The regular meeting of the Grey Eagle City Council was called to order by Mayor Joseph Arnzen at 7:00 pm on the 11th day of June 2024 in Council Chambers. Council members present were Brad Johnson, Brian Hollenkamp, Chris Browen & Roland Ahrendt. There were no council members absent. Also in attendance was Leon Althaus, Beth Ramacher and guest: Bryan Bye.
A motion was made by Brad Johnson to approve the agenda. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve the minutes of the May 14, 2024 meeting. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve the minutes of the May 21, 2024 special meeting. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
Bryan Bye from Widseth was present to discuss the final paperwork to close out the sewer project. A motion was made by Brian Hollenkamp to make a final payment to C&L Excavating for $128,995.88. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried. A motion was made by Brad Johnson to pay C&L Excavating $5500 for the Highway 28 work. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
Discussion was held on paving some streets in Grey Eagle. If the project costs over $175,000 the City would need to have an engineer involved. The City will talk to Todd County, as they are paving County Road 2 and County Road 103, with the possibility of working with Anderson Brothers.
A motion was made by Brian Hollenkamp to approve the $700 quote from Klemish Tree Service to remove a tree at Lakeview Cemetery. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried. A motion was made by Brad Johnson to approve the $3500 quote from Klemish Tree Service to remove the trees near the water tower. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried. The trees on the east side of the fire hall were tabled for the time being.
A motion was made by Brad Johnson to give Leon Althaus a $1.00 per hour increase, effective January 1, 2025. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried. A motion was made by Brad Johnson to give Mike Berscheit a $1.00 per hour increase, effective January 1, 2025. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried. A motion was made by Brian Hollenkamp to give Beth Ramacher a $1.50 per hour increase and $100 increase towards health insurance, effective January 1, 2025. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Miscellaneous items were brought up by Leon Althaus. The green Chevy truck purchased from the DNR was discussed. The City will work on getting a title from the DNR. The City will get a quote from Bitz Electric for estimates on more lighting in the City Shop. The Council would like to have the old mower and blade from the tractor sold; the City will publish information for sealed bids.
There are a few trees blocking stop signs. The Council would like letters sent to the residents giving them time to trim the trees before the City does it for a charge.
The Council requested a quote for weed spraying at the cemetery for this fall and next spring.
A motion was made by Brian Hollenkamp to have PJ Signs make two signs for the parking lot (limiting parking hours) and three clean up after your pet signs for the park. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried. They would also like to get quotes for “Welcome to Grey Eagle” signs.
A motion was made by Brad Johnson to approve new street banners from Display Sales and have PJ Signs do the artwork. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
Discussion was held regarding updates on the Village Hall building.
Discussion was held regarding social media best practices and legal issues. The League of Minnesota Cities has information on this, and an online course offered, which council members were encouraged to take.
A motion was made by Brad Johnson to start the August 14th council meeting at 6:30 pm. Greg Stang will be in attendance to do a tour of the water treatment plant. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to have shut off notices sent to residents with past due utilities. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve Resolution 2024-13: Resolution of Sponsorship Authorizing Participation with the Community Concern for Youth Program. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried. The resolution is as follows: RESOLUTION NO. 2024-13: RESOLUTION OF SPONSORSHIP: RESOLUTION AUTHORIZING PARTICIPATION WITH THE COMMUNITY CONCERN FOR YOUTH PROGRAM WITH TODD-WADENA CORRECTIONS.
BE IT RESOLVED by the Grey Eagle City Council that Todd County act as sponsoring unit of government for the project entitled Community Concern for Youth to be conducted by Todd-Wadena Community Corrections during the period from January 1, 2025 through December 31, 2025. Barb Becker, Chairperson, Todd County Board of Commissioners, is hereby authorized to execute such agreements and funding as are necessary to implement the project on behalf of the Grey Eagle City Council.
BE IT RESOLVED that the Grey Eagle City Council hereby agrees to contribute $371.00 for the project entitled Todd-Wadena Community Concern for Youth during the period from January 1, 2025 through December 31, 2025, which is to be paid on January 1, 2025.
It is understood that the Long Prairie – Grey Eagle School Board contributes $4042.00, and the Long Prairie City Council contributes $3459.00, for a total community contribution of $7872.00.
Adopted by the Grey Eagle City Council this 11th day of June 2024.
A motion was made by Brian Hollenkamp to approve Resolution 2024-14: Resolution Authorizing Sponsorship to the initiative Foundation. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried. The resolution is as follows: RESOLUTION NO. 2024-14: RESOLUTION OF SPONSORSHIP: RESOLUTION AUTHORIZING SPONSORSHIP TO THE INITIATIVE FOUNDATION
WHEREAS The Initiative Foundation helps build strong local economies and vibrant communities in nearly every city in Central Minnesota. The community and economic development services provided by the Initiative Foundation are essential resources to all that live, work and shop in Central Minnesota.
BE IT RESOLVED that the Grey Eagle City Council hereby agrees to contribute $260.00 to the Initiative Foundation for the period from January 1, 2025 through December 31, 2025.
Adopted by the Grey Eagle City Council this 11th day of June 2024.
A motion was made by Roland Ahrendt to approve payment of Claims #3112-3136, totaling $16,042.29 and include additional payments of the following: Minnesota Power $2157.93 and Quinlivan $740.50. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to adjourn the meeting at 8:39 pm. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held on Tuesday, July 9, 2024 in Council Chambers.
Beth Ramacher, Clerk/Treasurer
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