The regular meeting of the Grey Eagle City Council was called to order by Mayor Joseph Arnzen at 7:00 p.m., on the 14th day of September 2021 in council chambers. Council members present were Roland Ahrendt, Bill Pohlmann, Brad Johnson and Brian Hollenkamp. Also in attendance were John Call, Lori Hellmann and guests Bryan Bye, John Walburn, Cathy Walburn, Janine Kutter, Terry Lanoue, Steven Ahrens, Iris Ahrens, Duane Karls, Tim Ainali, Barb Ainali, Steve Neville, Marc Rosenow and Gene Lahr.
A motion was made by Bill Pohlmann to approve the amended agenda. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve the minutes of the August 10, 2021 meeting as written. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Terry Lanoue from Long Prairie Sanitation was in attendance to update the council on the change in trash pick-up day from Thursday to Wednesday beginning October 6, 2021. Recycling carts will be delivered to each city resident with pickup to take place every other Wednesday beginning with October 6, 2021. There will be no charge for the recycling and residents who do not wish to have a recycling cart is asked to call City Hall and Long Prairie Sanitation will come to pick up the cart. Residents are asked to have trash and recycling carts set out before 8:00 a.m.
A motion was made by Bill Pohlmann to approve a building permit for Steven Ahrens to extend his driveway approximately one foot on each side. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
Janine Kutter, representing the Grey Eagle Burtrum Lions Club, was in attendance to share information from the Gambling Control Board on the use of donated funds.
Bryan Bye updated the council on the sewer project. The underground work is complete, they are continuing to shape and compact the streets and landscaping will begin once the paving is done.
A motion was made by Brian Hollenkamp to approve change order #3 for additional work on Highway 28 for an increase of $68,045.28. A second was made by Bill Pohlmann and upon vote, with all members voting in favor, motion carried.
A motion was made by Bill Pohlmann to approve change order #4, reducing the cost of the project by $220,341.00. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to approve pay request #8 to C & L Excavating for $978,832.19 for the time period July 31-September 10. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
Duane Karls was in attendance to discuss the culvert in the road right-of-way on Spruce Street East. Bryan Bye will find out the cost to put in a catch basin.
Matt Zinniel would like to have the bump out from St. John’s Church to his property evened out and tar put in. Bryan Bye stated that this would cover approximately 650 square feet and would cost approximately $2,000. It was the consensus of the council to keep it as it was originally.
Gene Lahr was in attendance to discuss the issues on Pearl Street East. Gene believes that the road is too high and that one driveway is higher than his neighbors. Bryan Bye will look at this area.
Tim Ainali was in attendance to discuss issues relating to the sewer project which include the number of sewer clean out stand pipes on some properties, water hook up requirements and tar to his property on Cedar Street South.
Mayor Joe Arnzen will talk to Riley Brothers about a needed street patch on Pearl Street East/Brinkman Street South.
The Clerk was instructed to get quotes for annual inspection of the generators at both lift stations.
A motion was made by Brian Hollenkamp to approve Resolution No. 2021-03, A Resolution Accepting Donations for Fire Department Equipment. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried. The resolution is as follows:
Resolution No. 2021-03: A Resolution Accepting Donations for Fire Department Equipment
WHEREAS, monies have been donated by the following individuals: Carmen Lyon $20, James and Laura Mills $200, Ron and Ginny Grove $100 and Mark and Connie Nelson $50; and
WHEREAS, the City Council feels that the donation will benefit citizens of the area;
1. That the City Council of the City of Grey Eagle formally accepts the donations from Carmen Lyon, James and Laura Mills, Ron and Ginny Grove and Mark and Connie Nelson for Fire Department Equipment.
2. That the City Clerk is authorized and directed to make the appropriate revenue and expenditure budget adjustments as needed to reflect this donation and its intended use.
Adopted by the Grey Eagle City Council this 14th day of September, 2021.
A motion was made by Bill Pohlmann to approve the Todd County Attorney contract. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
A motion was made by Roland Ahrendt to set the Truth in Taxation meeting for Tuesday, December 14, 2021 at 6:30 p.m., in council chambers. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Bill Pohlmann to approve to quote of $2,900 with Klemish Tree Service to clean up the trees and brush at Lakeview Cemetery. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
The Clerk was instructed to get cost estimates from Empire Memorial to reset stones at Lakeview Cemetery.
A motion was made by Brad Johnson to allow the Kerzman family to rent out the Fire Hall October 30, 2021 for $150. A second was made by Brian Hollenkamp and upon vote, with all members voting in favor, motion carried.
A motion was made by Brad Johnson to approve the City Clerk’s vacation request of October 21st & 22nd and October 26th through October 29th. A second was made by Bill Pohlmann and upon vote, with all members voting in favor, motion carried.
John and Cathy Walburn were in attendance to see where things stand on the moratorium regarding storage sheds. The City Council is working with the City Attorney regarding the moratorium.
A motion was made by Brian Hollenkamp to approve Resolution No. 2021-04, A Resolution Adopting Preliminary Levy Payable in 2022. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried. The resolution is as follows:
Resolution No. 2021-04: A Resolution Adopting Preliminary Levy Payable in 2022
THEREFORE, BE IT RESOLVED, that the following preliminary levy for 2022 was approved and adopted by the Grey Eagle City Council on this 14th day of September, 2021.
FUND LEVY AMOUNT % OF TOTAL
GENERAL $76,655.00 56%
FIRE $12,971.00 9%
STREET IMP PROJECT $17,363.00 12%
STREET RESTORATION $32,250.00 23%
TOTAL $139,239.00 100%
The Council instructed John to purchase some fiberglass stakes to mark the new storm sewers before winter.
The Council will look at new snowflakes and lighted garland for the street light poles on Main Street.
The following maintenance items were discussed:
1. The property owner behind the Junction needs to clean up everything hanging over into the alley before winter.
2. The park bathroom security light is out.
3. The bearing went out on the John Deere zero turn mower but repairs were under warranty.
4. See about getting a patch of tar around the phone box in the fire hall parking lot before winter.
5. The bathrooms at Laughlin Park and Bass Lake need some attention.
6. Quote for the floors in the Fire Hall and the Fire Department meeting room.
A motion was made by Roland Ahrendt to approve the payment of claims #2224-#2245 totaling $61,262.82 and to include the addition of the following $16,500 to Surface Pro, and $2,790.06 to People Services. A second was made by Brad Johnson and upon vote, with all members voting in favor, motion carried.
A motion was made by Brian Hollenkamp to adjourn the meeting at 8:32 p.m. A second was made by Roland Ahrendt and upon vote, with all members voting in favor, motion carried.
The next regular meeting will be held on Tuesday, October 12, 2021 in council chambers.
Lori Hellmann, Clerk
-
-
-
-
-
-
-