The regular meeting of the Grey Eagle City Council was called to order by Mayor Joseph Arnzen at 7:00 pm, on the 14th day of March 2023 in council chambers. Council members present were Brad Johnson, Roland Ahrendt and Brian Hollenkamp. There were no council members absent. Also in attendance were Lori Hellmann, Dan Berscheid, John Call and Beth Ramacher, and guests Steve Klaphake, Chris Browen, Brian Koehn and Alisha Sunderman.
A motion was made by Brian Hollenkamp to approve the agenda. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve the minutes of the February 14, 2023 meeting as written. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Steve Klaphake was in attendance to request a new location for a 10’ x 20’ storage shed, which was approved at the December 13, 2022 meeting. A motion was made by Brad Johnson to approve the new location. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
The Council reviewed quotes from Grey Eagle Electric and Arc Electrical Service to replace the light fixtures in the fire hall. A motion was made by Brian Hollenkamp to approve and accept the quote from Grey Eagle Electric for $5,780 with work being done by May 15, 2023. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
John Call discussed work needed on the plow truck before next season. The mounting pins need to be replaced as does the cutting edge.
A motion was made by Brian Hollenkamp to approve the Right of Way (ROW) permit application and permit fee of $300. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve the permit application for the Double R to close two blocks of main street for the Car Show on Sunday, September 3, 2023 (of Labor Day Weekend). The Double R will be responsible for the cost of DOT approved detour signage needed. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to appoint Chris Browen to the vacant Council Member Seat. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried. Chris Browen accepted the Council Member Seat and took her Oath of Office.
A motion was made by Brad Johnson to approve the Encroachment Agreement between John and Laurie Call and the City of Grey Eagle. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to certify Vance Johnson’s unpaid utilities to Todd County Property Taxes. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
Discussion was held regarding Jon Stone adding another section to his fence. Council Members will look at it and discuss at the April meeting.
Discussion was held regarding water and sewer at Tim Ainali’s. The Clerk will follow-up on previous requests for quotes.
Discussion was held regarding Duane Karls and the diverter wall/fence. The Council requested Joe Kruger, the City Attorney, be present at the next meeting to discuss next steps.
Discussion was held regarding park projects. Nothing can be done at this time due to snow cover.
Removal of Holiday lights was discussed. John Call will need to get a quote to rent a lift. Discussion was made regarding the street pole by The Junction. Grey Eagle Electric will give the City a quote.
Discussion was held regarding the snow piles and possible water runoff. The City needs to make sure the drains are open when it warms up. An emergency meeting will be set, if needed, to address any issues/concerns.
A motion was made by Brad Johnson to approve purchasing the PowerBoss Pressure Washer from Neville Hardware for $389.99. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to setup a new syncing email account. A second was made by Roland Ahrent and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve the purchase of Kofax Power PDF Software for $179. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Beth Ramacher accepted the full-time Clerk Treasurer position for the City of Grey Eagle.
Discussion was held about the intersection of Woodman Street South and Spruce Street East. The Council would like a letter sent to Update Building about lumber inhibiting the intersection.
A motion was made by Brian Hollenkamp to approve payment of Claims #2673-2693, totaling $31,195.87 and include additional payments of the following: MN Power $2516.75, MN Pollution Control $505.00, gWorks $168.03, Todd County Auditor $150.00 and Chris Browen $350.00. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Brian Koehn discussed the 2022 audit. A motion was made by Brian Hollenkamp to approve and submit the audit. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to adjourn the meeting at 8:10 pm. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held on Tuesday, April 11, 2023 in Council Chambers.
Beth Ramacher, Clerk
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