The regular meeting of the Grey Eagle City Council was called to order by Mayor Joseph Arnzen at 7:00 p.m., on the 12th day of August 2020 in council chambers. Council members present were Roland Ahrendt, Thom Muellner, Bill Pohlmann and Brian Hollenkamp. There were no council members absent. Also in attendance were John Call, Lori Hellmann and guest Tim & Susanna Tesch.
A motion was made by Bill Pohlmann to approve the amended agenda. A second was made by Thom Muellner and upon vote, with all members voting in favor, motion carried.
A motion was made by Bill Pohlmann to approve the minutes of the July 14, 2020 meeting as written. A second was made by Thom Muellner and upon vote, with all members voting in favor, motion carried.
Tim and Susanna Tesch were in attendance requesting a building permit to put up a new chain link fence of the north and east side of the property, on the property line. The property has been surveyed and a written agreement between both adjoining property owners was notarized and submitted to the council. A motion was made by Roland Ahrendt to approve the building permit for the chain link fence on adjoining property lines. A second was made by Thom Muellner and upon vote, with all members voting in favor, motion carried.
John reported on the following maintenance items:
1. The zero turn lawn mower is in need of new blades.
2. The tractor isn’t holding a charge and should be checked out.
3. There is a branch at the cemetery that should be removed.
The sewer project was discussed. There are two temporary easements which still need to be obtained from Neibling and Karls. These easements are only during construction and will terminate once the construction in the two areas are complete.
A motion was made by Brian Hollenkamp to approve the construction contracts for the sewer project. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Thom Muellner to approve Resolution No. 2020-07, A Resolution Authorizing and providing for the Incurrence of Indebtedness for the Purpose of Providing a Portion of the Cost of Acquiring, Constructing, Enlarging, Improving, and/or Extending its City Streets in the Amount of $500,000. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried. A copy of the executed resolution to be attached to the minutes.
A motion was made by Bill Pohlmann to approve the Water and Waste System Grant Agreement with the United States Department of Agriculture Rural Utilities Service. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried. A copy of the executed grant agreement to be attached to the minutes.
A motion was made by Thom Muellner to approve Resolution No. 2020-08, A Resolution Authorizing and providing for the Incurrence of Indebtedness for the Purpose of Providing a Portion of the Cost of Acquiring, Constructing, Enlarging, Improving, and/or Extending its Municipal Services in the Amount of $150,000. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried. A copy of the executed resolution to be attached to the minutes.
A motion was made by Brian Hollenkamp to approve the quote from American Door Works for $429 for the installation of a new garage door opener. A second was made by Bill Pohlmann and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve Resolution No. 2020-06, A Resolution Accepting $250 Donation from Todd County Corn and Soybean Growers for Fire Department Equipment. A second was made by Thom Muellner and upon vote, with all members voting in favor, motion carried. The above stated resolution may be read in its entirety at the Clerk’s office.
The Clerk informed the council of the availability of CARES funding obtained through the State of Minnesota. The CARES funding must be used towards COVID 19 related expenses and there are very strict rules regarding the use of the funds as well as strict documentation on how the funds were spent. The City had very little in the way of COVID 19 expenses as many PPE items that were needed came from Todd County Emergency Management.
A motion was made by Brian Hollenkamp to accept the high bid from Mark Bayer for $3,500 for the purchase of the 1988 Mack Tanker Truck with the proceeds of the sale being deposited into the Fire Fund. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
The Mayor received two bids for tennis court repairs prior to the meeting. More information will be obtained before a decision will be made.
Bryan Bye updated the council on the sewer project. A pre-construction meeting will be held on August 19th at 11:00 am at the Fire Hall. The County road portion of the project will not be done this year. The contractor is planning to start in mid-September.
A motion was made by Brian Hollenkamp to approve the following fund transfer: $153.18 from the General Fund of which $31.68 goes to the Water Fund and $121.50 goes to the Sewer Fund for Fire Hall, Library and Old City Hall utilities. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve the payment of claims #1912-#1929 totaling $67,911.69. A second was made by Thom Muellner and upon vote, with all members voting in favor, motion carried.
A motion was made by Bill Pohlmann to adjourn the meeting at 8:29 p.m. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held on Tuesday, September 8, 2020 in council chambers.
Lori Hellmann, Clerk
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