Upsala City April 3, 2017

These are unapproved minutes.
Call to Order/Attendance
The City Council meeting was called to order at Upsala City Hall by Mayor Rollie Johnson at 7:00 p.m. The pledge of allegiance was said.
On rollcall members present: Mayor Rollie Johnson, Joan Olson, Brian Lange, Dennis Westrich, and Lana Bartells. People present: 407th Civil Affairs Logan Drill, 407th Civil Affairs Cody Witzany, 407th Civil Affair Greg Wheelode, Financial Advisor David Drown, First Responder Vice President Garrett Doucette, Great River Regional Library (GRRL) Patron Services Supervisor Rachel Thomas, Resident Kevin Breth, Elmdale Mutual Insurance Manger Mikel Nelson, Morrison County Record reporter Sheila McCoy, Public Works Superintendent Frank Koopmeiners, and City Clerk/Treasurer Michelle Stevens.
Minutes: Olson moved to approve minutes from March 6, 2017 City Council Meeting, 2nd by Lange. Motion carried unanimously.
Added agenda items: Olson moved to approve the agenda with addition of considering a donation to the Initiative Foundation, 2nd by Bartells. Motion carried unanimously.
Presentation, Citizen Appeals: Elmdale Insurance/ Nelson Insurance: Mikel Nelson requested the City put up barricade along Main Street while the new insurance building is being built at 104 South Main Street.
Nelson requested the City pay to pay to remove the electrical box that will be in front of the employee parking area.
Nelson also requested the City pave their portion of property between the street and the parking areas on the north and west side of the new Elmdale Mutual building.
GRRL, Great River Regional Library: Contract: Lange moved to approve the contract between GRRL and the City of Upsala, 2nd by Olson. Motion carried unanimously.
7:15 Public Hearing: Tower Road: Mayor Johnson recessed the regular city council meeting and opened the public hearing. A hearing on the City adopting a street reconstruction plan and approving the issuance of general obligation bonds.
Comments were heard from Tower Road resident Garrett Doucette.
Lange moved to close the public hearing, 2nd by Olson. Motion carried unanimously.
Mayor Johnson called the regular City Council meeting back to order.
Lange moved to approve resolution 4-3-17-1 to Concur Award of Contract with Morrison County for Tower Road contingent on not receiving a petition from the citizens to oppose the project, 2nd by Westrich. Motion carried unanimously.
Lange moved to adopt resolution 4-3-17-2, a resolution adopting a street reconstruction plan and approving the issuance of general obligations bonds, 2nd by Bartells. Motion carried unanimously.
7:30 Public Hearing: Capital Improvement Plan; Maintenance Building: Mayor Johnson recessed the regular City Council Meeting, and opened the public hearing; a hearing on the City’s proposed Capital Improvement Plan also known as the Maintenance Building Plan.
No comments from the public were offered.
Olson moved to close the public hearing, 2nd by Lange. Motion carried unanimously.
Lange moved to adopt resolution 4-3-17-3, a resolution giving preliminary approval for the issuance of the City’s general obligation bonds and adopting the City of Upsala Capital Improvement Plan 2017-2021, 2nd by Westrich. Motion carried unanimously.
Water Rates: Kevin Breth discussed the format for the water usage of 5000 gallons as a minimum. Mayor Johnson requested the clerk to research what other cities charge for water usage.
Department Reports:
Maintenance Report: Koopmeiners reported on water and sewer levels.
Koopmeiners stated that the sewer backup on Borgstrom Street has been resolved.
Fire Department Report: Lange reported the firefighters will be doing a raffle on Heritage Days.
The Fire Department will be holding a grain bin extrication training on the 15th of April
The water truck is almost completed.
Westich moved to allow the Fire Department to proceed in working with PERA (Public Employees Retirement Association) and possibly have PERA manage their retirement fund, 2nd Bartells. Motion carried unanimously.
First Responders: First Responder Vice President Garrett Doucette reported that the First Responders are working on helping the Fire Department with the extrication training on the 15th.
They also plan on doing Pork in the Park, and teaming up with the Fire Dept.
City Office Report: Stevens reviewed the March Calendar.
Stevens requested the City pay for lodging during training at her clerk’s training in May.
Lange moved to pay for lodging while Stevens was at a week long training May, 2nd by Olson. Motion carried unanimously.
Planning Commission: The Commission approved the permit for Roger Roerick’s building project.
They also reviewed the temporary parking issue in front of the post office.
UCDC: The logo for Heritage Days has been created: “Come Home to Upsala” celebrating 100 years. The logo was designed by Tina Gunderson.
Vendor registration forms have also been created.
Recreation Board: No meeting was held.
Unfinished Business: Vacation/ Personnel Policy: The vacation portion of the personnel policy was reviewed as well as hours of operation.
Lange moved to adopt the changes to the personnel policy as presented, 2nd by Olson. Motion carried unanimously.
New Business: UBA Gambling Permit: Lange moved to approve the Gambling Permit with not waiting for UBA (Upsala Ballpark Association) on July 2, 2017, 2nd by Bartells. Motion carried unanimously.
Park Improvement Project: Lange moved to have the Public Works department remove any dead or decaying trees, 2nd by Bartells. Motion carried unanimously.
Basketball Court: The City Council requested Bill Abeler to move forward on fund-raising money for an outdoor basketball court.
RFQ: The Request For Qualifications that S.E.H submitted for the sewer lining project was tabled until the City receives more information.
Timeout Bar & Grill: Event Application for Kickball Tourney. Lange moved to approve the event application from Timeout Bar & Grill for a kickball tournament on July 1st to raise money for the school athletic departments, 2nd by Westrich. Motion carried unanimously.
Stearns Bank/ City Hall Lease Agreement: Bartells moved to approve the Lease Agreement with Stearns Bank to rent space for Upsala City hall, 2nd by Olson. Motion carried unanimously.
Morrison County Recycling Grant: Lange moved to approve the Morrison county recycling grant of $1,427.00, 2nd by Westrich. Motion carried unanimously.
Morrison County Cleanup Day Grant: Lange moved to approve the Morrison County Cleanup Day Grant of $376, 2nd by Westrich. Motion carried unanimously.
Added Agenda Items
Initiative Foundation Donation: Olson moved to approve the annual donation of $360 to the Initiative Foundation, 2nd by Bartells. Motion carried unanimously.
Thank you and Acknowledgements: A huge thank you goes out to Joyce and Mel Larson for their dedicated service in cleaning and maintaining the Rec. Building, scheduling all the events there, and organizing the horseshoe events. Their enthusiasm and efforts do not go unnoticed!
Johnson reminded everyone that breakfast will be served every Tuesday and Friday morning at the Community Center from 7-10 a.m.
Financial: Lange moved to approve the bills as presented, 2nd by Westrich. Motion carried unanimously.
Adjourn: Lange moved to adjourn at 9:17 p.m. 2nd by Westrich. Motion carried unanimously.
Michelle Stevens, Clerk/Treasurer