Minutes of the Swanville City Council meeting held in the Swanville Center on Tuesday, January 3, 2023. The meeting called to order 7:00 p.m. with the following members present: Sandy Lange, John Dragseth, Norm Carlson, Tony Maciej and Jim Molitor. Also present: Clif Allen, Holly Wilson, Tyrel Clark, and Brett Rupulske, and reporter Terry Lehrke all via zoom.
Minutes of the Swanville City Council meeting Tuesday, December 6, 2022 was reviewed. A motion was made by John Dragseth to approve the minutes. Norm Carlson seconded the motion. All members voted in favor, motion carried.
The treasures report was given. A motion was made by Tony Maciej and seconded by John Dragseth to approve the treasurer’s report. All members voted in favor, motion carried.
Clif Allen, Holly Wilson, Tyrel Clark from Moore Engineering, were present via zoom to discuss with council the letter Mayor Lange received from MN Dept. of Health stating the presence in the city’s water, Well#1 of Per-and polyfluoroalkyl substances (PFAS). The new wells that have been drilled were not tested for PFAS which council agreed the testing needs to be completed. The fees for testing will be about $10,000.00 to $20,000.00 and could be completed anywhere from 6 to 12 weeks depending on how busy the well drillers are. The City will have available for the public the test results and email addresses where they can find information on PFAS. This will put a hold on funding for the water project until tests come back for the new wells. Brett Repulske from Rural Development was present via zoom also. Rupulske stated the extra funding needed for the testing can be added to the funding from Rural Development. Questions and comments were made by council with the zoom meeting. Allen presented to council Amendment No. 3 to Task Order No.4 for additional services as stated on the order. Norm Carlson made a motion to approve Amendment No. 3 to Task Order No.4. Jim Molitor seconded the motion. All members voted in favor, motion carried.
Mayor Lange presented to council the Cannabis license policy. This will be sent to the city attorney for his approval.
Mayor Lange presented to council the Central MN Housing Partnership (CMHP) grant contract agreement for funding with eligible housing and business repairs. After discussion, Jim Molitor made a motion to sign the CMHP grant contract agreement. John Dragseth seconded the motion. All members voted in favor, except Norm Carlson abstained from voting, motion carried.
Water, sewer, refuse, and recycling rates and licenses and permits were looked at by council members. After discussion, Tony Maciej made a motion to raise the water rate $1.07 for a total of $6.59 per thousand gallons and leave the rest of the rates for now. Jim Molitor seconded the motion. All members voted in favor, motion carried.
Mayor Lange was contacted from the Dollar General asking if the city would be willing to have the store be built in the city limits. After discussion, council was not in favor of having the store in the city.
Resolution #23-0103 was presented to council, stating the Swanville Sportsmen Club would like to donate to the city $11,500.00 for work on Pepin Lake access. John Dragseth made a motion to accept Resolution #23-0103. Jim Molitor seconded the motion. All members voted in favor, motion carried. Council appreciates the Sportsmen Club for all the work that has been done on Pepin.
Resolution #23-0103 was also presented to council stating the city designates Morrison County and Todd County Auditors as the Official Polling Place for the City of Swanville. Jim Molitor made a motion to accept Resolution #23-0103. Tony Maciej seconded the motion. All members voted in favor, motion carried.
The 2023 legal services contract with Quinlivan & Hughes PA was presented to council. Mayor Lange made a motion to accept the contract. Norm Carlson seconded the motion. All members voted in favor, motion carried.
This being the first meeting of the year, the following organizational actions were made:
1. Jim Molitor will be acting Mayor in the absence of Mayor Lange.
2. The First State Bank of Swanville will be the designated depository of the city.
The Morrison County Record will be the designated official newspaper of the city.
3. The regular meeting date for the City Council meeting is the first Tuesday after the first Monday of each month at 7:00 pm. Special meeting only after proper notification and publication.
4. The Bond of the City Clerk/Treasurer will be set at $12,000.00.
5. Assigned duties to the following Council Members and Citizens of the Community:
Community Center: Julie Hollermann & John Dragseth; City Park: Lonny Hutchins and Sandy Lange; Streets and Sidewalks: Tony Maciej and Lonny Hutchins; Springbrook Cemetery: Julie Hollermann and Lonny Hutchins; City Weed Inspector: Jim Molitor and Lonny Hutchins; Rural Fire Assoc. Rep: Sandy Lange and Tony Maciej
6. City Attorney-The law office of Quinlivan & Hughes
7. City Engineer-Moore Engineering
8. Representative on the Senior Center Board-Norm Carlson
9. Planning and Zoning Committee-All of City Council Members and Lonny Hutchins.
10. Well Head Managers-Lonny Hutchins and Jim Molitor
A motion was made by Jim Molitor to accept these actions as listed. Norm Carlson seconded the motion. All members voted in favor, motion carried.
Salaries for Employees and Council Members for 2023:
1. Mayor’s salary-$1800.00 annually+$20.00 per hour for special meetings (1 hour min pay).
2. Council Members salary-$900.00 annually+$20.00 per hour for special meetings (1 hr min pay).
3. Clerk/Treasurer salary-$1350.00 monthly+$20.00 per hour for special meeting (1 hr min pay).
4. Maintenance Worker Salary -$44,000.00 Annual wage+60% health care+disability ins & 2 weeks paid vacation and cell phone monthly fee.
5. Substitute Maintenance Man Salary-$16.00 per hour
6. Park & City Centers Cleaner-$12.00 per hour
7. Summer part-time worker-$12.00
8. Mileage $.65 a mile
A motion was made by Tony Maciej to approve all salaries as stated above. Jim Molitor seconded the motion. All members voted in favor, motion carried.
Mayor Lange informed the council that $500.00 in visa award money was received by the city. Jim Molitor made a motion to give the city maintenance man $300.00 and the city clerk $200.00 in visa card reward money. Tony Maciej seconded the motion. All members voted in favor, motion carried.
The following claims were presented for payment. Members of the council were furnished with a listing. Jim Molitor made a motion to approve the claims. Norm Carlson seconded the motion. All members voted in favor, motion carried.
The next regular monthly meeting will be held Tuesday, February 7, 2023 at 7:00 pm in the Swanville Center.
There being no further business, a motion was made by Tony Maciej and seconded by John Dragseth to adjourn. All members voted in favor, motion carried. Meeting adjourned 8:55 pm.
Julie Hollermann, City Clerk/Treasurer