Minutes of the Swanville City Council meeting held in the Swanville Center on Tuesday, April 7, 2020. The meeting was called to order 7:00 p.m. with the following members present: Sandy Lange, Deb Wood, Norm Carlson, Tony Maciej and Jim Molitor. Also present via conference call: Terry Lanoue with LP Sanitary, Diana Siebels with Waste Management, City Engineer Clif Allen, and reporter Sheila McCoy.
Minutes from the March 10, 2020 Swanville City Council meeting were reviewed. After discussion, a motion was made by Tony Maciej to approve the minutes. Deb Wood seconded the motion. All members voted in favor, motion carried.
The treasures report was given. A motion was made by Jim Molitor and seconded by Norm Carlson to approve the treasurer’s report. All members voted in favor, motion carried.
First item on the agenda was opening of the residential refuse and recycling bids. Two bids were received. Mayor Lange opened the bids and copies were made for the council. Waste Management bid for the year was: $33,011.40, Long Prairie Sanitary bid $30,423.00. After discussion, Tony Maciej made a motion to hire Long Prairie Sanitary for a two-year contract with the option of a two-year extension. Norm Carlson seconded the motion. All members voted in favor, motion carried 5 to 0. The present contract with Waste Management expires May 31, 2020.
Clif Allen, city engineer, gave a report on the water tower repair. The cost to repair the tower amount is $14,985.00 plus an overflow pipe for $8900.00. There has been a grant applied for in the amount of $10,000.00 from Mn Department of Health Water Source. Work on the tower should be completed by May 22 providing the weather is in our favor.
Allen stated that the Project Priority List that was sent in last year will be amended to include in the project: relocate water tower, new water meters and new well site with pump house. The PFA Intended Use Plan letter will be sent in June.
Finally, Allen reported on the Second North Berkey Avenue Addition. Moore Engineering will be doing a three-phase preliminary engineering report. The first phase will be putting in water, sewer, lift station and road. Second phase will be paving road and curb and gutter. The third will include the water loop.
Land use permits were presented to the council. Both of the permits are on North Berkey Avenue and both met P & Z requirements. Frank and Julie Becker are requesting to build a house and put up a matching10x12 storage shed. Jim Molitor made a motion to give a land use permit to the Becker’s. Tony Maciej seconded the motion. Frank and Helen Gessell are requesting to build a house also. Tony Maciej made a motion to give the Gessell’s a land use permit. Jim Molitor seconded the motion. All members voted in favor on both permits. Motion carried.
The Local Board of Appeal will be held on a conference call with the Morrison County Assessor’s office on April 21 at 9:00 am. Residents can call the city office at 320-547-2291 before the 21st to be on the agenda.
The city has received a grant for $750.00 to be used toward the 2020 Census. All residents are reminded to please fill out and mail in the Census or fill it out on the internet. If any resident is in need of assistance filing on line please call the city office at 320-547-2291 and the city clerk will assist you or answer questions.
Because of COVID-19 there will be no renting of the City Park Building and the Swanville Center. The city park outside bathrooms will be closed, until further notice. The play ground is open to be used at your own risk. No water turn-offs at this time. Residents are encouraged to continue to pay their utilities, if they can, the full amount will be due when the state emergency is lifted.
There was discussion about grain trucks leaving Jennie-O Mill, not employed by the mill, leave the grain bed uncovered. Grain residue is spread out on city roads and on Highway 28. Discussion also about some trucks not stopping at stop sign on the corner of Rhoda Avenue and Fourth Street. If this continues signs will be put up in the mill for drivers to see.
Reminder City wide clean-up day is scheduled for Saturday, May 16 from 9:00 am -11:00 am.
The following claims were presented for payment. Members of the council were furnished with a listing. Norm Carlson made a motion to approve the claims. Deb Wood seconded the motion. All members voted in favor, motion carried.
The next regular monthly meeting will be held Tuesday, May 5, 2020 at 7:00 pm.
There being no further business, a motion was made by Tony Maciej and seconded by Deb Wood to adjourn. All members voted in favor, motion carried. Meeting adjourned 8:20 pm.
Julie Hollermann, City Clerk/Treasurer