Swanville City July 5, 2017

Public hearing called to order 6:45 p.m. with the following council members present: Sandy Lange, Norm Carlson, Tony Maciej, and Deb Wood. Absent: Jim Molitor. Also present: Swanville School Superintendent Gene Harthan.
The purpose of the public hearing is to hear public input on vacating the alley behind 320 Rhoda Avenue (west of Lots 1,2, and 3 of Block 3 and east of Lot 13, Block 3 of the McRae’s addition), Superintendent Harthan stated that the school did not have a problem with the property owner receiving this alley land. No other land owners were present to comment. The public hearing was then closed.
Minutes of the Swanville City Council meeting held in the Swanville Center on Wednesday, July 5, 2017. The meeting called to order 7:00 p.m. with the following members present: Sandy Lange, Jim Molitor, Norm Carlson, Tony Maciej, and Deb Wood. Also present: Jon Archer, Mark Hallen, reporter Sheila McCoy, and Lonny Hutchins.
Minutes of the Swanville City Council meeting held Tuesday, June 6, 2017 were reviewed. A motion was made by Tony Maciej to approve the minutes as printed. Deb Wood seconded the motion. All members voted in favor, motion carried.
The treasures report was given. A motion was made by Norm Carlson and seconded by Tony Maciej to approve the treasurer’s report. All members voted in favor, motion carried.
City Clerk/Treasurer Julie Hollermann told the council that she had wired $68,300.00 to a bank in Georgia for street repair on Monday, July 3. Hollermann thought she had gotten an email from Mayor Lange’s mobile which stated to wire the money for street repair. Hollermann replied to the email and asked if the Mayor wanted this done yet as Hollermann had been on vacation. The reply said yes. Hollermann went to the bank and wired the money. When Hollermann sent the confirmation to the Mayor’s email, Lange replied back she did not know anything about the wire. Both banks are now working on recovering the money. The League of MN Cities Insurance Company and the Morrison County Sherriff’s Office have been notified of this fraud.
Mayor Lange stated that any electronic funds transferred over $1,500.00 must be approved before being completed. Council will revisit funds policies at the next council meeting.
Jon Archer, from Schlenner Wenner & Co, was present to go over the yearly audit. Jon explained the audit in detail and answered questions from council members. Tony Maciej made a motion to accept the audit as presented. Norm Carlson seconded the motion. All members voted in favor, motion carried.
Mark Hallen, city engineer, presented council with the change order #1 to add an additional fire hydrant and payment application #1 for the North Berkey Avenue project. Jim Molitor made a motion to have the Mayor sign change order #1 and to accept the invoice for payment app. #1.
Tony Maciej seconded the motion. All members voted in favor, motion carried. Hallen stated curb and gutter is near completion, sewer and water lines are in place.
Street light for the new addition were discussed. It was decided that Council members Molitor and Maciej and Lonny look at street lights available and report back at the next council meeting.
Mayor Lange presented to council Resolution #17-0705 vacating alley located to the west of Lots 1, 2, and 3, Block 3 and to the east of Lot 13, Block 3 McRae’s Addition. Deb Wood made a motion to accept Resolution #17-0705 vacating alley. Tony Maciej seconded the motion. All members voted in favor, motion carried. The Clerk will have the document recorded.
The following land use permits were approved from the P & Z committee. Tim & Linda Dally would like to build a four-plex apartment building in the new North Berkey Avenue Addition. Jim Molitor made a motion to approve the land use permit for the four-plex. Norm Carlson seconded the motion. Josh Larum wants to build a30’x40’ garage & 20’x24’cement slab. Tony Maciej made a motion to approve the land use permit when Larum has his two lots combined. Norm Carlson seconded the motion. All members voted in favor of the two land use permits.
City maintenance Lonny presented to council an estimate from Anderson Brothers Construction Co to mill and resurface last block on Berkey (north) to Second Street to DeGraff Avenue. The estimate is in the amount of $37,700.00 and would be completed at the same time North Berkey Avenue road is done. Tony Maciej made a motion to have Anderson Brothers mill and resurface the roads as described above. Jim Molitor seconded the motion. All members voted in favor, motion carried.
Mayor Lange read a letter from Mark Proctor who is asking if the curb will be replace in front of his property as he is experiencing water in his basement. Council feels the slope of the road is adequate and no curb will be replaced at this time.
The walking trail to the south of Swanville is owned in part by Joe and Shirley Gessell. Mayor Lange stated that the Gessell’s would quit claim their part to the city. After discussion, Jim Molitor made a motion to have the city attorney draw up a quit claims deed for the Gessell’s part of the walking trail. Deb Wood seconded the motion. All members voted in favor, motion carried.
Mayor Lange presented council with the Initiative Contribution Agreement for 2018. After discussion, Jim Molitor made a motion to contribute to the Initiative Foundation $700.00 in 2018. Norm Carlson seconded the motion. All members voted in favor, motion carried.
The following claims were presented for payment. Members of the council were furnished with a listing. Jim Molitor made a motion to approve the claims. Deb Wood seconded the motion. All members voted in favor, motion carried.
The next regular monthly meeting will be held at 7:00 p.m., Tuesday, August 8, 2017.
There being no further business, a motion was made by Jim Molitor and seconded by Norm Carlson to adjourn. All members voted in favor, motion carried. Meeting adjourned 8:30 p.m.
Julie Hollermann, City Clerk/Treasurer