The regular meeting of the Grey Eagle City Council was called to order by Mayor Joseph Arnzen at 7:00 pm on the 12th day of August 2025 in Council Chambers. Council members present were Brad Johnson, Brian Hollenkamp, Roland Ahrendt and Chris Browen. No council members were absent. Also in attendance were Dan Berscheid, Mike Berscheit and Beth Ramacher and guests: Lance Chase, Bob Pallansch, Sr., Lanae McDermond, Jon Stueve, Jermey Freudenrich, Tim Ainali, Greg Stang, Larry Van Hout and Matt Delahunt.
A motion was made by Roland Ahrendt to approve the amended agenda. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve the minutes of the July 8, 2025 meeting. A second was made by Chris Browen and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve the minutes of the July 16, 2025 special meeting. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
Jon Stueve with H2O Smartec, LLC was present to discuss a contract proposal for water and sewer services. Jon talked about the duties they would perform. He also discussed additional services, if needed.
A building permit application from Lance Chase was reviewed to add water and sewer to the shed at 431 Highway 28 South. A motion was made by Brian Hollenkamp to approve the application. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A building permit application from Katie and Dusty Sweet was reviewed to add stairs to the front of their house at 415 State Street East. A motion was made by Roland Ahrendt to approve the application. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A building permit application from Katie and Dusty was reviewed to add an 8’x12’ steel shed to their property. A motion was made by Roland Ahrendt to approve the application. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
Larry Van Hout and Matt Delahunt, from Widesth Engineering, shared information and pictures on a preliminary engineering report for water treatment plant (WTP) improvements. They discussed options to rehabilitate the existing WTP and build a new WTP.
Bob Pallansch, Sr. and Lanae McDermond were present to talk about the 10 acre ballpark. They would like to see the City sell all or part of it and turn it into an RV Park. The Council tabled the conversation for the time being, as part of this park will likely be used in the future for a new water treatment plant.
Tim Ainali was present to discuss options for the 10 acre ballpark. He does not want to see the City sell it but would like to see the City put it to use. He presented a plan that would include a walking trail, bleachers and an area for tractor pulls, demolition derbies, etc.
A motion was made by Brad Johnson to donate $100 to Todd County Water and Soil Conservation District for Enviro-Fest. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
Information was given to the Council from the Minnesota Pollution Control Agency regarding the petroleum leak site at 205 Maple Street South. They will be investigating in 2026 and will share the report with the City.
A motion was made by Roland Ahrendt to approve the purchase of new faceplates for three speed signs from Traffic Logix. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve Resolution 2025-17: Resolution Accepting $200 Donation from Laura (Tuck) Mills for the Grey Eagle Fire Department. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried. The resolution is as follows:
RESOLUTION NO. 2025-17: A RESOLUTION ACCEPTING $200 DONATION FROM LAURA (TUCK) MILLS FOR THE GREY EAGLE FIRE DEPARTMENT
WHEREAS, money has been donated by Laura Mills; and
WHEREAS, the City Council feels that the donation will benefit citizens of the area;
1. That the City Council of the City of Grey Eagle formally accepts the donation from Laura Mills for the Fire Department.
2. That the City Clerk is authorized and directed to make the appropriate revenue and expenditure budget adjustments as needed to reflect this donation and its intended use.
Adopted by the Grey Eagle City Council this 12th day of August 2025.
A motion was made by Brian Hollenkamp to approve the new Personnel Policy for the City of Grey Eagle. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried. The Standard Operating Procedures handbook for the Fire Department will be sent to Quinlivan & Hughes for review.
Greg Stang from PeopleService discussed sump pumps, rainfall amounts and fall discharge of the ponds.
A motion was made by Brad Johnson to approve the contract and move forward with Current Software for utility billing. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
There are a few trees down at Laughlin Park that will need to be cleaned up by maintenance.
The 2026 preliminary budget and proposed levy were given to the Council for review. The levy will need to be approved at the September meeting.
Sourcewell has asked the City of Grey Eagle to host a training workshop on August 26, 2025.
A flyer about solar energy from Blue Horizon Energy was presented to the Council.
A motion was made by Roland Ahrendt to approve payment of Claims #3516-3540, totaling $55,909.79 and include additional payments of the following: MN Pollution Control Agency $505.00, MN Power $2018.72, and PJ Signs $100.00. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to adjourn the meeting at 8:38 pm. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held at 7:00 pm on Tuesday, September 9, 2025 in Council Chambers.
Beth Ramacher, Clerk/Treasurer
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