Minutes of the Swanville City Council meeting held in the Swanville Center on Tuesday, October 3, 2023. The meeting called to order 7:00 p.m. with the following members present: Sandy Lange, Norm Carlson, Tony Maciej, John Dragseth and Jim Molitor. Also present: Jan Schultz and Reporter Terry Lerhke,
Minutes of the Swanville City Council meeting Wednesday, September 5, 2023 was reviewed. A motion was made by Norm Carlson to approve the minutes. Jim Molitor seconded the motion. All members voted in favor, motion carried.
The treasures report was given. A motion was made by Jim Molitor and seconded by John Dragseth to approve the treasurer’s report. All members voted in favor, motion carried.
Jan Schultz, with Landmark Realty, presented to council a Grant of Encroachment License for the building at 316 DeGraff. Schultz stated the right of way of 4th Street is a factor in the overhang of the building and the rock wall to the south of the building and has been there for a number of years. After discussion, Jim Molitor made a motion to approve the Grant of Encroachment License for 316 DeGraff Avenue. John Dragseth seconded the motion. All members voted in favor, Tony Maciej abstained, motion carried.
Nilson Hardware would like to add a 20’x36’ addition onto his existing shed. With his buildings being on the property line a variance will have to be issued. A Public Hearing meeting will be held at 6:45 p.m. before the next regular monthly meeting on November 8, 2023. Letters will be sent to property owners within the store area.
Mayor Lange presented to council a Conflict-of-Interest Policy that is needed to be passed for the PFA application which the mayor is working on. After discussion, Norm Carlson made a motion to pass the Conflict-of-Interest Policy that was presented. John Dragseth seconded the motion. All members voted in favor, motion passed.
North Berkey First Addition was discussed. Council decided the price for each lot should be sold by square footage. The bond proceeds on capital projects can wait up to three years to spend so there will be the option to wait to tar roads or possibly add sidewalks.
October is fire prevention month, with that the Swanville Rural Fire Association will hold an open house on Wednesday, October 11 from 4-7:00 p.m. First Responders will be present also. Hot dogs, chips and water will be served.
Mayor Lange reviewed the safety meeting plan with council.
Mayor Lange presented an agreement with the Catalyst Company to redesign the city’s website and to host it. Tony Maciej made a motion to sign the agreement and go with the four-year contract. Norm Carlson seconded the motion. all members voted in favor, motion carried.
Resolution #23-1003a Accepting a Donation was presented from the Swanville Lions in the amount of $3,000.00 to be used toward tv service at the Swanville Park and rental toilets at the Pillsbury Beach. Jim Molitor made a motion to accept Resolution #23-1003a. John Dragseth seconded the motion. All members voted in favor, motion carried.
Resolution #23-1003b Accepting a Donation was then presented from the Swanville Lions in the amount of $30,000.00 to be used toward the up keep of the Swanville Park lawn and buildings. Jim Molitor made a motion to accept Resolution #23-1003b. John Dragseth seconded the motion. All members voted in favor. Council noted they appreciate the Swanville Lions for the work they do around the community and the generous donations they make to the city.
Council discussed changing the November meeting. It was decided to change the meeting to Wednesday, November 8, 2023 at 7:00 p.m. with the Public Hearing taking place at 6:45 p.m.
The following claims were presented for payment. Members of the council were furnished with a listing. Jim Molitor made a motion to approve the claims. John Dragseth seconded the motion. All members voted in favor, motion carried.
The next regular monthly meeting will be held Wednesday, November 8, 2023 at 7:00 p.m. in the Swanville Center. Public Hearing 6:45 p.m.
There being no further business, a motion was made by Tony Maciej and seconded by Jim Molitor to adjourn. All members voted in favor, motion carried. Meeting adjourned 8:15 p.m.
Julie Hollermann, City Clerk/Treasurer