The regular meeting of the Grey Eagle City Council was called to order by Mayor Joseph Arnzen at 7:00 pm, on the 13th day of December 2022 in council chambers. Council members present were Brad Johnson, Roland Ahrendt and Brian Hollenkamp. There were no council members absent. Also in attendance were John Call, Lori Hellmann, Beth Ramacher, Dan Berscheid and guest Steve Klaphake.
A motion was made by Roland Ahrendt to approve the amended agenda. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve the minutes of the November 9, 2022 meeting as written. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve the minutes of the November 15, 2022 special meeting as written. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Steve Klaphake was in attendance requesting a building permit to move in a 10’x20’ storage shed. A motion was made by Brian Hollenkamp to approve the building permit for Steve Klaphake. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
Dan Berscheid recommended adding Lance Chase to the Fire Department. A motion was made by Brian Hollenkamp to add Lance Chase to the Fire Department. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Dan Berscheid also reported on $4000-$5000 for Turn Out Gear for the Fire Department. The gear is required to be less than 10 years old. They are hoping to apply for a grant.
John Call reported that the Dodge pickup is in need of two front tires and an alignment. He can get two tires from Eagle Auto for $180 each. John is to provide the Clerk with the tire size and the Clerk will call Upsala Motors for a quote.
A motion was made by Brian Hollenkamp to appoint Brad Johnson as the acting mayor. A second was made by Roland Ahrendt, and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to have a letter sent regarding the trailers at the school property easement; to be removed within 30 days. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
Items placed on City property at Bass Lake were discussed. The Council requested to have the City Attorney write up an encroachment agreement.
A motion was made by Brian Hollenkamp to approve Resolution No. 2022-16: A Resolution Re-establishing the Polling Precinct Location for the City of Grey Eagle. A second was made by Brad Johnson and upon vote, with all voting in favor, motion carried. The resolution is as follows:
Resolution No 2022-16: A Resolution Re-establishing the Polling Precinct and Precinct Location for the City of Grey Eagle
WHEREAS, THE CITY COUNCIL OF THE CITY OF GREY EAGLE, MINNESOTA (“Council” and “City”), pursuant to Minnesota Statue 204B.14, is required to establish or re-establish the boundaries of the election precincts within he municipality following the redistricting of the Legislature; and
WHERAS, the Legislature of the State of Minnesota has been redistricted; and
WHERAS, the precinct boundaries must be re-established within 60 days of the time when Legislature has been redistricted or at least 19 weeks before the State Primary, whichever comes first.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREY EAGLE that the following precinct and polling location is hereby re-established as:
Grey Eagle City Hall, 202 Woodman Street South, Grey Eagle MN 56336
Adopted this 13th day of December 2022.
The Council discussed computer backup. This will be further discussed at the January 2023 meeting when options and pricing are presented.
A motion was made by Brian Hollenkamp to approve the 2022 Audit Engagement letter. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve the New Holland tractor, mower and blower purchase from Melrose Implement for $55,650. A second was made by Brad Johnson and upon vote, with all voting in favor, motion carried.
A motion was made by Brian Hollenkamp to send letters regarding snow removal; snow can be hauled to the ballpark but the City will not pay for the removal. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt that Brian Hollenkamp will be the Council Member for the Revolving Loan Committee. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
The community sign was discussed. Please call the City Hall if you would like a message put on the community sign.
A motion was made by Brian Hollenkamp to approve Resolution No. 2022-15: A Resolution Adopting Final Levy Payable in 2023. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried. The resolution is as follows:
THEREFORE, BE IT RESOLVED, that the following final levy for 2023 was approved and adopted by the Grey Eagle City Council on this 13th day of December, 2022.
FUND LEVY AMOUNT % OF TOTAL
GENERAL $88,249.00 56
FIRE $13,752.00 9
ST IMP PROJECT $17,478.00 12
STREET RESTORATION $32,778.00 23
TOTAL $152,257.00 100
Adopted this 13th day of December 2022.
A motion was made by Brian Hollenkamp to approve the 2023 Tobacco License Applications for: The Junction, Double R Saloon, Grey Eagle Gas & Grocery and Dollar General. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
The Council discussed items placed on the sidewalk. The Clerk will send a letter to address removing these items for snow removal.
A motion was made by Brad Johnson to approve $500 for a sign to be installed in the City Parking Lot by PJ Signs. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve payment of Claims #2590-2613 for $16,236.32 and include additional payment of the following items: Herdering $3154.50 and Widseth Smith Nolting $1073.83. A second was made by Brad Johsnon and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to adjourn the meeting at 7:54 p.m. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held on Tuesday, January 10, 2023 in council chambers.
Lori Hellmann, Clerk
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