Minutes of the Swanville City Council meeting held in the Swanville Center on Tuesday, January 5, 2021. The meeting called to order 7:00 p.m. with the following members present: Sandy Lange, John Dragseth, Norm Carlson, Jim Molitor and Tony Maciej. Also present: Angie VanRissegham, Clif Allen via zoom and reporter Tyler Ohman.
John Dragseth recited the Oath of Office and was welcomed to the City Council.
Minutes of the Swanville City Council meeting Wednesday, December 8, 2020 was reviewed. A motion was made by Norm Carlson to approve the minutes. Jim Molitor seconded the motion. All members voted in favor, motion carried.
The treasures report was given. A motion was made by Jim Molitor and seconded by John Dragseth to approve the treasurer’s report. All members voted in favor, motion carried.
Clif Allen, city engineer, present via zoom, presented to council the preliminary task order no. 2, which states the City of Swanville agrees to let Moore Engineering prepare and submit final application for Small Cities Development Grant (DEED). The city will receive a monthly statement of expenses from Moore Engineering. Payment is not expected until funding is received. John Dragseth made a motion to sign task order no. 2. Jim Molitor seconded the motion. All members voted in favor, motion carried. Council also discussed hiring a lobbyist to represent Swanville during the bonding bill session in the State Senate.
Angie VanRissegham, city insurance agent, was present to go over the city’s insurance renewal with the League of Mn Cities. Angie went over the appraisal which was conducted by the League this past fall. Council had questions on the property replacement costs. Angie will visit with the League and report back to council.
Water and sewer rates were discussed to raise more funds for the water tower. After discussion, Tony Maciej made a motion to raise the water and sewer rates 3% and add another 25c to the meter monthly charge. Water monthly base rate will be 18.84+5.52 per thousand gallons, Sewer monthly base rate will be 16.72+ 6.59 per thousand gallons and meter fee is $2.25. Jim Molitor seconded the motion. All members voted in favor, motion carried. Increase will be added to the net monthly billing.
Mayor Lange presented Resolution #21-0105 which is on the rising cost of water and wastewater issues and the impact on businesses and residents of our city. This resolution will be sent to our state legislators. Norm Carlson made a motion to sign Resolution #21-0105. John Dragseth seconded the motion. All members voted in favor, motion carried.
Mayor Lange will meet with Region 5 representatives about an Energy & Environment Planning Grant for the City and report back to council.
Jim Molitor reported on a new lawn mower for the city. With the trade in of the old mower there will be a cost of $7,500.00 for a new mower with a little wider cut. Jim Molitor made a motion to purchase the new mower and trade in the old one. Tony Maciej seconded the motion. All members voted in favor, motion carried.
This being the first meeting of the year, the following organizational actions were made:
1. Jim Molitor will be acting Mayor in the absence of Mayor Lange.
2. The First State Bank of Swanville will be the designated depository of the City.
The Morrison County Record will be the designated official newspaper of the City.
3. The regular meeting date for the City Council meeting is the first Tuesday after the first Monday of each month at 7:00 pm. Special meeting only after proper notification and publication.
4. The Bond of the City Clerk/Treasurer will be set at $12,000.00.
5. Assigned duties to the following Council Members and Citizens of the Community:
Community Center-Julie Hollermann & John Dragseth
City Park-Lonny Hutchins and Sandy Lange
Streets and Sidewalks- Tony Maciej and Lonny Hutchins
Springbrook Cemetery-Julie Hollermann and Lonny Hutchins
City Weed Inspector-Jim Molitor and Lonny Hutchins
Rural Fire Assoc. Rep-Sandy Lange and John Dragseth
6. City Attorney-The law office of Brown, Krueger and Vancura
7. City Engineer-Moore Engineering
8. Representative on the Senior Center Board-Norm Carlson
9. Planning and Zoning Committee-All of City Council Members and Lonny Hutchins.
10. Well Head Managers-Lonny Hutchins and Jim Molitor
A motion was made by Jim Molitor to accept these actions as listed. John Dragseth seconded the motion. All members voted in favor, motion carried.
Salaries for Employees and Council Members for 2021:
1. Mayor’s salary-$1800.00 annually+$20.00 per hour for special meetings (1 hour min pay).
2. Council Members salary-$900.00annually+$20.00 per hour for special meetings (1 hr min pay).
3. Clerk/Treasurer salary-$1350.00 monthly+$20.00 per hour for special meeting (1 hr min pay).
(This reflex’s a raise of $114.00 per month) motion by Tony Maciej, 2nd by Norm Carlson
4. Maintenance Worker Salary -$44,000.00 Annual wage+60% health care+disability ins & 2 weeks paid vacation and cell phone monthly fee.
5. Substitute Maintenance Man Salary-$16.00 per hour
6. Park & City Centers Cleaner-$12.00 per hour
7. Summer part-time worker-$12.00
8. Mileage at present 55c a mile
A motion was made by Jim Molitor to approve all salaries as stated above. John Dragseth seconded the motion. All members voted in favor, motion carried.
Lucky’s Saloon liquor licenses will be expiring March 6, 2021. Council decided to table until next month.
Mayor Lange stated the Park Building now has the air exchanger install. MN guide lines for COVID-19 will be followed for renting the park building.
The following claims were presented for payment. Members of the council were furnished with a listing. Jim Molitor made a motion to approve the claims. Norm Carlson seconded the motion. All members voted in favor, motion carried.
The next regular monthly meeting will be held Tuesday, February 2, 2021 at 7:00 pm.
There being no further business, a motion was made by Norm Carlson and seconded by Tony Maciej to adjourn. All members voted in favor, motion carried. Meeting adjourned 8:55 pm.
Julie Hollermann, City Clerk/Treasurer