Upsala City • October 3, 2016

These minutes are unapproved.
Call to Order/Attendance: The City Council meeting was called to order at Upsala City Hall by Mayor Rollie Johnson at 7:00 p.m. The pledge of allegiance was said. On roll call members present were Mayor Rollie Johnson, Brian Lange, Robert Maciej, Dennis Westrich, and Joan Olson. People present: S.E.H. Project Manager Scott Hedlund, Upsala Planning Commissioner Don Marty, Morrison County Record Reporter Sheila McCoy, Public Works Superintendent Frank Koopmeiners, and Clerk/Treasurer Michelle Stevens.
Minutes: Lange moved to approve the minutes for the September 06, 2016 City Council Meeting, 2nd by Maciej. Motion carried unanimously.
Maciej moved to approve the minutes for the 6:30 p.m. September 22, 2016, Borgstrom Street Special Meeting, 2nd by Lange. Motion carried unanimously.
Lange moved to approve the minutes for the 7:00 p.m. September 22, 2016, Budget & Preliminary Meeting, 2nd by Maciej. Motion carried unanimously.
Added agenda items: Lange moved to approve the agenda, 2nd by Maciej. Motion carried unanimously.
Presentations, Citizen Appeals: Walnut Street, City Engineer Scott Hedlund reviewed the Walnut Street final payment #5 and change order #2 and recommended approval for both.
Lange moved to approve Change order #2 for the Walnut Street Project, 2nd by Maciej. Motion carried unanimously.
Lange moved to approve the Walnut Street Project final payment of $32,551.23 to C &L Excavation, 2nd by Maciej. Motion carried unanimously.
Borgstrom Street: Hedlund discussed the Borgstrom Street Sewer issue stating the project will start next week at the earliest.
Cleaning & Video of Sewer Lines: Hedlund talked about the Johnson JetLine sewer video and cleaning. He requested to have a special meeting to discuss the sewer issue.
Department Reports:
Maintenance Report: Koopmeiners reported on the water and sewer levels.
Koopmeiners asked what the council wants to do with the Snow Removal Signs. Johnson requested the Planning Commission review the Snow Removal Signs ordinance.
Fire Department Report: The Upsala Fire Department did a combined training with Bowlus on LP burn.
Rescue Department: No report submitted.
City Office Report: Stevens presented the October calendar.
Heritage Days Meeting, October 18th at 7:00 at the Community Center.
Fall Leaf and Lawn Clean Up is 8:00 a.m., Friday, October 21, 2016. Please have leaves in bags tied up and light enough to be lifted into a truck at the end of the driveways.
The General Election is November 8th: Stevens requested the council approve Gov. Office as a new website host for the City.
Olson moved to accept the proposal for Gov. Office at $995 annually for 3 years, 2nd by Maciej. Motion carried unanimously.
Planning Commission: Don Marty explained three different location proposals for the Maintenance Building/City Hall. Hedlund stated that a portion of the water treatment plant property is wetland, and would need permits if the City chose to build there.
Johnson directed the Planning Commission to move forward with Plan A and create some definitive numbers.
The Planning Commission approved building permit- for the Paul and Kathy’s Grocery Store to add a walk-in freezer.
UCDC: The UCDC is hosting a community meeting to discuss Heritage Days next year and how the City should celebrate its centennial Tuesday, October 18 at 7:00 p.m. at the Community Center.
Recreation Board: No meeting was held.
Unfinished Business:
Personnel Policy: The personnel policy is tabled until the November meeting.
MNWARN: Stevens explained that the city is now officially a part of MNWARN.
New Business:
Tower Road: Johnson spoke with Morrison County Engineer Steve Bakowski about the County to repair Tower Road at the same time Morrison County repairs County Road #19 and County Road 228 by the towers. Tower Road does need to be re-worked including possibly adding a culvert, drain tiles, and bituminous. Grinding and overlay is estimated at $67,000, tiling would be an addition $8,000-9,000; the culvert would average $3,000-$4,000 totaling approximately + $80,000.
Westrich Moved to work with Morrison County in tandem as they work on County Road #19 and County Road 228 by the towers to repair the north ½ mile of Tower road, 2nd Lange. Motion carried unanimously.
Date to Canvas the General Election Results
Olson moved to set Monday, November 14th at 3:30 p.m. as a meeting time to canvas the election results, 2nd by Lange. Motion carried unanimously.
Tourism Signage Grant of $500: Olson moved to use the $500 tourism grant to create new brochures for the City of Upsala, 2nd by Westrich. Motion carried unanimously.
Franchise Fees: Westrich moved to hold a public hearing to create a Franchise Fee ordinance at 7:05 at the regularly scheduled council meeting November 7, 2016, 2nd by Lange. Motion carried unanimously.
Overdue Utility Bills: Johnson directed Stevens to send letters that Utility bill accounts and state that they need to be paid within 10 days of the date of the letter it will be certified to taxes.
Johnson directed Stevens to send out monthly letters to residents whose bills are 2 periods overdue, stating that if the bill is not paid in full, water may be shut off or the bill may be assessed onto property taxes.
Thank-you’s and Acknowledgements: Mayor Johnson extended a huge thank you to the Fire Department and First Responder Teams. They have had some tough calls in the past; it is impossible to give enough credit to the work they do. They do such an amazing job and give up a lot of their personal time without much acknowledgement or gratitude.
Financial: Lange moved to pay all bills as presented as well as payroll, 2nd by Maciej. Motion carried unanimously.
Updates/FYI: Leave for training.
Adjourn: Lange moved to adjourn at 9:00 p.m., 2nd by Maciej. Motion carried unanimously.
Michelle Stevens, Clerk/Treasurer