These are unapproved minutes.
Call to Order/Attendance: The City Council meeting was called to order at Upsala City Hall by Mayor Rollie Johnson at 7:00 p.m. The pledge of allegiance was said.
On roll call members present were: Mayor Rollie Johnson, Joan Olson, Brian Lange, and Dennis Westrich; absent: Robert Maciej. People present: Sheila McCoy, MC Record; Frank Koopmeiners, Public Works; and Michelle Stevens, City Clerk/Treasurer.
Minutes: Olson moved to approve minutes from December 7, 2015 City Council Meeting, 2nd by Lange. Motion carried unanimously.
Added agenda items: Westrich added the demolition project on West Walnut to the agenda.
Lange moved to approve the agenda with the addition of the demolition project on Walnut, 2nd by Westrich. Motion carried unanimously.
Presentation, Citizen Appeals: No additions.
Department Reports:
Maintenance Report: Koopmeiners reported on water and sewer levels.
Johnson reported on several street lights out. He also explained that Toning Plus located at the Rec. Building received a note that their gas meter needs to be cleared from snow.
Johnson gave a reminder that Toning Plus needs a lease renewal contract.
Fire Department Report: Brian Lange reported the tanker truck is getting new fittings and equipment. The drop tank came but the frame is bent in several places. The Department had One fire and one accident this last month.
City Office Report: Stevens reported on the petty cash for the quarter and reported on her comp hours for the quarter.
She also requested to use the mezzanine for storage of archived City documents.
Planning Commission No meeting was held.
UCDC No meeting was held. The next meeting is January 19th at 7 p.m., at City Hall.
Recreation Board: No meeting was held.
Unfinished Business:
City Hall Roof Repair: Stewart Johnson from Reis lumber showed Mayor Johnson how the roof cap is peeled back towards the north creating leakage on the City Hall building. The council requested Johnson to get bids for new a steel roof; he will provide information at the February meeting.
New Business:
Allowing Transfer of Electronic Funds, Resolution 1-4-16-1: Lange moved to approve Resolution 1-4-16-1 allowing the Transfer of Electronic Funds, 2nd by Westrich. Motion carried unanimously.
Allowing Handwritten and Computer Generated Checks, Resolution 1-4-16-2: Olson moved to approve Resolution 1-4-16-2 allowing Handwritten and Computer Generated Checks, 2nd by Lange. Motion carried unanimously.
2016 Fee Schedule, Resolution 1-4-16-3: Westrich moved to approve Resolution 1-4-16-3 adopting the 2016 Fee Schedule as presented, 2nd by Lange. Motion carried unanimously.
2016 Designations & Appointments: Lange moved to approve the appointments for 2016 as presented, 2nd by Westrich. Motion carried unanimously.
Liability Coverage Waiver: Lange moved to not waive the monetary limits on municipal tort liability established by Minnesota Statute 466.04, 2nd by Westrich. Motion carried unanimously.
Outsourcing Payroll: Stevens reviewed the concern about having more than one person in control of the finances for the City and presented details on the cost to outsource payroll via Schlenner & Wenner.
Olson made a motion to approve Schlenner & Wenner to provide all payroll services for the City of Upsala as of the first of the year, 2nd by Lange. Motion carried unanimously.
Safety Group Initiative: The league of Minnesota Cities Insurance Trust is offering a Regional Safety Group Initiative for cities to get organized and stay on top of their safety programs to help comply with OSHA standards.
The LMCIT will pay for 50% of the cost – up to 12 sessions a year. Anna Gruber with NJPA expressed interest in paying the other 50% of the training for member cities.
The council directed Stevens to do more research on cost and who would be required to attend the trainings.
Local Board of Appeal & Equalization: Olson moved to approve Tuesday, May 3, 2016 at 10:30 am at the Upsala City Hall as the date, time, and location for the annual Local Board of Appeal, 2nd by Westrich. Motion carried unanimously.
Demolition Project on West Walnut, Update: All the buildings have been removed and rubbish removed from the city owned property on West Walnut. The City will hold $5,000 from the total payment until the spring work of landscaping is finished.
Experienced Officials Leadership Conference: Lange moved to approve up two members to attend the LMC Experienced Officials Leadership Conference on January 22nd and 23rd in Brooklyn Center at a fee of $225 per member, 2nd by Olson. Motion carried unanimously.
Financials: Westrich requested Stevens to change the codes for snowplowing so they all match.
Olson moved to approve the checks vouchers #17072 – #17097, 2nd by Lange. Motion carried unanimously.
Updates/FYI: None.
Adjourn: Lange moved to adjourn at 9:30 p.m., 2nd by Olson. Motion carried unanimously.
Michelle Stevens, Clerk/Treasurer