The oath of office was given to newly elected officials.
The regular meeting of the Grey Eagle City Council was called to order by Mayor Joseph Arnzen at 7:00 p.m., on the 8th day of January 2019 in council chambers. Council members present were Thom Muellner, Roland Ahrendt, Bill Pohlmann and Brian Hollenkamp. There were no council members absent. Also in attendance were Chico Hellmann, Lori Hellmann and guests Wendell Asmus, Kevin Bitz, Nancy Bitz, Carolyn Ilgen and Chris Browen.
A motion was made by Bill Pohlmann to approve the amended agenda. A second was made by Thom Muellner and upon vote, with all members voting in favor, motion carried.
A motion was made by Thom Muellner to approve the minutes of the December 11, 2018 Truth in Taxation Meeting as written. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Thom Muellner to approve the minutes of the December 11, 2018 regular meeting as written. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve the minutes of the December 18, 2018 special meeting as written. A second was made by Bill Pohlmann and upon vote, with all members voting in favor, motion carried.
A motion was made by Thom Muellner to approve the minutes of the December 21, 2018 emergency meeting as written. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
The following water/wastewater/maintenance items were discussed:
1. Chico thanked Thom Muellner for doing the monthly water meter readings.
2. The city truck is using oil and will need to be looked at soon.
3. When new parts for the plow truck were ordered, a new remote for the plow came with for an additional cost of $250. It was the consensus of the council to have the remote sent back.
4. The Minnesota Rural Water Conference will be held March 5-7. Chico and Matt are requesting attendance with the cost of $240 per person.
A motion was made by Bill Pohlmann to approve attendance at the Minnesota Rural Water Conference for Chico and Matt on March 5-7 at the cost of $240 per person. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve Resolution No. 2019-01, A Resolution Adopting 2019 Committee Appointments. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried. The resolution is as follows:
RESOLUTION NO. 2019-01
A Resolution Adopting 2019 Appointments
WHEREAS, the Mayor and Council members can only act collectively as one unit, Streets, Parks, Utilities, Hall, Health & Welfare, Building Permits, Library and Community Builders will be the responsibility of the entire Council. The other official designations are as follows:
Building Permit Administrator: City Clerk
Acting Mayor: Thom Muellner
Revolving Loan Fund Committee: Mayor Joe Arnzen, Council Member
Official Depositories: First State Bank of Swanville – Grey Eagle office
Central Minnesota Credit Union – Grey Eagle office
Official Newspaper: Long Prairie Leader
Official Auditor: Brian Koehn, CPA
Official City Attorney – Civil: Brown Krueger & Vancura – Joe Krueger
Official City Attorney – Criminal: Todd County Attorney
Adopted this 8th day of January, 2019.
A motion was made by Thom Muellner to approve Resolution No. 2019-02, A Resolution Accepting $150 Donation from Ruth Ann Gessell for Fire Department Equipment. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried. The resolution is as follows:
Resolution No. 2019-02
A Resolution Accepting $150 Donation from Ruth Ann Gessell for Fire Department Equipment
WHEREAS, monies have been donated by Ruth Ann Gessell, and
WHEREAS, the City Council feels that the donation will benefit citizens of the area;
1. That the City Council of the City of Grey Eagle formally accepts the donation from the Ruth Ann Gessell for Fire Department Equipment.
2. That the City Clerk is authorized and directed to make the appropriate revenue and expenditure budget adjustments as needed to reflect this donation and its intended use.
Adopted by the Council this 8th day of January, 2019.
There were no building permits brought before the council.
Race on Trace will be held on Saturday, February 16, 2019. A motion was made by Brian Hollenkamp to approve the Rescue vehicle and Fire Department members to be available during the race. A second was made by Bill Pohlmann and upon vote, with all members voting in favor, motion carried.
A motion was made by Bill Pohlmann to approve $200 for the purchase of a new desk chair for the Clerk’s office. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
Members of St. John’s Church were in attendance to discuss selling the parsonage. Currently all four parcels belonging to St. John’s are combined into one parcel number. The parsonage is located on lots 1 and 2 and the church is located on lots 9 and 10. Based on information from the City Attorney, if the church sells the parsonage on lots 1 and 2 as they were originally platted, then the council could approve an Administrative Split. If the church wishes to subdivide lots 1 and 2, then the split would be subject to the subdivision process as set forth in city ordinance. The parsonage property has been surveyed and this information will be submitted to the City Attorney for review to see if this would satisfy the subdivision requirements.
Complaints have been received of a dog that has been allowed to run loose. The clerk was instructed to send a letter to the owner, reminding them that dogs are not allowed to roam free.
Storage for city records was discussed. Space in the old city hall has been converted and records will be moved as time allows.
The Mayor updated the council on a meeting with the Grey Eagle Industrial Development Corporation where they are looking in to affordable housing in the community.
The Clerk was instructed to proceed with delinquent utilities as allowed by ordinance.
A motion was made by Thom Muellner to approve the various fund transfers as follows: $750.67 from the Fire Fund to the Fire Hall Debt Service Fund and $148.12 from the General Fund of which $31.12 goes to the Water Fund and $117 goes to the Sewer Fund for Fire Hall, Library and old City Hall utilities. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve the payment of bills as listed and to include payment for the following additional items: $7,600 to Midwest Machinery, $133.63 to First State Bank of Swanville and $2,145.63 to Minnesota Power. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Bill Pohlmann to adjourn the meeting at 8:13 p.m. A second was made by Thom Muellner and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held on Tuesday, February 12, 2019 in council chambers.
Lori Hellmann, Clerk
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