The regular meeting of the Grey Eagle City Council was called to order by Mayor Joseph Arnzen at 7:00 p.m., on the 12th day of October 2021 in council chambers. Council members present were Brad Johnson, Roland Ahrendt and Bill Pohlmann. Council member Brian Hollenkamp was absent. Also in attendance were John Call, Dan Berscheid, Lori Hellmann and guests Bryan Bye, Steve Bitz, LaVonne Bitz, Cory Bitz, Steve Konsor, Karen Konsor, Tim Ainali, Barb Ainali and Duane Karls.
A motion was made by Roland Ahrendt to approve the amended agenda. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Bill Pohlmann to approve the minutes of the September 14, 2021 meeting as written. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
The following maintenance items were reported:
1. The volleyball nets and tennis court nets have been taken down for the season.
2. The dock at Bass Lake has been taken out.
3. The water at the picnic shelter bathrooms and the ballfield bathrooms have been shut off.
4. Styrofoam will be used in place of straw bales on the manhole at the ponds.
5. The air compressor for the bubbler system in the water tower needs to be replaced.
6. Lori will call Joe Jansen from Minnesota Rural Water Association regarding weeds at the ponds.
Dan Berscheid was in attendance seeking approval to rent an ambulance for approximately two weeks while the Rescue Rig is being repaired. He also informed the council that Willow River has a 2007 ¾ ton crew cab truck for sale. A motion was made by Bill Pohlmann to approve the rental of an ambulance for $500/week while the rescue rig is being repaired. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
Bryan Bye gave the council an update on the sewer project. The first lift of pavement has been done and all lifts of pavement are done on the state and county roads, and dormant seeding is being recommended due to the lateness of the season. Bryan reported that it will cost approximately $3,700 to install a drainage structure on Spruce Street East by the Fire Hall and that drainage on Cedar Street and Spruce Street is being addressed.
A motion was made by Roland Ahrendt to approve pay request #9 to C & L Excavating for $519,098.72. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Steve and LaVonne Bitz discussed the drainage issues they are facing on Minnesota Street West. There was once a swale that went to Trace Lake but with the farming of the land that swale is no longer in place and the water has no place to go. The Bitz’s are asking the council to cost share to get the water to flow. Steve will get estimates but nothing can be done at this time due to the lateness of the season.
A motion was made by Bill Pohlmann to order the catch basin for Spruce Street East. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Steve and Karen Konsor were in attendance to submit a building permit application to build a 38’x42’ addition to their shop for storage. The City Clerk was instructed to submit the information to the City Attorney to see how this would be affected by the current moratorium.
Duane Becker would like to renew his building permit that was approved in October of 2020. The City Clerk was instructed to check with the City Attorney to see how this would be affected by the current moratorium.
Joe will call Chris Riley to see what it would cost to patch Pearl Street/Brinkman Street.
The Council discussed the Old Village Hall.
The Council discussed their concerns regarding speeding in the City. The City Clerk was instructed to contact the Todd County Sheriff’s Department.
The moratorium on storage sheds was discussed. The Council made suggestions for changes and the City Clerk was instructed to submit them to the City Attorney.
A motion was made by Bill Pohlmann to transfer the garbage contract from Tom’s Refuse to Long Prairie Sanitation effective October 1, 2021. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to order new snowflakes and lighted garland from Display Sales, to be paid for with RV Park funds. A second was made by Bill Pohlmann and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to set the annual Fire Board meeting for Tuesday, November 23, 2021 at 7:00 p.m., in the Fire Department meeting room. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Klemish Tree Service cleaned up Lakeview Cemetery after the late August storm. John and Trever to cut up a stump left behind. The City Council would also like to thank Bill and Amy Hinman and any other volunteers who helped with cleaning of some veterans stones at Lakeview Cemetery.
A motion was made by Bill Pohlmann to approve the quote from Preferred Controls for $24,275 for water plant control updates. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve the payment of claims #2249-#2267 and to include the payment of the following additional items: $2,950 to Klemish Tree Service and $20 to Minnesota Department of Labor and Industry. A second was made by Bill Pohlmann and upon vote, with all members voting in favor, motion carried.
A motion was made by Bill Pohlmann to adjourn the meeting at 8:34 p.m. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held on Tuesday, November 9, 2021 in council chambers.
Lori Hellmann, Clerk
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