The regular meeting of the Grey Eagle City Council was called to order by Mayor Joseph Arnzen at 7:00 pm on the 14th of November 2023 in Council Chambers. Council members present were Brad Johnson, Brian Hollenkamp, Roland Ahrendt and Chris Browen. There were no council members absent. Also in attendance were Dan Berscheid and Beth Ramacher, and guest: Bobby Pallansch, Jr.
A motion was made by Roland Ahrendt to approve the amended agenda. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve the minutes of the October 3rd emergency meeting. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve the minutes of the October 10th meeting. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
Dan Berscheid recommended adding Timothy Huston and Anthony Berscheit to the Fire Department. A motion was made by Brian Hollenkamp to add both Timothy Huston and Anthony Berscheit to the Fire Department. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried. Kyle Thieschafer will be removed from the Fire Department.
A building permit was given to the Senior Center to have Art Johnson put a step on the back of the building. Discussion was held regarding solar (roof) panels and whether a building permit is needed or not. It was determined that no building permit is required if the panels are on a roof, and the roof size is not increasing.
Discussion was held regarding the drainage issue on the south end of the Fire Hall. The easements were prepared by the City Attorney and given to the adjoining residents. The City is waiting to get all signed easements returned before any work can be done.
The Council reviewed the water and sewer agreement that was drafted by the City Attorney for Barb and Tim Ainali. The Clerk was instructed to send the agreement to them.
A motion was made by Brian Hollenkamp to approve the liquor license for the Double R Bar & Grill for 2024. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
There is a broken window upstairs in the Village Hall. The Council instructed this to be fixed by City Maintenance, if possible. If not, then contact Neville Hardware to have it fixed.
The annual reports from Thein Well and Johnson Jet-Line were reviewed. Currently there are no concerns at this time.
Discussion was held on putting a service door between the maintenance shop and the pontoon shed. A motion was made by Brian Hollenkamp to approve installing a service door. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Snow removal was discussed. There will be no snow piled by the Village Hall. If it snows too much, Herdering will be asked to move snow at the intersection of Cedar Street and Spruce Street. Bobby Pallansch, Jr. was present to discuss snow removal from the alley behind the Double R Bar & Grill. The Council will get back to him with options.
A motion was made by Brian Hollenkamp to approve the Rural Development loan payments on January 1, 2024. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried. The following payments will be made: Loan 92-03 $18,075.91, Loan 92-05 $36,138.75, Loan 97-08 $32,282.50 and Loan 92-06 (final payment) $4045.00.
A motion was made by Brian Hollenkamp to submit the $10,000 Community Match Funds Application to Sourcewell for the following items: flooring for City Hall $6985.27, voting booths $542.80, LED lights for City Hall $360.00, street barricades $1926.87, speed signs $6158.00 and a tractor cage/basket $2165.00. If the application is approved by Sourcewell, the City will move forward with all items and receive $9068.96 from Sourcewell. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Past service on the F450 plow truck has been done at Rahn’s in Melrose. There is no service needed at this time.
A motion was made by Brian Hollenkamp to approve the City does not waive the statutory tort limits for liability coverage. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve the purchase of one load of class 5 gravel for fixing the potholes north of the USPS building. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve payment of Claims #2886-2908, totaling $19,565.30 and include additional payments of the following: MN Power $2017.15, Rahn’s $92.53 and Minnesota Bureau of Criminal Apprehension $15.00. A second was made by Chris Browen and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to adjourn the meeting at 8:07 pm. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held on Tuesday, December 12, 2023 in Council Chambers.
Beth Ramacher, Clerk/Treasurer
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