The regular meeting of the Grey Eagle City Council was called to order by Mayor Joseph Arnzen at 7:00 pm on the 9th day of July 2024 in Council Chambers. Council members present were Brad Johnson, Brian Hollenkamp, Chris Browen & Roland Ahrendt. There were no council members absent. Also in attendance was Beth Ramacher.
A motion was made by Brad Johnson to approve the agenda. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve the minutes of the June 11, 2024 meeting. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve the minutes of the June 24, 2024 emergency meeting. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to close the road in front of the City Hall and Fire Hall for the Corn Feed on the 10th of August 2024. A second was made by Brad Johnson and upon vote with all members voting in favor, motion carried.
Discussion was held on the 10 acre City Park and whether or not the Park is for sale. A role call vote was taken (asking if the City Park is for sale): Joe Arnzen – nay, Roland Ahrendt – nay, Chris Browen – nay, Brian Hollenkamp – nay and Brad Johnson – nay.
Discussion was held on the roles of the Economic Development Committee, Revolving Loan Committee and the City Council should someone wish to apply for Revolving Loan Funds.
A motion was made by Brad Johnson to approve the quote from Terrain Aesthetics for $729.21 for spraying weeds at Lakeview Cemetery. A second was made by Roland Ahrendt and upon vote with all members voting in favor, motion carried.
Discussion was held on the street paving quotes from Anderson Brothers. A motion was made by Brian Hollenkamp to approve $156,726.59 worth of street paving. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried. Streets to be paved include: Woodman Street South, Pearl Street East, Brinkman Street, Bovee Street North and in front of the Fire Hall.
The Sonar Test Results for the ponds were reviewed. A motion was made by Brad Johnson to approve the Bio-Dredge quote from Team Lab. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve the quote from PJ Signs for $850 to fix the top portion of the Welcome to Grey Eagle Sign on County Road 33 near the Rock Tavern. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
The following second quarter 2024 reports were reviewed: Todd County Sheriff and Utility Transaction History. A motion was made by Brad Johnson to approve the 2nd Quarter Utility Transaction History Report. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve Beth Ramacher’s attendance at the 2024 Clerks Conference in Staples. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve Resolution 2024-15: Resolution Accepting $700 Donation from Mr. & Mrs. Robert Hughes, Jr. for Lakeview Cemetery. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried. The resolution is as follows:
RESOLUTION NO. 2024-15: A RESOLUTION ACCEPTING $700 DONATION FROM MR. & MRS. ROBERT HUGHES, JR. FOR LAKEVIEW CEMETERY
WHEREAS, money has been donated by Mr. & Mrs. Robert Hughes, Jr.; and
WHEREAS, the City Council feels that the donation will benefit citizens of the area;
1. That the City Council of the City of Grey Eagle formally accepts the donation from Mr. & Mrs. Robert Hughes, Jr. for the cemetery.
2. That the City Clerk is authorized and directed to make the appropriate revenue and expenditure budget adjustments as needed to reflect this donation and its intended use.
Adopted by the Grey Eagle City Council this 9th day of July 2024.
A motion was made by Brad Johnson to approve Resolution 2024-16: Resolution Accepting $7000 Donation from Grey Eagle/Burtrum Lions for Park Maintenance. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried. The resolution is as follows:
RESOLUTION NO. 2024-16: A RESOLUTION ACCEPTING $7,000 DONATION FROM GREY EAGLE/BURTRUM LIONS CLUB FOR PARK MAINTENANCE
WHEREAS, money has been donated by the Grey Eagle Burtrum Lions Club; and
WHEREAS, the City Council feels that the donation will benefit citizens of the area;
1. That the City Council of the City of Grey Eagle formally accepts the donation from the Grey Eagle Burtrum Lions Club for Park Maintenance.
2. That the City Clerk is authorized and directed to make the appropriate revenue and expenditure budget adjustments as needed to reflect this donation and its intended use.
Adopted by the Grey Eagle City Council this 9th day of July 2024.
A motion was made by Brian Hollenkamp to approve Resolution 2024-17: Resolution Certifying Unpaid Charges. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried. The resolution is as follows:
RESOLUTION NO. 2024-17: A RESOLUTION CERTIFYING UNPAID CHARGES
WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met, heard, and passed upon all objections to the proposed certifications of unpaid charges for municipal fees and utilities; and
WHEREAS, the amounts of bad debt have been minimized through diligent collection efforts by staff.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREY EAGLE, MINNESOTA AS FOLLOWS:
Such proposed certification of unpaid charges, a copy of which is hereby attached as Exhibit 1 and made a part hereof, is hereby accepted and shall constitute a lien against the lands named herein.
