Minutes of the Swanville City Council meeting held in the Swanville Center on Tuesday, July 5, 2016. The meeting called to order 7:00 p.m. with the following members present: Sandy Lange, Norm Carlson, Tony Maciej, Jay Bartkowicz, and Jim Molitor. Also present: Brenda Schmidt, Warren Lambrecht, Karen Ring, Tim and Linda Dally, Shannon Wettstein, Traci Ryan, Bryan Allen, Mary Backlund, Mark Hallen, Lonny Hutchins and reporter Terri Lehrke.
Minutes of the Swanville City Council meeting held Tuesday, June 7, 2016 were reviewed. A motion was made by Jim Molitor to approve the minutes as printed. Norm Carlson seconded the motion. All members voted in favor, motion carried.
The treasures report was given. A motion was made by Jay Bartkowicz and seconded by Jim Molitor to approve the treasurer’s report. All members voted in favor, motion carried.
Shannon Wettstein from Todd County Soil & Water was present to explain to the council the erosion taking place by the Little Swan Lake Beach also known as Pillsbury Beach. Shannon passed out pictures which were taken of the beach and explained what could possibly be done. She stated there is grant money that is available for erosion control. After questions were answered, council was in agreement to have an Engineer write up a preliminary plan and an estimate of the cost to control the erosion.
Lambrecht family members were present to have the council review the new description of the land by the Little Swan Lake also known as the Pillsbury Beach. The Quit Claim Deed has already been reviewed and okayed by the City Attorney. After council review, Jim Molitor made a motion to accept the quit claim deed for the land by the Little Swan Lake also known as the Pillsbury Beach. Tony Maciej seconded the motion. All members voted in favor, motion carried. The Mayor and Clerk will get their signature notarized on the deed and get the original back to the Lambrecht’s to have it recorded.
Tim and Linda Dally were present to explain the four-plex housing development they would like to build on the corner lot by First Street and Springbrook Drive. They are interested in building a four unit, two-two bed room and two-three bedroom, all with two stall garages. If these rental units would fill up, a possible second complex would be built. The Dally’s are unsure if they would put this in a TIF District. Mayor Lange stated the land would have to be rezoned as residential which would be discussed at the next planning and zoning meeting. The Morrison County Engineer will have to be contacted also to see if County Road 12(First Street) could be used as an access from the property. Mark Hallen, city engineer, was present also to report on the cost of extending city water and sewer to this lot. City water is already by the fire hall and the sewer line would have to come across First Street and /or bring the water line also. Hallen estimated the cost at $40,000.00 to $50,000.00. Traci Ryan, an independent financial consultant was present to offer the city her service to set up a Tax Increment Financing district for this project. Ryan stated she would set up the Public Hearing and prepare the paper work for the district for the cost of $4,500.00. After discussion, it was decided to present this project to the P & Z committee and talk with MC Engineer before the next council meeting in August.
Mark Hallen also presented to the council that there is no funding programs to help with the road project on Second Street and part of Berkey Avenue. Council is undecided at this time to proceed with the road project.
Bryan Allen was present to discuss with the council about the Black Hawk concert which will take place August 13, 2016. DeGraff and Third Street in about a block radius will be closed off from Saturday 6 a.m. to about Sunday 7 a.m. to accommodate for the concert. There will also be overnight camping on the lot next to Swanville Repair. Council was in agreement with these plans.
Resolution#160705 was presented to council. This resolution is to adopt Morrison County All-Hazard Mitigation Plan. After the resolution was read, Mayor Lange made a motion to adopt Resolution #160705 Morrison County All-Hazard Mitigation Plan. Jay Bartkowicz seconded the motion. All members voted in favor, motion carried.
Lonny Hutchins reported that the RV dump station is up and ready to use. Hutchins also stated that Jesse Bartkowicz was hired for summer help.
Mary Backlund, from Schlenner Wenner & Co. was present to go over the city annual audit. Mary explained the audit in detail and answered questions from council members. Mary stated that there is a shortage in the water fund. With the payments being made to the PFA loans for the 2009 and 2013 water projects, Backlund advised an increase in water rates and/or levy on property taxes for the 2013 PFA loan. This will be discussed at the next council meeting. Tony Maciej made a motion to accept the audit as presented. Jim Molitor seconded the motion. All members voted in favor, motion carried.
The following claims were presented for payment. Members of the council were furnished with a listing. Jim Molitor made a motion to approve the claims. Norm Carlson seconded the motion. All members voted in favor, motion carried.
The next monthly meeting will be held Tuesday, August 2, 2016 at 7:00 p.m.
There being no further business, a motion was made by Jay Bartkowicz and seconded by Jim Molitor to adjourn. All members voted in favor, motion carried. Meeting adjourned 9:00 p.m.
Julie Hollermann, City Clerk/Treasurer