Minutes of the Swanville City Council meeting held in the Swanville Center on Tuesday, March 10, 2020. The meeting was called to order 7:00 p.m. with the following members present: Sandy Lange, Deb Wood, Norm Carlson, Tony Maciej and Jim Molitor. Also present: Julie and Frank Becker, Brenda Schmidt, Terry Lanoue, Clif Allen, and reporter Sheila McCoy.
Minutes from the February 4, 2020 Swanville City Council meeting and Public hearing were reviewed. After discussion, a motion was made by Tony Maciej to approve the minutes. Jim Molitor seconded the motion. All members voted in favor, motion carried.
The treasures report was given. A motion was made by Deb Wood and seconded by Norm Carlson to approve the treasurer’s report. All members voted in favor, motion carried.
Terry Lanoue, representing Long Prairie Sanitary, was present to introduce himself and would like a chance to give a bid proposal for the residential refuse and recycling removal. The exiting residential refuse and recycling contract expire on May 31, 2020. Council decided to advertise the city will accept bids until 4:00 pm on Tuesday, April 7, 2020 for residential refuse and recycling removal. Bid forms can be obtained by contacting the city clerk by phone or email.
Mayor Lange presented to council Resolution #20-0310 authorizing the sale of Lot 2, Block 2 in North Berkey Avenue to Frank and Julie Becker. Deb Wood made a motion to approve Resolution #20-0310 authorizing the sale and to sign the purchase agreement for Frank and Julie Becker, Lot 2, Block 2 in North Berkey Avenue. Jim Molitor seconded the motion. All members voted in favor, motion carried. The Becker’s gave a check for $1500.00, balance owed on sale of the lot.
Clif Allen, city engineer, was present to cover with council what has been happening since the deficiency letter that was received in February from the MN Department of Health on the city’s existing water tower. A written plan of action letter was sent to the MDH and weekly tests are being conducted by the city maintenance man. Allen contacted firms in the region that had experience with the types of repairs that are needed on the water tower. After discussion with council, Jim Molitor made a motion to hire General Construction Services, Inc. to do the repairs on the water tower. Deb Wood seconded the motion. All members voted in favor, motion carried.
Allen stated that the city is on the MN PFA Project Priority List for a new tower and he would like to add the city’s project to the Intended Use Plan (IUP). This would state the city is serious about getting a new water tower. After discussion, Jim Molitor made a motion to have the city put on the MN Public Facilities Authority IUP list which will include the new water tower, new well and water meters upgrade. Norm Carlson second the motion. All members voted in favor, motion carried. Allen also stated that there is good indication that there will be funding to help with this project.
Council had discussion on the second addition of North Berkey Avenue with Allen. After discussion, council decided to have Moore Engineering do a preliminary engineering report in regards to the North Berkey Avenue second addition. The report will not include curb and gutter.
Brent and Angie VanRissegham owning the lot at 306 Berkey Avenue would like to split the lot. They would like to have the garage to the north separate from the house. Planning and Zoning has approved the splitting. After discussion, Deb Wood made a motion to allow the VanRissegham’s to split the garage to the north from the house lot. Jim Molitor seconded the motion. All members voted in favor, motion carried.
Reminder of the Local Board of Appeal will be held Tuesday, April 21 at 9:00 am.
City wide clean-up day is scheduled for Saturday, May 16 from 9:00 am -11:0 0am.
The following claims were presented for payment. Members of the council were furnished with a listing. Norm Carlson made a motion to approve the claims. Tony Maciej seconded the motion. All members voted in favor, motion carried.
The next regular monthly meeting will be held Tuesday, April 7, 2020 at 7:00 pm.
There being no further business, a motion was made by Tony Maciej and seconded by Deb Wood to adjourn. All members voted in favor, motion carried. Meeting adjourned 8:40 pm.
Julie Hollermann, City Clerk/Treasurer
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