The regular meeting of the Grey Eagle City Council was called to order by Mayor Joseph Arnzen at 7:00 pm on the 14th day of October 2025 in Council Chambers. Council members present were Brad Johnson, Brian Hollenkamp, Roland Ahrendt and Chris Browen. No council members were absent. Also in attendance was Leon Althaus, Beth Ramacher and guests: Mike Pederson, Matt Delahunt and Matt Zinniel.
A motion was made by Brian Hollenkamp to approve the amended agenda. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve the minutes of the September 9, 2025 meeting. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve the minutes of the September 23, 2025 special meeting. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
Matt Zinniel was present to discuss the water and wastewater contract for 2026, which was voted on at the September 9th meeting. He has concerns with the City’s procurement process and how public dollars are spent.
Mike Pederson, from Widseth Engineering, was present to discuss the need MN Historic Preservation Office Report. A motion was made by Brad Johnson to approve moving forward with this report as part of the Preliminary Engineering Report needed for the water treatment plant. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
Leon Althaus spoke about various maintenance items: cleanup at the sewer ponds, cemetery, closing up park restrooms, drinking fountains, street repair and the air compressor in the water tower.
A building permit application from Gene Lahr was reviewed for adding a shed up to 16’x20’. A motion was made by Brian Hollenkamp to approve the application. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A building permit application from Patricia Berscheid was reviewed for adding concrete from the ramp to the house. A motion was made by Brad Johnson to approve the application. A second was made by Chris Browen and upon vote, with all members voting in favor, motion carried.
A building permit application from Brian & Lori Hollenkamp was reviewed for adding a 5’x7’ deck on the east side of the house. A motion was made by Brad Johnson to approve the application. A second was made by Chris and upon vote, with all members voting in favor (Brian Hollenkamp abstained), motion carried.
The tire pile by David Motors was discussed. This will be addressed when there is a new owner.
The mower for the New Holland tractor was discussed. The mower that was purchased with the tractor has had several issues and the City if currently using a smaller, used one. The Council would like a new mower of equal size from Modern Farm.
The City completed a funding application for Todd County Opioid Settlement Funding for AEDs with Narcan. The application will be reviewed at the County meeting on October 15th.
The following third quarter 2025 reports were reviewed: Todd County Sheriff and Utility Transaction History. A motion was made by Brian Hollenkamp to approve the 2nd Quarter Utility Transaction History Report. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
The new utility billing software from Current allows the City to prorate for services, if needed. This was not an option with the previous company, UBMax. Roland Ahrendt made a motion to prorate services when needed. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve the 2026 agreement with Todd County for Prosecution Services for $750. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve the liquor license for the Double R Saloon for 2026. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried
A motion was made by Brian Hollenkamp to approve the 2026 Cigarette and Tobacco Licenses for the following: Dollar General, Double R Saloon, Grey Eagle Gas & Grocery and The Junction. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to hold the Annual Fire Board Meeting on November 18, 2025 at 7:00 pm. A second was made by Chris Browen and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve Resolution 2025-23: Resolution Accepting $200 Donation from Larry Chaput for the Grey Eagle Fire Department. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried. The resolution is as follows:
RESOLUTION NO. 2025-23: A RESOLUTION ACCEPTING $200 DONATION FROM LARRY CHAPUT FOR THE GREY EAGLE FIRE DEPARTMENT
WHEREAS, money has been donated by Larry Chaput; and
WHEREAS, the City Council feels that the donation will benefit citizens of the area;
1. That the City Council of the City of Grey Eagle formally accepts the donation from Larry Chaput for the Fire Department.
2. That the City Clerk is authorized and directed to make the appropriate revenue and expenditure budget adjustments as needed to reflect this donation and its intended use.
Adopted by the Grey Eagle City Council this 14th day of October 2025.
A motion was made by Brad Johnson to approve Resolution 2025-24: Resolution Setting a Public Hearing on the Proposed Vacation of a Portion of N Lake Street W. A second was made by Roland Ahrendt and upon vote, with all members voting in favor (Brian Hollenkamp abstained), motion carried. The resolution is as follows:
RESOLUTION NO. 2025-24: A RESOLUTION SETTING A PUBLIC HEARING ON THE PROPOSED VACATION OF A PORTION OF N LAKE STREET W
WHEREAS, the City Council pursuant to Minnesota Statute § 412.851 desires to consider the vacation of a portion of N Lake Street W legally described as:
That part of North Lake Street West lying between Block 2 and Block 3 as included in and dedicated to public use within the plat of Callahan’s Addition to the Town Site of Grey Eagle, according to the recorded plat thereof on file and of record in the office of the County Recorder, Todd County, Minnesota, described as follows:
BEGINNING at the Southeast corner of said Block 2;
THENCE westerly along the South line of said Block 2 to the Southwest corner of said Block 2;
THENCE southerly to the Northwest corner of said Block 3;
THENCE easterly along the North line of said Block 3 to the Northeast corner of said Block 3;
THENCE North to the POINT OF THE BEGINNING.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREY EAGLE, MINNESOTA AS FOLLOWS:
The City Council will consider the vacation of such street and a public hearing shall be held on such proposed vacation on the 12th day of November, 2025, in the City Hall located at 202 Woodman Street South Grey Eagle, MN 56336 at 7:00 p.m., and
BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give published, posted and mailed notice of such hearing as required by law.
Passed by the City Council of Grey Eagle, Minnesota this 14th day of October, 2025.
Grey Eagle United Methodist Church will be having Trunk or Treat in the City Parking Lot, along with the Lions this year. A motion was made by Brian Hollenkamp to block off Woodman Street west of the parking lot. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve payment of Claims #3570-3594, totaling $24,488.32 and include additional payments of the following: MN Power $2221.21, Current Software Applications $4300.00 (reissue), Quinlivan $1053.00 and Todd County Auditor $732.24. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to adjourn the meeting at 7:53 pm. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held at 7:00pm on Wednesday, November 12, 2025 in Council Chambers.
Beth Ramacher, Clerk/Treasurer
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