The regular meeting of the Grey Eagle City Council was called to order by Mayor Joseph Arnzen at 7:00 p.m. on the 12th of December 2023 in Council Chambers. Council members present were Brad Johnson, Brian Hollenkamp, Roland Ahrendt and Chris Browen. There were no council members absent. Also in attendance was Beth Ramacher, and guests: Tim Ainali and Anita Sunderman.
A motion was made by Brad Johnson to approve the agenda. A second was made by Chris Browen and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve the minutes of the November 14th meeting. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Tim Ainali was present to address concerns on the water and sewer agreement given to him by the City. The agreement will be revised and given to Ainali’s to review.
A building permit application received from Sandra Haffner was reviewed. The car canopy shelter was put up without Council approval. A motion was made by Brad Johnson that a letter be sent to Sandra for the cost of the building permit plus fine, totaling $105. A second was made by Roland Ahrendt and upon vote, with all member voting in favor, motion carried.
Discussion was held regarding the drainage issue on the south end of the Fire Hall. All easements have been signed by the adjoining residents. The City will contact Jarvis Butler to let him know we will proceed with the project in 2024 as weather allows.
Discussion was held on the recent architect visit to the Village Hall. A partial report from the architect was shared with the Council.
The third quarter (July – October) 2023 reports from PeopleService were reviewed.
A motion was made by Brad Johnson to have League of Minnesota Cities Insurance Trust total the International 584 tractor for $6000 minus the $250 deductible. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve the purchase of a Dewalt angle grinder, tool only. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
Flags and banners on main street were discussed. The Clerk will look at options for new banners and present them to the Council at a future meeting.
Discussion was held on various items at the library. Joe Arnzen will be attending the Board Meeting in January 2024. A motion was made by Brian Hollenkamp to fix or replace the lock on the front door of the library. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve the 2024 Cigarette and Tobacco Licenses for the following: Dollar General, Double R Saloon, Grey Eagle Gas & Grocery and The Junction. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Discussion was held on the current City website. The website is very outdated. The contract with the current provider ends in early March 2024 and the cost to maintain it will almost double. The Clerk will look at other options and present options to the Council at the January meeting.
A motion was made by Brian Hollenkamp to have indigital, Inc. scan old minute books and maps and give digital files to the City. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Discussion was held on the new ESST (Earned Safe & Sick Time) law going into effect January 1, 2024.
A motion was made by Brian Hollenkamp to approve the 2023 Audit Engagement letter from Brian D. Koehn, CPA, PLLC. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve the purchase of investments for 2023 ($30,000 Fire Department, $3000 Streets and $3000 Sewer). A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
There is no longer a resolution needed for the polling location, unless the location changes.
A motion was made by Brad Johnson to approve Resolution No. 2023-12: A Resolution Adopting Final Levy Payable in 2024. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried. The resolution is as follows:
RESOLUTION NO. 2023-12
A RESOLUTION ADOPTING FINAL LEVY PAYABLE IN 2024
THEREFORE, BE IT RESOLVED, that the following final levy for 2024 was approved by the Grey Eagle City Council on this 12th day of December 2023.
FUND LEVY AMOUNT % OF TOTAL
General $90,749.00 59%
Fire $13,548.00 9%
Street Improv. Project $17,580.00 11%
Street Restoration $32,283.00 21%
TOTAL $154,160.00 100%
Adopted by the Grey Eagle City Council this 12th day of December 2023.
A motion was made by Brian Hollenkamp to approve Resolution No. 2023-13: Voting Operations, Technology & Election Resources (VOTER) Account Agreement by & Between Todd County and the City of Grey Eagle. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
RESOLUTION NO. 2023-13
VOTING OPERATIONS, TECHNOLOGY & ELECTION RESOURCES (VOTER) ACCOUNT AGREEMENT BY AND BETWEEN: TODD COUNTY AND THE CITY OF GREY EAGLE
WHEREAS, On July 20, 2023, the Office of the Secretary of State completed the electronic transfer of $1.25 million in electronic payments to counties, of which Todd County’s share is $6,924.09, for the Voting Operations, Technology, & Election Resources (VOTER) Account in accordance with the requirements of Minnesota Statutes section 5.305, And
WHEREAS, Todd County is required to work with its local units of government to determine how the funds will be allocated within the county, And
WHEREAS, Todd County currently administers the absentee and mail balloting for all precincts, And
WHEREAS, Todd County acquires and maintains all election equipment utilized by the local units of government, And
WHEREAS, the default annual allocation for 2023 is calculated to be $23.19 for Grey Eagle City.
NOW, THEREFORE, BE IT RESOLVED, that the City of Grey Eagle does hereby agree to allow Todd County to retain all Voting Operations, Technology, & Election Resources (VOTER) Account Funds received.
Adopted by the Grey Eagle City Council on this 12th day of December 2023.
A motion was made by Brad Johnson to approve payment of Claims #2913-2941, totaling $27,911.04 and include additional payments of the following: MN Power $2183.68, Minnesota Bureau of Criminal Apprehension $15.00, MN Power $44.83 and Alex Tech $4500.00. A second was made by Chris Browen and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to adjourn the meeting at 8:05 p.m. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held on Tuesday, January 9, 2024 in Council Chambers.
Beth Ramacher, Clerk/Treasurer
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