The regular meeting of the Grey Eagle City Council was called to order by Mayor Joseph Arnzen at 7:00 p.m., on the 9th day of March 2021 in council chambers. Council members in attendance in council chambers were Joe Arnzen, Roland Ahrendt and Bill Pohlmann. Council member Brian Hollenkamp attended remotely. Also in attendance in council chambers were John Call and Lori Hellmann. Guests in attendance remotely were Skylar Rosenow and Janine Kutter.
A motion was made by Bill Pohlmann to approve the amended agenda. A second was made by Roland Ahrendt and a roll call vote was taken. Roland Ahrendt-aye, Bill Pohlmann-aye, Brian Hollenkamp-aye, Joe Arnzen-aye. Motion carried.
A motion was made by Roland Ahrendt to approve the minutes of the February 9, 2021 meeting as written. A second was made by Brian Hollenkamp and a roll call vote was taken. Roland Ahrendt-aye, Bill Pohlmann-aye, Brian Hollenkamp-aye, Joe Arnzen-aye. Motion carried.
The following maintenance items were discussed:
1. There are more overhead lights out at the Library that need the ballasts replaced.
2. The Kubota needs oil, filters and blades and will be ordered from Arnold’s.
3. Estimates will be obtained for spraying the rocks in the ponds.
4. John will be gone April 16-18.
5. The new chlorine scale has been put in but needs to be calibrated.
Janine Kutter was in attendance to discuss the following Lions Club items:
1. Discussed the tennis court resurfacing project.
2. Discussed the placement of a sandbox by the volleyball courts.
3. Discussed the Lions request to replace the Christmas decorations, the street banners and the flags.
A motion was made by Roland Ahrendt to approve the Minnesota Water Agency Response Network (MnWARN) Mutual Aid Agreement. A second was made by Bill Pohlmann and a roll call vote was taken. Roland Ahrendt-aye, Bill Pohlmann-aye, Brian Hollenkamp-aye, Joe Arnzen-aye. Motion carried.
The Clerk is working to provide information to the City Attorney to work up options for the moratorium for council consideration.
Starting the first part of April, weather permitting, the sewer project will resume. The City Engineer is working with the contractor, the state and the county on detour plans. They are also finishing up items so the water meter bids can be done. The council would also like to come up with a way to let residents know where construction will take place as it progresses through different areas of the city.
The Council discussed the brush pile at the pond site. The brush pile got too big and had too many big pieces of wood to burn properly. Too many keys for the lock on the pond gate have been given out and people have been getting employees off the lawnmowers to unlock the gate and going to their homes after hours and on weekends. Moving forward, the lock on the pond gate will be changed, and access to the brush pile will be by advance appointment only. Every effort will be made to accommodate reasonable advance appointment requests but keys will no longer be given out. Last minute access will not be available moving forward. Residents are asked to call City Hall to set up appointment times.
A motion was made by Bill Pohlmann that access to the brush pile at the ponds site will be by scheduled appointment only and that all appointments must be made by calling city hall. A second was made by Roland Ahrendt and a roll call vote was taken. Roland Ahrendt-aye, Bill Pohlmann-aye, Brian Hollenkamp-nay, Joe Arnzen-aye. Motion carried.
Since the city contracts for sewer and water operation, residents are reminded to call city hall when issues arise. It takes time for the operators to be onsite when a problem arises and water and sewer problems don’t always occur during business hours. The City voice mail is monitored until 10 p.m. on nights and weekends. If there are issues, please call city hall and leave a message and someone will contact the operators and return a call to you if needed.
City wide clean-up will be held on May 15th from 8:00 a.m.-11:00 a.m. Tom’s Refuse will bring in roll offs where you may bring in items to be hauled away for prices set by the hauer.
The spring leaf and lawn date is scheduled for Friday, May 7th, 2021 and the fall leaf and lawn date is scheduled for Friday, October 15th, 2021.
A motion was made by Roland Ahrendt to approve the building permit application for Bryan Hollenkamp to move in an 8’x40’ storage container. A second was made by Bill Pohlmann and a roll call vote was taken. Roland Ahrendt-aye, Bill Pohlmann-aye, Joe Arnzen-aye, Brian Hollenkamp-abstained. Motion carried.
The Clerk was instructed to contact Ken Frieler to see about putting a swale on the east end of the Fire Hall to divert water from the building to the ditch on the north side of the building.
A motion was made by Bill Pohlmann to approve the payment of claims #2081- #2098 for a total of $14,670.73 and to include the addition of payment to Eagle Auto Repair for $193.14. A second was made by Brian Hollenkamp and a roll call vote was taken. Roland Ahrendt-aye, Bill Pohlmann-aye, Brian Hollenkamp-aye, Joe Arnzen-aye. Motion carried.
A motion was made by Brian Hollenkamp to adjourn the meeting at 8:28 p.m. A second was made by Roland Ahrendt and a roll call vote was taken. Roland Ahrendt-aye, Bill Pohlmann-aye, Brian Hollenkamp-aye, Joe Arnzen-aye. Motion carried.
The next regular meeting of the Grey Eagle City Council will be held on Tuesday, April 13, 2021 in council chambers.
Lori Hellmann, Clerk
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