The regular meeting of the Grey Eagle City Council was called to order by Mayor Joseph Arnzen at 7:00 p.m., on the 14th day of June 2022 in council chambers. Council members present were Brad Johnson, Roland Ahrendt and Brian Hollenkamp. Council member Bill Pohlmann was absent. Also in attendance were John Call, Lori Hellmann and guests Bryan Bye, Chris Browen, Derek Pohlmann, Chris Pohlmann, Carlos Ramierez and Anna Juarez.
A motion was made by Brad Johnson to approve the amended agenda. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve the minutes of the May 10, 2022 meeting as written. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
John updated the council on the following maintenance items:
1. The plow truck fuel tank is leaking and the front shocks need to be replaced.
2. There are thistles on the north side of the ponds and many gopher mounds.
3. The bathrooms by the picnic shelter are being left with plugged up toilets, and feces on the floor. Also the toys in the sandbox are being thrown up on top of the buildings.
A motion was made by Roland Ahrendt to approve Resolution No. 2022-04, A Resolution Appointing Election Judges for the 2022 Elections. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried. The above resolution is as follows:
RESOLUTION NO. 2022-04: A RESOLUTION APPOINTING ELECTION JUDGES FOR THE 2022 ELECTIONS
BE IT RESOLVED, by the City Council of the City of Grey Eagle as follows:
The persons named below are hereby appointed election judges for the August State Primary and the November General elections to be held in the City of Grey Eagle, County of Todd, State of Minnesota.
The judges appointed and designated polling place wherein they shall serve and the hours of voting are as follows: Lori Hellmann, Head Judge, Jeri Ahrens, Peg Wegleitner, Linda Wegleitner, and Linda Gohman.
CITY OF GREY EAGLE FIRE HALL AND COUNCIL CHAMBERS 202 WOODMAN STREET SOUTH: ELECTION HOURS: 7:00 A.M. TO 8:00 P.M.
Adopted by the City Council of the City of Grey Eagle, Todd County, Minnesota, this 14th day of June, 2022.
The Clerk was instructed to contact Bitz Electric to obtain a quote to change the lights at the Library to LED as well as for a quote to install the donated LED lights for the Fire Hall.
A motion was made by Brian Hollenkamp to increase the price of cemetery lots at Lakeview Cemetery to $2,000 for anyone that lives outside of city limits and $500 for city residents. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve pay request #2 to Dakota Supply Group for $50,500.24. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
Bryan Bye reported that he is waiting to hear back from Apex Environmental before paving will begin in the alley behind Grey Eagle Gas and Grocery.
A motion was made by Brian Hollenkamp to cut back the pavement and grade the ditch to flatten the depth of the ditch by Steve Bitz. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Matt Zinniel was not in attendance to discuss the boulevard paving. The council decision stands that the cost of the paving would be done by the property owner.
Council member Bill Pohlmann joined the meeting at 7:42 p.m.
Bryan Bye reported that the sunken sidewalks that are not cracked or broken will be mud jacked.
The council reported that the storm sewer collar should be flush to the ground on Maple Street South that more black dirt will need to be put in and look into flat catch basin covers instead of the beehive covers.
Derek Pohlmann and Chris Pohlmann were in attendance to discuss water drainage issues along 287.
A motion was made by Roland Ahrendt to approve a building permit application for Chris Browen to put in cement along the back door of the store to the house, approximately 5’x24’. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve a building permit for Carlos Ramierez to build a 6’x30’ addition to the north side of the trailer, change windows, and replace siding. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Building permit application for Bobby Pallansch was tabled until the property can be surveyed to establish property lines.
A motion was made by Bill Pohlmann to approve the quote from Jeff Triebenbach for $900 to build the sandbox for the volleyball area at the park. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve the quote from Update Building Supplies for $2,492.17 to replace the doors at the ballfield bathrooms. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
The council tabled the replacement of the boards for the bleachers until research can be done to determine what needs to be done for these bleachers to be compliant.
The council is waiting for a quote to turn one tennis court into a pickle ball court.
One of the dug outs at the baseball field blew over in a recent storm. It was temporarily set back up but it needs some repairs.
A motion was made by Bill Pohlmann to approve the quote from Update Building Supplies for $3,449.76 to replace the door to council chambers. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
The Council received a complaint regarding dogs roaming free and leaving behind messes on other people’s property. A letter will be sent to the resident.
A motion was made by Bill Pohlmann to approve vacation for City Clerk June 21 through June 28. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
The council will discuss Clerk position at the July meeting.
The Clerk reported that a request was made by a representative from Verizon to install a tower on City property. The clerk was instructed to consult with the City Attorney.
A motion was made by Bill Pohlmann to approve the donation request from the Initiative Foundation for $260. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
The Clerk was provided a list of potential junk or unlicensed vehicles. The council instructed that letters be sent to individuals requiring that the junk vehicles be removed, and unlicensed vehicles removed or have licenses updated by August 1 or the matter will be turned over to the Todd County Sheriff’s Department for enforcement.
The Council received two grant applications from Robert Kutter as part of the efforts of the group that would like to see the old Village Hall restored. One grant would help restore the front steps of the hall and the other would be for a feasibility study. These grants would require a matching grant from the City. The council tabled the matter until they have more time to assess the needs of the building and how that would impact the residents of the City financially.
The majority of the new water meters have been installed. There are three individuals that have not made an appointment. A letter will be sent that to those individuals informing them that they have until June 30th to reach out to Midwest Testing or the water will be shut off until the meter is installed.
Mayor Arnzen presented the council with three tractor quotes. A meeting will be set up with the tractor committee to go over those quotes.
A motion was made by Roland Ahrendt to approve the request of Matt Loscheider to remove approximately fifteen feet of busted and cracked cement providing that black dirt will be put in and seeded with grass. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve payment of claims #2443-#2459 for a total of $13,468.65. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to adjourn the meeting at 9:42 p.m. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held on Tuesday, July 12, 2022 in council chambers.
Lori Hellmann, Clerk
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