These are unapproved minutes.
Call to Order/Attendance: The City Council meeting was called to order at Upsala City Hall by Mayor Rollie Johnson at 7:00 p.m. The pledge of allegiance was said.
On roll call members present were Mayor Rollie Johnson, Brian Lange, Robert Maciej, Dennis Westrich, and Joan Olson. People present: Wanda Erickson, Great River Regional Library Upsala Branch Services Coordinator, S.E.H. Project Manager Scott Hedlund, Public Works Superintendent Frank Koopmeiners, and Clerk/Treasurer Michelle Stevens.
Minutes: Maciej moved to approve the minutes for August 01, 2016 City Council Meeting with corrections, 2nd by Westrich. Motion carried unanimously.
Lange moved to approve the minutes for August 18, 2016 City Budget Meeting, 2nd by Maciej. Motion carried unanimously.
Added agenda items: Maciej moved to approve the agenda, 2nd by Lange. Motion carried unanimously.
Presentations, Citizen Appeals: None.
Department Reports: Maintenance Report: Koopmeiners reported on the water and sewer levels.
Koopmeiners stated Walnut Avenue has deep ruts; recommending bringing in a load of gravel and pack it down.
Lange moved to hire Westrich to repair Walnut Avenue and cut the grass at a fee of $250, 2nd by Olson. Motion carried with Westrich abstaining.
Koopmeiners updated the council on the chlorinator.
The council reviewed the location of the maintenance Building/City Hall near the water plant.
Johnson directed the Planning Commission to continue working on the construction and location of the Maintenance Building/City Hall.
Fire Department Report: The FEMA grant for Personal Protection Equipment was denied.
Westrich moved to have the Fire Department sell the old ’78 Freightliner, 2nd by Maciej. Motion carried with Lange abstaining.
Rescue Department: No report submitted.
City Office Report: Stevens presented the September calendar.
Stevens shared with the council an example of the welcome bags.
Planning Commission: No meeting held.
UCDC: The council reviewed the UFFDA Days and Heritage Days Festivities.
Johnson suggested the UCDC host a community meeting.
Recreation Board: No meeting was held.
Unfinished Business:: Personnel Policy: The personnel policy is tabled until the October meeting.
Johnson Jet-Line: Johnson Jet-line has cleaned all the sewer lines but have only video recorded 25% of the lines. Hedlund recommends having a meeting with Johnson Jet-line to solve the issue of finishing the project.
Johnson appointed Koopmeiners, Hedlund, Westrich, Johnson and Stevens to meet with Johnson Jet-line to work out any issues to finish the project.
Sewer Line on Borgstrom Street: The Borgstrom Street Sewer Project will be tabled until the October meeting pending more quotes to be submitted.
New Business: Upsala Centennial in 2017: The UCDC committee will be in charge of the Centennial celebration in 2017.
Great River Regional Library Contract: Olson moved to approve the Great River Regional Library contract, 2nd by Lange. Motion carried unanimously.
Call for Budget Meeting: Lange moved to set the budget meeting for Thursday, September 22, 2016 at 7:00 p.m., 2nd by Maciej. Motion carried unanimously.
LMC Regional Meeting: Lange moved to have up to 6 people attend the regional meeting in Paynesville on Thursday, October 13, 2016, 2nd by Maciej. Motion carried unanimously.
Thank-you and Acknowledgements: Mayor Johnson extended a huge thank you to the people involved with UFFDA Days together with Heritage Days; it was an excellent two weekends. Also, thank you to Time Out Bar and Grill for cleaning up the parade route on Sunday morning after the parade, and to the Fire Department and UBA for cleaning the Rec. Building and park.
Financial: Lange moved to pay all bills as presented as well as payroll, 2nd by Maciej. Motion carried unanimously.
Updates/FYI: None.
Adjourn: Lange moved to adjourn at 8:57 p.m., 2nd by Westrich. Motion carried unanimously.
Michelle Stevens, Clerk/Treasurer