Call to Order: Ron Frericks called the meeting to order at 8:00 pm. Members Present: Ron Frericks, Ray Bense, Mary Ann Primus, Mike Rohe & Erv Herdering.
Agenda Approval: A preliminary agenda was presented. Ron asked if there were additions to the agenda. Ray made the motion to accept the agenda. Mike made the second. Motion carried.
Approval of Minutes: The clerk provided copies of the September 8, 2020 minutes to the board. Mike made the motion to accept the minutes. Ray made the second. Motion carried.
Town Clerk’s Report: Clerk presented the claims list for September. Claims list included claims 3492-3501 for a total of $36,783.32.This included the 2nd half of the fire contract and the crack sealing for 2020. Ray made the motion to approve the claims as listed. Mike made the second, Motion carried. Mail included emails from the Auditor’s office about canvassing the election and a postcard about dual fuel from Minnesota Power.
Road and Bridge Report: Ray stated he had been called to the Town Hall concerning the septic line that was being worked on and leading to the hall. The cost would be approx. $3,000 for repair of the line that comes into the building. Will need to have Rahn’s reconnect the gas line. After some discussion, it was decided not to apply for the noxious weed grant the County sent information about. Ray spoke with Erv about opening a culvert on Ascot Rd. which had filled with dirt. Ray also reported he found a motor and transmission in the ditch along 341st.
Additional agenda item: Discussion on the Cares Funding Act- It was decided that in order to provide sanitary conditions for those coming into the town hall during this time of pandemic, there was a need for some updates and replacement of items that were nearing the end of service time. Ron spoke about dual fuel, however, it was decided to not be cost effective. Discussion on the old water heater- it was decided that since the Township members did not use a lot of hot water, an on-demand system would be the best option. Ron made a motion to accept the bid from Neville Hardware at approx. $900.00 installed. Ray made the second. Motion carried.
Ron presented the new voting booths he located at Election Source at a cost of $861.00 for 2-3 person units. These will be easier to keep clean and sanitize after each voter. Ray made the motion to order 2- 3 person units. Mike made the second. Motion carried. Discussion on tables and chairs that will be able to be wiped down after use. Ray made the motion to order 6 chairs at approx. $109.00 each. Mike made the second. Motion carried. Ray also made a motion to purchase 2- 6 ft. tables and 2- 8ft. tables. These were from Sam’s Club and approx. $49.00 for the 6 ft. and $79.00 each for the 8ft. ones. Ray made the motion to purchase the tables. Mike made the second. Motion carried.
Discussion on the cost of new flooring, something smooth and easier to keep clean. Mike made the motion to go with the bid from Hennen’s in Freeport, at a cost of approx. $7,000.00. Ray made the second. Motion carried. Ray will contact Hennen’s to begin as soon as possible. As the Township computer is several years old and chrome books were recommended for the board members in this time of pandemic and remote meetings. Mike made the motion to replace the desktop and order chrome books for all the board members. This cost would be approx. $3,853. Ray made the second. Motion carried. Mike suggested handicap accessible ramps for the entrance door. These would run approx. $200.00. Ray made the motion to check into those. Mike made the second. Motion carried. Ron will look into a new rug to protect the new flooring at the entrance.
Canvass Election- Mike made a motion to have the canvass meeting on Thursday, November 12, at 8:00 pm at the Township Hall. Ron made the second, Motion carried.
Mike made the motion to use the same election judges that were appointed for the Primary Election in August. Ray made the second. Motion carried.
Adjournment: Motion by Ray to adjourn the meeting. Mike made the second. Motion carried. Meeting adjourned at 9:20 pm.
Submitted by Mary Ann Primus, Clerk/Treasurer
Minutes not approved.
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