Upsala City June 5, 2017

These are unapproved minutes.
Call to Order/Attendance: The City Council meeting was called to order at Upsala City Hall by Mayor Rollie Johnson at 7:02 p.m. The pledge of allegiance was said. On roll call members present: Mayor Rollie Johnson, Joan Olson, Brian Lange, Dennis Westrich, and Lana Bartells. People present: Residents Bryce Louden, Crystal Benson, Karen Leibsch, Bill Milbert, Steve and Sheri Johnson, Morrison County Record reporter Sheila McCoy, City Engineer Scott Hedlund, Schlenner Wenner Auditor Jon Archer, Public Works Superintendent Frank Koopmeiners, First Responder Vice President Garrett Doucette, and City Clerk/Treasurer Michelle Stevens.
Minutes: Lange moved to approve minutes from May 1, 2017 Regular City Council Meeting, 2nd by Westrich. Motion carried unanimously.
Westrich moved to approve minutes from May 9, 2017 Board of Equalization and Appeals Meeting, 2nd by Lange. Motion carried unanimously.
Lange moved to approve minutes from May 9, 2017 Special City Council Meeting, 2nd by Bartells. Motion carried unanimously.
Lange moved to approve minutes from May 15, 2017 Special City Council Meeting, 2nd by Bartells. Motion carried unanimously.
Added agenda items: Lange moved to approve the agenda, 2nd by Westrich. Motion carried unanimously.
Presentation, Citizen Appeals:
Audit: Jon Archer with Schlenner Wenner, reviewed the 2016 City Audit.
Borgstrom Street Repair issues: Karen Leibsch asked if her portion of the street could be made in installments. Stevens stated that the City would be more than willing to create a payment plan.
Bill Milbert expressed concern about the amount that he and Karen Leibsch were billed to repair the sewer line on Borgstrom Street.
Louden stated concerns about the delayed repairs on Borgstrom Street.
Scott Hedlund, City Engineer, Maintenance Building reviewed the bid process the City needs to take for the construction of the new Maintenance Building.
Lange moved to approve S.E.H. Engineers to proceed with the preparation of a bidding package, bidding, and structural construction phase submittal review services to construct the new Maintenance Building in at an estimated cost of $14,800, 2nd by Bartells. Motion carried unanimously.
Water Rate Concerns: Sheri and Steve Johnson stated concerns about the new water rates. Bryce Louden questioned the financials of the water fund and how it works.
Department Reports:
Maintenance Report: Koopmeiners reported on water and sewer levels.
Well #3: Koopmeiners explained to the Council that well #3 has lost approximately 25% of its pumping capacity. He is looking into the issue.
Julian Herbes: Lange moved that summer part time employee Julian Herbes, receive a 5% raise, 2nd by Westrich. Motion carried unanimously.
Fire Department Report: Lange reported the firefighters are ready for Heritage Days events.
The water truck is in service; the old tanker is on an online bidding service.
Lange moved to approve the Upsala Relief Association’s gambling permit to hold a raffle on August 12, 2017, with no waiting, 2nd by Bartells. Motion carried unanimously.
First Responders: First Responder Vice President Garrett Doucette thanked those who came out for the Memorial Day celebration at Rec Building.
City Office Report: Stevens reviewed the June Calendar and upcoming events.
Planning Commission: Report submitted.
The Planning Commission recommended language for a temporary parking ordinance.
Lange moved to adopt ordinance 6-5-17-1 an ordinance regulating timed parking on public streets, 2nd by Westrich. Motion carried unanimously.
The council directed staff to erect two signs in front of the post office that state ‘10 Minute Parking 8 a.m.-4 p.m.
UCDC: Report Submitted. The poster has been created, and T-shirts are ready for print. Everything is on track and ready to go for the Heritage Days and the City Centennial.
Recreation Board: No meeting held.
Unfinished Business: Mount Olive Update: Mayor Johnson reported the Mount Olive online auction with Shultz Auctioneers May 22 ended successfully with the building going for $38,250. He will sign papers this month.
New Business:: Fund Balance Policy: The City Auditors stated that the City is required to have a Fund Balance Policy. Bartells moved to approve the Fund Balance Policy as presented, 2nd by Lange. Motion carried unanimously.
Wellhead Protection Manager: Lange moved to appoint Clerk/Treasurer Michelle Stevens as the City’s Wellhead Protection Manager, 2nd by Olson. Motion carried unanimously.
Water Hydrant by Rec Building: Johnson directed Koopmeiners and Westrich to repair the yard hydrant that broke last winter.
Tower Road: Lange moved to approve the 10-year loan agreement with the Bank of Zumbrota in the amount of $152,000 at 3% interest, 2nd by Bartells. Motion carried unanimously.
Westrich moved to approve the Resolution 6-5-17-1 authorizing the issuance, sale and delivery of a $152,000 General Obligation Reconstruction Plan Note, Series 2017A, 2nd by Lange. Motion carried unanimously.
Added Agenda Items: The City Council directed the staff to purchase two pedestrian crossing signs to go on Main Street at various cross walks.
Financial: Lange moved to approve the bills as presented, 2nd by Olson. Motion carried unanimously.
Adjourn: Lange moved to adjourn at 9:32 p.m., 2nd by Olson. Motion carried unanimously.
Michelle Stevens, Clerk/Treasurer