Upsala City February 6, 2017

These are unapproved minutes.
Call to Order/Attendance: The City Council meeting was called to order at Upsala City Hall by Mayor Rollie Johnson at 7:00 P.M. The pledge of allegiance was said.
On roll call members present were: Mayor Rollie Johnson, Joan Olson, Brian Lange, Dennis Westrich, and Lana Bartells.
People present: MC Record reporter Sheila McCoy, Public Works Frank Koopmeiners, and City Clerk/Treasurer Michelle Stevens.
Minutes: Lange moved to approve minutes from January 3, 2017 City Council Meeting, 2nd by Westrich. Motion carried unanimously.
Lange moved to approve minutes from January 19, 2017 Special City Council Meeting, 2nd by Olson. Motion carried unanimously.
Added agenda items: Lange moved to approve the agenda with an addition of the City Hall location, 2nd by Olson. Motion carried unanimously.
Presentation, Citizen Appeals: St. Mary’s church requests a temporary liquor license for their February 11th Valentines Dinner, as well as a gambling permit for two separate bingos. Westrich moved to approve the temporary liquor license to St. Mary’s Church for their Valentine’s Dinner 2-11-17, 2nd by Bartells. Motion carried unanimously.
Lange moved to approve Lawful Gambling with no waiting period for St. Gregory the Great Knights of Columbus at St. Mary’s Church located at 308 South Main for a Quilt Bingo to be held February 19, 2017 and a Turkey Bingo on Oct., 2017, 2nd Westrich. Motion carried unanimously.
Department Reports:
Maintenance Report: Koopmeiners reported on water and sewer levels.
Koopmeiners stated that the pump on the lift station is scheduled to be repaired.
The southeast hydrant at the park is temporarily off; there is a water leak on that line that will get fixed after the winter thaw.
Koopmeiners found the City’s jetter machine can operate a root cutter. The council requested Koopmeiners purchase a root cutter at an estimated cost of $1400.
Olson questioned who maintains the skating ring. Koopmeiners explained that Ken Abrahamson maintains it through the school, however the skating rink is hard to maintain with the weird weather we have had.
Fire Department: Report Submitted.
The department recommends the following to approved as officers for 2017: Chief: Baggenstoss, Asst. Chief: Frank Koopmeiners, Captains: Billy Koopmeiners, Brian Lange, Mike Kremers and Kevin Lampert, Secretary: Brian Lange, Training Officers: Garret Doucette and Joe Trettel.
Johnson moved to accept David Cichon’s resignation from the Fire Department, 2nd by Westrich. Motion carried unanimously.
Rescue Squad: The rescue squad recommends the following officers for 2017: President: Lisa Hansen, Vice President: Garrett Doucette, Secretary: Mary Doucette, Treasurer: Charlie Gunderson, Training Officer: Larry Bartells.
City Office Report: Stevens reviewed the February Calendar.
Stevens discussed the Minnesota Municipal Clerks Institute put on by St. Cloud State University in May, asking how we should handle the City Council meeting that will be on the Monday during the training.
Stevens asked the council to offer information to be put on the new website.
Planning Commission: The Planning Commission discussed the plan for the Elmdale Farmers Mutual building and approved the building permit. They also discussed the maintenance building design. Their next meeting is Wednesday, February 15 at City Hall.
UCDC The January meeting was cancelled. The next meeting is February 21 at 7:00 p.m. at City Hall.
Recreation Board: Report Submitted. Meetings will be held quarterly this year.
Johnson asked Koopmeiners and Westrich to look into the water runoff that is eroding an area off the southeast corner of the Rec Building.
Unfinished Business:
Vacation/ Personnel Policy: Tabled.
Designations: The Council readjusted the 2017 designations- changing the some of the officer positions in the Fire and the First Responders teams. Lange moved to approve the updated designation for 2017, 2nd by Westrich. Motion carried unanimously.
New Business:
RFP: City Attorney.
Johnson explained that NJPA (Nation Joint Powers Alliance) would offer attorney services for Upsala at a portion of the cost. Olson moved to request a contract with NJPA for basic legal services, 2nd by Bartells. Motion carried unanimously.
The council requested Stevens to present a different RFP for an attorney to be on hand for extra-ordinary legal services.
Tower Road/ CSAH 19: Westrich moved to pass Resolution 2-6-17-1 authorizing engineering services agreement for rehabilitation of Tower Road, 2nd by Lange. Motion carried unanimously.
Legislative Conference for Cities: Bartells moved to approve up to two council members to attend the 2017 Legislative Conference on March 23, 2nd by Lange. Motion carried unanimously.
City Hall Location: The council discussed the proposal from Steve Domine, Stearns Bank, to move City Hall into the space; Elmdale Farmers Mutual will be moving out.
Bartells moved to relocate City Hall to 105 South Main Street this summer after the office space has been vacated and renovated, 2nd by Olson. Motion carried unanimously.
Maintenance/City Hall Building
The council reviewed the financial option that Jason Murray, associate with David Drown’s office, recommended that the City use General Obligation Capital Improvement Bonds. They directed Stevens to contact Murray to develop a Capital Improvement Plan for the March 6 City Council meeting with a public hearing to be held in April.
Thank you and Acknowledgements: Mayor Johnson thanks David Cichon for 17 years of dedicated service to the Upsala Fire Department.
Financial: Lange moved to approve the bills as presented, 2nd by Olson. Motion carried unanimously.
Updates/FYI: None.
Adjourn: Lange moved to adjourn at 8:54 p.m., 2nd by Olson. Motion carried unanimously.
Michelle Stevens, Clerk/Treasurer