The regular meeting of the Grey Eagle City Council was called to order by Mayor Joe Arnzen at 7:00 p.m., on the 13th day of June, 2017 in council chambers. Council members present were Roland Ahrendt, Bill Pohlmann and Brian Hollenkamp. Council member Thom Muellner was absent. Also in attendance were Chico Hellmann, Lori Hellmann and guests Kim Welle, Clarence Welle, Jodi Winkelman, Cory Bitz, LaVonne Bitz, Mark Larson, Sherry Larson and George Minerich.
A motion was made by Bill Pohlmann to approve the amended agenda. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve the minutes of the May 9, 2017 council meeting as written. A second was made by Bill Pohlmann and upon vote, with all members voting in favor, motion carried.
Discussion was held regarding some Hostas that were planted in the boulevard (road right-of-way) on a section of Minnesota Street West. A motion was made by Roland Ahrendt that the Hostas need to be removed and that no flowers, trees or bushes may be planted in any boulevard (road right-of-way) at any time. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
The council tabled the Fire Department compensation policy until more information may be gathered on total cost.
Mayor Joe Arnzen opened the public hearing a 7:30 p.m. The purpose of the public hearing was to inform the public regarding changes to Chapter 11, Alcohol and Tobacco, Section 11.3 to include off sale licenses that was not included in the current ordinance.
There were no residents in attendance. The public hearing was closed at 7:33 p.m.
A motion was made by Bill Pohlmann to approve Ordinance No. 2017-01, An Ordinance Amending Chapter 11, Alcohol and Tobacco, Section 11.3. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried. The ordinance is as follows:
Ordinance No. 2017-01: An Ordinance Amending Chapter 11, Alcohol and Tobacco, Section 11.3. On a motion made by Bill Pohlmann and seconded by Brian Hollenkamp, Chapter 11, Alcohol and Tobacco, Section 11.3 will be amended as follows:
(G) Off Sale Licenses: “Off Sale” licenses will be issued only to exclusive liquor stores and drug stores; the number of licenses issued pursuant to this Ordinance will be established from time to time by the City Council.
Above amendment was approved by the Grey Eagle City Council on June 13, 2017, and will become valid 30 days after publication.
Mark and Sherry Larson were in attendance representing the Grey Eagle Burtrum Lions Club. They would like to put in power by the tractor pull area located in Lions Centennial Park which would involve a transformer estimated at $300 payable to Minnesota Power before the transformer could be installed. A motion was made by Bill Pohlmann to approve the installation of power on the southwest corner of Lions Centennial Park to be run through the City. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
The interior of the Fire Hall where the trucks are housed is in need of repairs in some sheetrock and painting. The council instructed that estimates be obtained for the July council meeting.
The clerk received a complaint regarding a broken flower planter at Lakeview Cemetery. The council reviewed the photos and determined that the city was not negligent in the planter being damaged as it appears that it had been deteriorating over time.
The council discussed the bill for the water leak at the Big Birch Lake Association. After consulting with the city attorney, a motion was made by Roland Ahrendt to stand firm on the bill that was submitted. A second was made by Brian Hollenkamp and upon vote with three council members voting in favor and Bill Pohlmann voting against, motion carried.
A motion was made by Bill Pohlmann to approve Resolution No. 2017-15, A Resolution Accepting $900 Donation from the Grey Eagle Burtrum Lions Club for Memorial Day Activities. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried. The above stated resolution may be read in its entirety in the clerk’s office.
A motion was made by Roland Ahrendt to approve Resolution No. 2017-16, A Resolution Accepting $200 Donation from Kevin and Nancy Bitz in the name of Janet Sufka for Fire Department Equipment. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried. The above stated resolution may be read in its entirety in the clerk’s office.
A motion was made by Roland Ahrendt to approve Resolution No. 2017-17, A Resolution Accepting $500 Donation from Stephen and Jean Doth for Purchase of Fire Department Lucas Machine. A second was made by Bill Pohlmann and upon vote, with all members voting in favor, motion carried. The above state resolution may be read in its entirety in the clerk’s office.
The community sign was tabled until the July meeting.
The Juarez family inquired whether or not a building permit was required to removing the existing patio block to remove some soil, replace it with class five and sand and put the patio block back down. A building permit is not required to put down patio block as long as it isn’t cemented down. The council wanted to thank the Juarez family for checking on building permit requirements. No action was taken on the Johnson building permit.
The Public meeting regarding the Wellhead Protection Plan for the City of Grey Eagle was opened at 8:00 p.m. George Minerich is a planner for the Minnesota Department of Health and provided those in attendance with information obtained as a result of Phase 1 of the Wellhead Protection Plan that was already approved by the council and submitted to the Minnesota Department of Health. Phase II of the plan will be written by George with the help from the Maintenance Supervisor and the Clerk and should begin sometime between July and September. The public meeting was closed at 8:10 p.m.
The following water/wastewater/maintenance items were discussed:
1. Anderson Brothers may wish to park some campers at Lions Centennial Park while they work on the State Highway 287 resurfacing project.
2. An estimate was submitted by Terrain Aesthetics to spray the picnic shelter park area for $200 per application. A motion was made by Bill Pohlmann to hire Terrain Aesthetics to spray the picnic shelter park area with one application per year for $200. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
3. The UPS back up for the SCADA system was tabled.
4. Herdering, Inc., provided a verbal estimate of $200 to extend the culvert in the alley on Woodman Street North between Minnesota Street East and State Street East. A motion was made by Roland Ahrendt to hire Herdering, Inc., to extend the culvert in the alley on Woodman Street North for $200. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
5. All the gate valves except one have been repaired. Chico will contact the company to see when the last one will be completed.
6. Some discussion was held regarding the baseball field but no action was taken.
7. Chico is working on getting some wheel weights for the tractor to help keep the tractor grounded when mowing the ponds.
8. There is a dead evergreen tree at Lions Centennial Park that needs to be removed.
9. It was reported that there is some sort of white substance on the carpet at the Library that could not be removed when cleaning. The council recommended just cleaning it as good as they can.
The council discussed property clean up. There is a dead tree by the State Bank sign next to the post office, a dead tree at the property next to the Credit Union, and yard clean-up of a property on Cedar Street South. Residents should remove dead trees that pose a hazard to theirs or their neighbors’ property.
The council received notice that parcel #34-00003300 is intended to be sold by Todd County as a tax forfeited property. A motion was made by Roland Ahrendt to approve parcel #34-00003300 for public auction. A second was made by Bill Pohlmann and upon vote, with all members voting in favor, motion carried.
The Clerk was instructed to proceed with delinquent utilities as allowed by ordinance.
A motion was made by Bill Pohlmann to approve the various fund transfers as follows: $748.26 from the Fire Fund to the Fire Hall Debt Service Fund, $101.39 from the General Fund of which $31.39 goes to the Water Fund and $70 goes to the Sewer Fund for Fire Hall and Library utilities, and $294.10 from the Sewer Fund to the Sewer Rehab Fund for the period of January through April 2017. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Bill Pohlmann to approve the payment of bills as listed and to include payment of the following additional items: $136.40 to Melrose Bakery, $250 to Double J Entertainment, $127.93 to Mark Larson, $1,839.28 to Minnesota Power and $200 to Central Minnesota Credit Union. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to adjourn the meeting at 8:48 p.m. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held on Tuesday, July 11, 2017 in council chambers.
Lori Hellmann, Clerk
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