Minutes of the Swanville City Council meeting held in the Swanville Center on Tuesday, November 7, 2017. The meeting called to order 7:00 p.m. with the following members present: Mayor Sandy Lange, Deb Wood, Norm Carlson, Jim Molitor and Tony Maciej. Also present: Julie Zupko, Angie and Brett VanRissegham, Cory and John DeFoe, Mark Hallen, reporter Sheila McCoy, and Lonny Hutchins.
Minutes of the Swanville City Council meeting held October 3, 2017 was reviewed. A motion was made by Jim Molitor to approve the minutes as printed. Deb Wood seconded the motion. All members voted in favor, motion carried.
The treasures report was given. A motion was made by Tony Maciej and seconded by Deb Wood to approve the treasurer’s report. All members voted in favor, motion carried.
Julie Zupko, from Swanville Insurance, was present to ask council if the 10 year forgivable DEED grant money could be forgiven. It has been 5 years since the insurance company has received the DEED money and Zupko has paid back in full the loan money part. Zupko is planning on selling the Swanville Insurance branch contract for deed to the VanRissegham’s by the end of the year. After discussion, Jim Molitor made a motion to forgive the rest of the forgivable DEED loan amount. Tony Maciej seconded the motion. All members voted in favor, motion carried.
Angie VanRissegham, from Swanville Insurance, was present to go over the City’s 2018 insurance renewal. Angie presented to council city building coverage, contents and property in open replacement costs. Council questioned the replacement costs of the water tower and city garage. Angie will check on these, and report back. The statutory tort limit was presented and explained to council. Jim Molitor made a motion to not waive the statutory tort limit. Norm Carlson seconded the motion. All members voted in favor, motion carried. Council was informed of the new blanket coverage workers comp for volunteer and a public official is in place also.
Council was brought up to date on the email fraud that had occurred in July. The City has received a check from the League of MN Cities Insurance Company for the full amount minus the deductible of $500.00.
Mark Hallen, city engineer, was present to go over the 3rd and final payment application on the Berkey Avenue North Project. The application is in the amount of $13,462.28 includes excavation, pavement markings and retainage release money. After discussion Mayor Lange made a motion to include final payment application #3 in the claims. Norm Carlson seconded the motion. All members voted in favor, motion carried.
The drainage problem on the corner of First Street and Berkey Avenue was discussed with Hallen. Nothing was settled about the problem as of yet.
Cory and John DeFoe were present to discuss with council the issue of eminent domain of his property between North Berkey Avenue and Springbrook Drive. After discussion, Jim Molitor made DeFoe an offer of $7,500.00 and that it would remain green should the City gain the land. There was not a seconded to this offer. DeFoe stated he would think about the offer and get back to council.
City maintenance worker, Lonny, reported that the shoreline by the Pillsbury Beach is now completed. The cost for the improvements is $20,567.00. Mayor Lange presented to council a grant form from Todd County Water & Soil which states Todd County will pay for half of the project. The Swanville Lions will donate $10,000.00 toward the project. Jim Molitor made a motion to sign and return the grant form to Todd County Water & Soil. Deb Wood seconded the motion. All members voted in favor, motion carried.
Mayor Lange presented to council Resolution #17-1107 which states the Swanville Lions will donate $2500.00 toward the purchase of boards for fences at the City Park hockey rink. Jim Molitor made a motion to accept Resolution #17-1107. Tony Maciej seconded the motion. All members voted in favor, motion carried.
Delinquent utility bills were looked at. All delinquent sewer and refuse/recycling accounts will be applied to property taxes of the land owner if not paid in full. Any 90 day delinquent utility/water accounts will be turned off if not paid in full, minus current charges. As before a $100.00 rehook up charge will be added and must be paid before water will be turned on.
The city office is in need of a new copier. Metro Sales has installed in the office on trial a new copier/printer/scanner and fax machine. After discussion, council decided to purchase the machine for $2,879.00 with a monthly service agreement rather than a lease agreement.
The following claims were presented for payment. Members of the council were furnished with a listing. Deb Wood made a motion to approve the claims. Jim Molitor seconded the motion. All members voted in favor, motion carried.
The next regular monthly meeting will be held Tuesday, December 5, 2017 at 7:00 p.m.
There being no further business, a motion was made by Deb Wood and seconded by Tony Maciej to adjourn. All members voted in favor, motion carried. Meeting adjourned 8:50 p.m.
Julie Hollermann, City Clerk/Treasurer