The regular meeting of the Grey Eagle City Council was called to order by Mayor Joseph Arnzen at 7:00 p.m., on the 12th day of March 2019 in council chambers. Council members present were ThomMuellner, Roland Ahrendt, Bill Pohlmann and Brian Hollenkamp. There were no council members absent. Also in attendance were Lori Hellmann and guests Angie and Brent VanRisseghem, Steve Och and Dan Berscheid.
A motion was made by Thom Muellner to approve the amended agenda. A second was made by Bill Pohlmann and upon vote, with all members voting in favor, motion carried.
A motion was made by Thom Muellner to approve the minutes of the January 8, 2019 meeting as written. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
Angie VanRisseghem from Swanville Insurance provided the council with the 2019 insurance coverage.
Sheriff Steve Och updated the council on the number of calls in the city for 2018.
Dan Berscheid was in attendance to discuss the following Fire Department items:
1. The Fire Department would like to purchase a washing machine so that they can wash the turn out gear. The cost is expected to be $800 – $1,000.
A motion was made by Brian Hollenkamp to approve the purchase of a washing machine for the Fire Department, not to exceed $1,000. A second was made by Bill Pohlmann and upon vote, with all members voting in favor, motion carried.
2. Would like to determine what the spending parameters are. Purchases should be approved by the council for items that are not needed on a day to day basis. Items such as gas/diesel, oil, gloves, medical supplies, etc., that are part of regular department needs would not need approval,
3. Personnel – one new member has not attended any training, calls or meetings and one is coming to the end of a leave of absence. Dan will talk to both members and make a recommendation to the council.
A motion was made by Bill Pohlmann to approve Affordable Bookkeeping, LLC for general accounting and payroll on an as needed basis only. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Bill Pohlmann to approve Resolution No. 2019-03, A Resolution Accepting $2,500 donation from the Grey Eagle Burtrum Lions Club for Race on Trace trophies. A second wasmade by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
The above stated resolution is as follows: Resolution No. 2019-03
A Resolution Accepting $2,500 donation from the Grey Eagle Burtrum Lions Club for Race on Trace trophies
WHEREAS, monies have been donated by the Grey Eagle Burtrum Lions Club; and
WHEREAS, the City Council feels that the donation will benefit citizens of the area;
1. That the City Council of the City of Grey Eagle formally accepts the donation from the Grey Eagle Burtrum Lions Club for Race on Trace Trophies.
2. That the City Clerk is authorized and directed to make the appropriate revenue and expenditure budget adjustments as needed to reflect this donation and its intended use.
Adopted this 12h day of February, 2019.
There were no building permits for council approval.
The council discussed information obtained from the City Attorney regarding the Revolving Loan Fund.
The City Attorney is researching what, if any, changes can be made to the existing ordinance.
Residents are being reminded to clean the sidewalks in front of your property of snow and/or ice, make sure that there is a clear, accessible path to the water meter for monthly readings and help keep snow clean around any fire hydrants.
A motion was made by Roland Ahrendt to approve the various fund transfers as follows: $750.67 from the Fire Fund to the Fire Hall Debt Service Fund and $148.86 from the General Fund of which $31.86 goes to the Water Fund and $117 goes to the Sewer Fund for Fire Hall and Library utilities. A second was made by Thom Muellner and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve the payment of bills as listed and to include payment of the following additional items: $2,070.66 to Minnesota Power, $31,081 to First Independent Bank, $184.80 to Rahn’s Oil & Propane, $750.67 to Central Minnesota Credit Union, $200 to Central Minnesota Credit Union, $297.89 to Eagle Auto Repair and $207.14 to First State Bank of Swanville. A second was made by Thom Muellner and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to adjourn the meeting at 8:19 p.m. A second was made by Bill Pohlmann and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held on March 12, 2019 in council chambers.
Lori Hellmann, Clerk
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