The regular meeting of the Grey Eagle City Council was called to order by Mayor Joseph Arnzen at 7:00 pm on the 12th of September 2023 in Council Chambers. Council members present were Brad Johnson, Brian Hollenkamp and Chris Browen. Roland Ahrendt was not present. Also in attendance were Dan Kough and Beth Ramacher, and guests: Sheriff Mike Allen, Tim Ainali, Bill Pohlmann, Chad Hallermann and Annie Cribb.
A motion was made by Brian Hollenkamp to approve the amended agenda. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve the minutes of the July 18th special meeting. A second was made by Chris Browen and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve the minutes of the August 15th special meeting. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve the minutes of the August 8th meeting. A second was made by Chris Browen and upon vote, with all members voting in favor, motion carried.
Todd County Sheriff Mike Allen was present to discuss the rate increase for the 2024 police contract. The current price is $42 per hour and the last increase was in 2020. The Council will discuss the new rate of $45 per hour at the October meeting.
Bill Pohlmann was present to request a building permit to replace landscaping rocks with concrete. A motion was made by Brian Hollenkamp to approve the building permit application. A second was made by Chris Browen and upon vote, with all members voting in favor, motion carried.
Dan Kough discussed various park and maintenance items:
• There is a hollow basswood tree at Bass Lake that should be taken down. The Council requested a quote from Klemish Tree Service for this.
• The dock/fishing pier at Bass Lake needs attention; the dock is leaning and needs a new float(s). The City will contact the DNR and work with them to get this fixed.
• The New Holland tractor needs fluid in the rear tires to add more weight. A motion was made by Brian Hollenkamp to have Friedrich’s Tire and Oil in Sauk Centre put non-corrosive fluid in the rear tires. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
• The F450 needs service and new batteries.
• A motion was made by Brad Johnson to purchase a Dewalt pole saw from Neville Hardware for $259.99. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
Mayor Arnzen will schedule to meet with Duane Karls and Bryan Bye to further discuss the drainage issue on the south end of the Fire Hall.
Discussion was held on the overhead doors at the Fire Hall and City maintenance shed and garage. Some of the doors need new rip cords, seals and the antennas for the remotes need to be moved or replaced. A motion was made by Brian Hollenkamp to have American Door Works service all the overhead doors on the City buildings. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to have Cans R Us quit servicing Laughlin Park effective October 31, 2023. A second was made by Joe Arnzen and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve the quote from Art Johnson Construction for $4578.19 to build a new dugout for the ballfield. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
The north/south alley between parcels 34-0019500 and 34-0019400 was discussed; it has not been used for years. A motion was made by Brian Hollenkamp to vacate the alley. A second was made by Chris Browen and upon vote, with all members voting in favor, motion carried. The Clerk will work with the City Attorney to get this processed correctly.
A quote was reviewed from Greg Graves for $6472.00 to build a concrete gutter valley. The Council requested another quote from A&H Concrete in Sauk Centre.
The Clerk provided information about Sourcewell and funding options that are available to the City through Sourcewell.
The quotes from Meyer Plow World were reviewed. A motion was made by Brian Hollenkamp to have the plow serviced at Meyer Plow World in Sauk Rapids. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve the quote from Arvig for $431.62 for a new phone in the Fire Hall, with monthly service of $4.55. A second was made by Chris Browen and upon vote, with all members voting in favor, motion carried.
A quote from Election Source was reviewed for new voting booths. No action will be taken at this time; further discussion to be held at a future meeting.
A motion was made by Brad Johnson to approve Resolution 2023-08: Accepting a $25 donation from Bernice Tschida for the Grey Eagle Fire Department. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried. The resolution is as follows:
RESOLUTION NO. 2023-08: A RESOLUTION ACCEPTING $25.00 DONATION FROM BERNICE TSCHIDA FOR GREY EAGLE FIRE DEPARTMENT
WHEREAS, money has been donated by Bernice Tschida; and
WHEREAS, the City Council feels that the donation will benefit citizens of the area;
1. That the City Council of the City of Grey Eagle formally accepts the donation from Bernice Tschida for the Fire Department.
2. That the City Clerk is authorized and directed to make the appropriate revenue and expenditure budget adjustments as needed to reflect this donation and its intended use.
Adopted by the Grey Eagle City Council this 12th day of September 2023.
A motion was made by Brad Johnson to approve Resolution 2023-09: Adopting the Preliminary Levy Payable for 2024. A second was made by Chris Browen and upon vote, with all members voting in favor, motion carried. The resolution is as follows:
RESOLUTION NO. 2023-09: A RESOLUTION ADOPTING PRELIMINARY LEVY PAYABLE IN 2024
THEREFORE, BE IT RESOLVED, that the following preliminary levy for 2024 was approved and adopted by the Grey Eagle City Council on this 12th day of September 2023.
FUND LEVY AMOUNT % OF TOTAL
General $90,749.00 59%
Fire $13,548.00 9%
Street Imp. Project $17,580.00 11%
Street Restoration $32,283.00 21%
TOTAL $154,160.00 100%
Adopted by the Grey Eagle City Council this 12th day of September 2023.
A motion was made by Brad Johnson to set the Truth in Taxation meeting for Tuesday, December 12, 2023 at 6:30 pm, in Council Chambers. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve payment of Claims #2832-2854, totaling $12,912.23 and include additional payments of the following: MN Power $2356.04 and Rahn’s $501.06. A second was made by Chris Browen and upon vote, with all members voting in favor, motion carried.
The Council appreciates John Call for his time and dedication to the City of Grey Eagle.
A motion was made by Brian Hollenkamp to adjourn the meeting at 8:23 pm. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held on Tuesday, October 10, 2023 in Council Chambers.
Beth Ramacher, Clerk/Treasurer
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