A Public Hearing took place Wednesday, November 8, 2023 at 6:45 p.m. to hear input from residents about the variance/building permit for Nilson Hardware to add onto the existing shed behind store. Council present: Sandy Lange, Norm Carlson, Tony Maciej, John Dragseth and Jim Molitor. Also present, Jason, Jim and James Dickinson, Bryan Allen, and Lonny Hutchins.
Mayor Lange opened the Public Hearing and explained the plans for the addition and where it will be located. There was no discussion and no one had a problem with the plans. Mayor Lange then closed the Hearing and opened the regular council meeting.
Minutes of the Swanville City Council meeting held in the Swanville Center on Wednesday, November 8, 2023. The meeting called to order 7:00 p.m. with the following members present: Sandy Lange, Norm Carlson, Tony Maciej, John Dragseth and Jim Molitor. Also present: Jason, Bryan Allen, Terry Lanoue, Ryan Odden, Josiah Rostad, Angie & Brent VanRisseghem, and Lonny Hutchins. The meeting was recorded for the Morrison County Record.
Minutes of the Swanville City Council meeting Tuesday, October 3, 2023 was reviewed. A motion was made by Tony Maciej to approve the minutes. Jim Molitor seconded the motion. All members voted in favor, motion carried.
The treasures report was given. A motion was made by Tony Maciej and seconded by Jim Molitor to approve the treasurer’s report. All members voted in favor, motion carried.
Building/Variance permit were looked at for Nilson Hardware 20’x36’ addition. Jim Molitor made a motion to give the Hardware store a variance and building permit with the condition that gutters must be directing the run off of the building onto the store property. Norm Carlson seconded the motion. All members voted in favor, motion carried. Bryan Allen was present to go over the building permit he received for his property at 304 DeGraff. Instead of laying cement Allen wants to build a wooded deck. After discussion, council okayed the wooden deck. Swanville School would like to add two chillers with a fence around for the new ventilation system. Jim Molitor made a motion to approve the permit for the School. Norm Carlson seconded the motion. All members voted in favor, motion carried.
Ryan Odden and Josiah Rostad, Moore Engineering, was present to go over options to pave the roads in the new Berkey 1st Addition or leave as gravel until homes are built. Odden is the new project manager for the water project and road construction work. Rostad is the lead designer of the project. The engineers also went over the project contract with council. After discussion, Norm Carlson made a motion to sign the contract with Moore Engineering. Tony Maciej seconded the motion. All members voted in favor, motion carried. The city attorney had already looked over the contract. Norm Carlson made a motion to accept Task Order #3 with the amendment to add tar, curb and gutter in the Berkey First Addition plans and have that completion within three years from the time the money is borrowed. Jim Molitor seconded the motion. All members voted in favor, motion carried.
Terry Lanoue, Long Prairie Sanitation, was present to ask if the council would consider a five-year extension on the city’s refuse and recycling contract which will be expiring May 31, 2024. Lanoue stated there will be no change in the fees at this time but should Morrison County Landfill raise their rates he would return to the council with a request for a change in fees. Jim Molitor made a motion to go with Long Prairie Sanitation and a five-year extension for refuse and recycling. Norm Carlson seconded the motion. All members voted in favor, motion carried.
Angie VanRisseghem, Swanville Insurance, was present to go over the city annual contract renewal policy. There was discussion on the values of the buildings. Mayor Lange made a motion to not wave the torte limit. Tony Maciej seconded the motion. All members voted in favor, motion carried.
Delinquent utility bills were looked at by council. In November any delinquent utility can be added to the property owner’s property taxes. Letters will be sent out to the owners and if the bill is not paid in full by November 27, 2023 the amount will be added to the property taxes payable in 2024.
City maintenance, Lonny, requested to put up some no parking signs on 5th and 6th Streets. This will accommodate some space for the snow plow and semis to get through.
Council would like to recognize Josie Larum and Mike Loxterkamp for bringing their animals by Lake Pepin during the summer.
Council discussed possibly changing the time and date of the council meetings. Tabled for now.
The following claims were presented for payment. Members of the council were furnished with a listing. Tony Maciej made a motion to approve the claims. Norm Carlson seconded the motion. All members voted in favor, motion carried.
The next regular monthly meeting will be held Tuesday, December 5, 2023 at 7:00 p.m. in the Swanville Center.
There being no further business, a motion was made by Jim Molitor and seconded by Tony Maciej to adjourn. All members voted in favor, motion carried. Meeting adjourned 8:30 p.m.
Julie Hollermann, City Clerk/Treasurer
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