Grey Eagle City • September 13, 2022

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The regular meeting of the Grey Eagle City Council was called to order by Mayor Joseph Arnzen at 7:00 p.m., on the 13th day of September 2022 in council chambers. Council members present were Roland Ahrendt, Brad Johnson, Bill Pohlmann and Brian Hollenkamp. There were no council members absent. Also in attendance were Clerk Lori Hellmann and guests Lonnie Marcyes, Mark Larson, Bruce Zachman, Steve Neville and Wes David.
A motion was made by Brian Hollenkamp to approve the amended agenda. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve the minutes of the August 8, 2022 meeting as written. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve a building permit application for Bruce Zachman to build a 20’x30’ addition to the house. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
Mark Larson was in attendance representing the Grey Eagle Burtrum Lions Club requesting that a cement slab be put in by the clay track on which a weigh scale can be placed during tractor pulls.
Steve Neville was in attendance representing the Grey Eagle Burtrum Lions Club regarding park recommendations and how things are progressing with previous requests.
A motion was made by Brian Hollenkamp to approve Resolution No. 2022-08, A Resolution Accepting $200 Donation from James and Laura Mills for Fire Department Equipment. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried. The resolution is as follows:
RESOLUTION NO. 2022-08: A RESOLUTION ACCEPTING $200 DONATION FROM JAMES AND LAURA MILLS FOR FIRE DEPARTMENT EQUIPMENT
WHEREAS, money has been donated by James and Laura Mills; and
WHEREAS, the City Council feels that the donation will benefit citizens of the area;
1. That the City Council of the City of Grey Eagle formally accepts the donation from James and Laura Mills for Fire Department Equipment
2. That the City Clerk is authorized and directed to make the appropriate revenue and expenditure budget adjustments as needed to reflect this donation and its intended use.
Adopted by the Grey Eagle City Council this 13th day September, 2022.
A motion was made by Brian Hollenkamp to approve Resolution No. 2022-09, A Resolution Accepting $300 Donation from Tim and Brenda Schwanke for Fire Department Equipment. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried. The resolution is as follows:
RESOLUTION NO. 2022-09: A RESOLUTION ACCEPTING $300 DONATION FROM TIM AND BRENDA SCHWANKE FOR FIRE DEPARTMENT EQUIPMENT
WHEREAS, money has been donated by Tim and Brenda Schwanke; and
WHEREAS, the City Council feels that the donation will benefit citizens of the area;
1. That the City Council of the City of Grey Eagle formally accepts the donation from Tim and Brenda Schwanke for Fire Department Equipment
2. That the City Clerk is authorized and directed to make the appropriate revenue and expenditure budget adjustments as needed to reflect this donation and its intended use.
Adopted by the Grey Eagle City Council this 13th day September, 2022.
Wes David was in attendance to discuss the possibility of the City purchasing the parking lot and Veteran’s Memorial property. The City Clerk was instructed to consult with the City Attorney on how to proceed.
Discussion was held regarding drainage on the east side of the Fire Hall that currently drains to Maple Street. It was the consensus of the council that first they need to shoot the grade before going further. The council also discussed their concerns regarding how water will drain on the Konsor property with the new addition. This will be discussed further at the October meeting.
A motion was made by Roland Ahrendt to approve filtered sand for the volleyball courts and the new sandbox. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
The council discussed the remaining junk cars and instructed the Clerk to contact the Todd County Sheriff’s Department for enforcement.
There was nothing new to report on the Old Village Hall.
Two applications were received for the Assistant Clerk position. The council will interview at the upcoming work session.
Jen from Terrain Aesthetics recommended that the ponds be spot sprayed once a week to help keep the worst of the weeds down.
A motion was made by Brian Hollenkamp to approve Resolution No. 2022-10, A Resolution Adopting the Preliminary Levy for 2023. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried. The resolution is as follows:
RESOLUTION NO. 2022-10: A RESOLUTION ADOPTING PRELIMINARY LEVY PAYABLE IN 2023
THEREFORE, BE IT RESOLVED, that the following preliminary levy for 2023 was approved and adopted by the Grey Eagle City Council on this 13th day of September, 2022.
FUND LEVY AMOUNT % OF TOTAL
GENERAL $93,135.00 56%
FIRE $13,752.00 9%
STREET IMP PROJECT $17,478.00 12%
STREET RESTORATION $32,778.00 23%
TOTAL $157,143.00 100
A motion was made by Bill Pohlmann to approve the sewer maintenance contract with Johnson Jet Line. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve the Owner-Engineer Agreement Amendment #2. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to approve Partial Pay Estimate #4 to DSG Supply for $9,501.90. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve Partial Pay Estimate #14 to C & L Excavating for $92,304.66. A second was made by Roland Ahrendt and upon vote with members Johnson, Arnzen, Hollenkamp and Ahrendt voting in favor and member Pohlmann voting against, motion carried.
A motion was made by Bill Pohlmann to approve Certificate of Substantial Completion for Dakota Supply Group. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to authorize council pay increase effective after the next general election. The Clerk will check with the City Attorney to see what needs to be done to make this effective beginning in 2023. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Bill Pohlmann to approve the fund transfer from the Money Market fund to the General Fund for $22,426.00. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve the payment of claims #2508-#2534 for $28,326.71. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to adjourn the meeting at 9:15 p.m. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
The next regular meeting of the Grey Eagle City Council will be held on Tuesday, October 11, 2022 in council chambers.
Lori Hellmann, Clerk

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