The regular meeting of the Grey Eagle City Council was called to order by Mayor Jim Gohman at 7:00 p.m., on the 14th day of February, 2012 in Council Chambers. Council members present were Thom Muellner, Dennis Barrett, Andrea Kraska and Joe Arnzen. There were no Council members absent. Also in attendance were Doug Goodrich, Lori Hellmann, Bill Berscheit and guests Steve Klaphake, and Sandy Voigt from the Initiative Foundation.
A motion was made by Joe Arnzen to approve the amended agenda. A second was made by Thom Muellner and upon vote, with all members voting in favor, motion carried.
A motion was made by Thom Muellner to approve the minutes of the January 10, 2012 meeting as written. A second was made by Dennis Barrett and upon vote, with all members voting in favor, motion carried.
A motion was made by Joe Arnzen to approve the building permit application for Steve Klaphake to remove his old garage and replace it with a 26 x 40 garage from the Jeremy Kerzman residence. A second was made by Thom Muellner and upon vote, with all members voting in favor, motion carried.
Sandy Voigt from the Initiative Foundation was present to personally thank the City Council for the donations that have been made to the Initiative Foundation in the past. Sandy also provided each Council member a map and brochure and explained some of the services that they provide.
The following Fire Department items were discussed: 1. First Responder refresher training has been completed.
2. The department will be looking at First Responder and Fire Fighter I training for the new members.
3. Jim Luskey is seeking permission from the City Council to burn a couple of brush piles that are in City limits. These brush piles are located on a plowed field with no clear danger of damaging other property.
A motion was made by Thom Muellner to allow Jim Luskey to burn the brush piles that are in City limits with the proper permits and that contact is to be made with Fire Chief Bill Berscheit when the burn is scheduled to take place. The brush piles could also be moved out of city limits but a burning permit would still be required. A second was made by Joe Arnzen and upon vote, with all members voting in favor, motion carried.
Doug reported that a freeze up had occurred in the water plant but that all repairs have been made and everything is working.
A motion was made by Dennis Barrett to approve the Pay Equity report as submitted. A second was made by Thom Muellner and upon vote, with all members voting in favor, motion carried.
A motion was made by Dennis Barrett to approve Resolution No. 2012-03, Authorizing SEH to Submit an Application for the Outdoor Recreation Grant. A second was made by Andrea Kraska and upon vote, with all members voting in favor, motion carried. The above stated resolution reads as follows: Resolution No. 2012-03: Resolution Authorizing SEH to Submit an Application for the Outdoor Recreation Grant.
Be It Resolved that the City of Grey Eagle act as legal sponsor for the Lions Park Expansion contained in the Outdoor Recreation Application to be submitted on or before March 31, 2012 and that the Mayor is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of the City of Grey Eagle.
Be It Further Resolved that the City of Grey Eagle has the legal authority to apply for financial assistance, and financial capability to meet the match requirement and ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life.
Be It Further Resolved that the City of Grey Eagle has not incurred any development costs described on Item 5b and has not entered into a written purchase agreement to acquire the property described on item 5b.
Be It Further Resolved that upon approval of its application by the state, the City of Grey Eagle may enter into an agreement with the State of Minnesota for the above-referenced project, and that the City of Grey Eagle certifies that it will comply with all applicable laws and regulations as stated in the grant agreement including dedicating the park property for outdoor recreations uses into perpetuity.
Now, Therefore Be It Resolved that the Mayor is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant.
I Certify That the above resolution was adopted by the City Council of the City of Grey Eagle on February 14, 2012.
The Board of Equalization meeting for the City of Grey Eagle will be held on Thursday, April 19, 2012 at 9:00 a.m., in Council Chambers.
A motion was made by Thom Muellner to approve Resolution No. 2012-04, A Resolution Accepting a $2,500 Donation from the Grey Eagle Burtrum Lions Club for Race on Trace. A second was made by Dennis Barrett and upon vote, with all members voting in favor, motion carried. The above stated resolution may be read in its entirety at the Clerk’s office.
The Council discussed a request for the use of the City lawn tractor and sweeper for the Race on Trace. The insurance agent was contacted and the City was informed that the only way the City could allow use was if a City employee operated the equipment and cautioned that the City would then set precedent for other groups. Based on those recommendations, the Council did not approve the request.
The Council discussed a complaint regarding police coverage.
A motion was made by Joe Arnzen to approve the various fund transfers as follows: $768.36 from the Fire Fund to the Fire Hall Debt Service Fund, $71.35 from the General Fund ($16.35 to the Water Fund and $55 to the Sewer Fund) for Fire Hall and Library utilities and $116.90 from the Sewer Fund to the Sewer Rehab Fund. A second was made by Dennis Barrett and upon vote, with all members voting in favor, motion carried.
A motion was made by Thom Muellner to pay the bills as listed with the following additions and corrections: add $1,957.82 to Minnesota Power and reduce the Volunteer Firefighters’ Benefits Association check by $7 and reduce the Deputy Registrar check by $16. A second was made by Dennis Barrett and upon vote, with all members voting in favor, motion carried.
A motion was made by Joe Arnzen to approve Resolution No. 2012-05, A Resolution Accepting a Flag and Plaque from Roland Ahrendt for Display in Council Chambers. A second was made by Thom Muellner and upon vote, with all members voting in favor, motion carried.
Mayor update: 1. New computer and office equipment has been installed.
2. There may be a possibility of moving the generator and having it equipped to be used for the water plant. Doug will check into the possibility of the generator being fitted for this purpose.
A motion was made by Andrea Kraska to adjourn at 8:13 p.m. A second was made by Joe Arnzen and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held on Tuesday, March 13, 2012 in Council Chambers.
These are unapproved minutes.
Lori Hellmann, City Clerk
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