Such certification shall be payable over a period of one year on or before the first Monday in January.
The owner of the affected property may, at any time prior to certification of unpaid charges to the County Auditor, pay the whole of the certified unpaid charges on such property, with interest accrued to date of payment, to the city clerk, except that no interest shall be charged if the entire certified amount is paid within thirty (30) days from the adoption of the resolution. The taxpayer may at any time thereafter, pay the City Clerk or County Auditor, the entire amount certified and remaining unpaid, with interest accrued to July, of the year in which payment is made. Such payment must be made before July 8, 2024, or interest will be charged through July 8, 2025 of the following year.
The clerk shall forthwith transmit a certified copy of this certification role to the County Auditor to be extended on the property tax lists of the county and such certified unpaid charges shall be collected and paid over in the same manner as property taxes.
Passed by the City Council of Grey Eagle, Minnesota this 9 day of July, 2024.
A motion was made by Brian Hollenkamp to approve Resolution 2024-18: Resolution Accepting $658.93 from Sourcewell for Consultant Reimbursement FY 23-24. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried. The resolution is as follows:
RESOLUTION NO. 2024-18: A RESOLUTION ACCEPTING $658.93 FROM SOURCEWELL FOR CONSULTANT REIMBURSEMENT FY 23-24
WHEREAS, money has been received from Sourcewell; and
WHEREAS, the City Council feels that the donation will benefit citizens of the area;
1. That the City Council of the City of Grey Eagle formally accepts the funds from Sourcewell for Consultant Reimbursement for the fiscal year 2023-2024.
2. That the City Clerk is authorized and directed to make the appropriate revenue and expenditure budget adjustments as needed to reflect this funding and its intended use.
Adopted by the Grey Eagle City Council this 9th day of July 2024.
A motion was made by Brad Johnson to approve Resolution 2024-19: Resolution Appointing Election Judges for the 2024 Primary & General Elections. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried. The resolution is as follows:
RESOLUTION NO. 2024-19: A RESOLUTION APPOINTING ELECTION JUDGES FOR THE 2024 PRIMARY & GENERAL ELECTIONS
BE IT RESOLVED, by the City Council of the City of Grey Eagle as follows:
The persons named below are hereby appointed election judges for the August 13, 2024 Primary Election and the November 5, 2024 General Election to be held in the City of Grey Eagle, County of Todd, State of Minnesota.
The judges appointed and designated polling place wherein they shall serve, and the hours of voting are as follows:
Jeri Ahrens, Chris Konsor, Mary Ann Primus, Beth Ramacher, Head Judge; Edith Ramacher, Head Judge; Brenda Schwanke
City of Grey Eagle City Hall and Fire Hall at 202 Woodman Street South / Grey Eagle MN 56336
Election Hours: 7:00 am – 8:00 pm
Adopted by the Grey Eagle City Council this 9th day of July 2024.
A motion was made by Brad Johnson to approve Resolution 2024-20: Resolution Accepting $75 Donation from Mr. & Mrs. Robert Hughes, Jr. for Park Maintenance. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried. The resolution is as follows:
RESOLUTION NO. 2024-20: A RESOLUTION ACCEPTING $75 DONATION FROM MR. & MRS. ROBERT HUGHES, JR. FOR PARK MAINTENANCE
WHEREAS, money has been donated by Mr. & Mrs. Robert Hughes, Jr.; and
WHEREAS, the City Council feels that the donation will benefit citizens of the area;
1. That the City Council of the City of Grey Eagle formally accepts the donation from Mr. & Mrs. Robert Hughes, Jr. for park maintenance.
2. That the City Clerk is authorized and directed to make the appropriate revenue and expenditure budget adjustments as needed to reflect this donation and its intended use.
Adopted by the Grey Eagle City Council this 9th day of July 2024.
Discussion was held on food for election judges. The Clerk was instructed to order food accordingly.
Sealed bids received for the 7’ King Kutter Blade and 90” Woods Finish Mower were opened. A motion was made by Brian Hollenkamp to approve the highest bids of $125.00 for the blade and $671.00 for the mower. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Discussion was held on various maintenance items: library cleaning, winter parking signs, Dodge recall and the cemetery.
A motion was made by Brian Hollenkamp to approve payment of Claims #3140-3171, totaling $31,776.63 and include additional payments of the following: Nick Berscheit $554.10, Minnesota Power $2148.45, C&L Excavating $128,995.88, C&L Excavating $5500.00 and Quinlivan $465.00. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to adjourn the meeting at 8:07 pm. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held at 6:30 pm on Wednesday, August 14, 2024 in Council Chambers.
Beth Ramacher, Clerk/Treasurer
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