Call to Order: Mike Rohe called the meeting to order at 7:20 pm. The Pledge of Allegiance was recited.
Present Board: Mike Rohe, John Young, Alan Roering and Christine Gagne. Also Present: Erv Herdering and Alan Roeric
Agenda Approval: Mike presented a preliminary agenda and asked for additions or corrections. John moved to approve the agenda, seconded by Alan. Mike called for a vote, motion carried.
Approval of Minutes: Mike presented the minutes from November meeting and asked if any corrections. John moved to approve the November 3rd, 2025 minutes, seconded by Alan. Mike called for a vote, motion carried.
Treasurer’s Report: Christine reported the financials for the month of November, 2025:
-Beginning monthly balance: $176,061.31
-Receipts: $34,140.38
-Disbursements: $16,663.56
-Ending Balance: $193,538.13
-Investment Balance: $189,291.12
Alan made a motion to accept the Treasurer’s Report, seconded by John. Mike called for a vote. Motion carried.
Town Clerk Report: Christine presented November claims totaling $27,402.51.
John made a motion to approve the claims, seconded by Alan. Mike called for a vote, motion carried.
Regarding a reported lost check. Alan made a motion to approve stop payment and reissuance of duplicate check, check number 8110, in the amount of $72.75, seconded by John. Mike called for a vote. Motion carried.
Correspondence included a statement of ‘Final Payment Estimate’ by Blaine Green, Engineer for Widseth for Project Number: 2024-10402, 2024 Street Improvements, 341st Ave & Brakken Rd, & 130th St.
Alan made a motion to pay this invoice in the amount of $29,885.34 payable to Joe Riley Construction, at such time as we get final approval from Widseth. John seconded the motion. Mike called for a vote, motion carried.
John made a motion not to renew the Certificate of Deposit on its renewal date of December 7th, 2025, instead to apply it with the interest to its appropriate account for Road and Bridge, expected balance of $53,848.01, seconded by Alan. Mike called for a vote, motion carried.
Correspondence (mail and emails) were reviewed.
Christine shared that due to the new software needed to run the Township’s business, we will need to upgrade the computer system. After discussion, a motion was made by John to approve a budget of $2000 for a laptop, docking station and monitor. Alan seconded the motion. Mike called for a vote, motion carried.
The new Leave Pay via the State of Minnesota was discussed and will be revisited at the January meeting.
The current service agreement with the Grey Eagle City and Fire Department is outdated, and the Township will look at getting that updated in early 2026.
The Board discussed the process for collecting unpaid firecall bills and the potential expenses the Township would incur in collecting these fees from landowners. This discussion will continue at the annual reorganizing meeting in 2026.
Work on the Township Hall bathrooms should be completed by the January 2026 meeting.
Road and Bridge: Erv reported on current road maintenance activities.
Arvig was looking for approval for installing fiber optic internet in more areas of the Township. The Board requests a letter from Arvig that they will return the culverts, ditches, slopes and roadway items to their original condition after the installation of the lines.
Public Comments: Mike asked for public comments.
A resident from the Ascot Road area shared that some beavers have been busy blocking up a main culvert on the north end of Mary’s Lake. The culvert will be checked with the goal of clearing the blockage before the hard winter freeze.
Adjournment: Alan moved to adjourn, seconded by John, Mike called for a vote. Motion carried.
Meeting adjourned at 8:47 PM.
Next Township meeting is scheduled for January 5th 2026, 7:00 PM.
Minutes pending approval as of December 1st, 2025.
Christine Gagne, Clerk/Treasurer
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