made by Joe Arnzen to approve KLM to spray the weeds at the ponds at the same rate as the last application. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
Janine Kutter discussed items relating to Lakeview Cemetery. Janine also informed the council that Bill and Amy Hinman voluntarily cleaned numerous Veterans markers at Lakeview cemetery.
The council declined a request to loan out the bleachers for a family reunion.
A motion was made by Brian Hollenkamp to approve a temporary liquor license for the Grey Eagle Burtrum Lions Club for Monday, September 6, 2021 for the Labor Day tractor pull. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve the contract with Quinlivan and Hughes for 2022. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
Joe will talk to a resident regarding required connection to city water when a property has been sold or transferred.
The council received a draft from the City Attorney regarding the moratorium. The council was instructed to review the draft and be prepared to discuss or make changes at the next meeting.
The 2022 preliminary budget and levy was presented to the council for review. The levy will need to be approved by resolution at the next meeting.
Property clean up/junk cars were tabled.
A motion was made by Brian Hollenkamp to approve the following fund transfers: $3,325 from the RV park project funds in the money market to the general fund for removal of the practice wall and slab by the tennis courts, $10,016.67 from the RV park project funds in the money market to the general fund for picnic tables at the picnic shelter and $110,000 from the Sewer Rehab Project fund to the money market fund for amount reimbursed for city CD’s that were cashed in to pay for items before project started. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve the payment of claims #2201-#2221 totaling $418,872.80. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to adjourn the meeting at 8:50 p.m. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held on Tuesday, September 14, 2021 in council chambers.
Lori Hellmann, Clerk
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