These minutes are not approved.
Call to Order/Attendance: The City Council meeting was called to order at Upsala City Hall by Mayor Rollie Johnson at 7:00 p.m. The pledge of allegiance was said. On roll call members present were: Mayor Rollie Johnson, Brian Lange, Joan Olson, Dennis Westrich, and Robert Maciej. People present: Terry Lerke, Morrison County Record; Frank Koopmeiners, Public Works; Scott Hedlund, SEH; and Michelle Stevens, Clerk/Treasurer.
Minutes: Lange moved to approve minutes from August 3, 2015 regular City Council Meeting, 2nd by Maciej. Motion carried unanimously.
Added agenda items: Lange moved to accept the agenda with no additions, 2nd by Maciej. Motion carried unanimously.
Presentation, Citizen Appeals: Elmdale Township was scheduled to attend the September meeting to discuss snowplowing and mutual work. They did not attend. Will reschedule for October 5th Meeting.
SEH Engineering/Borgstrom Sewer Project: Johnson appointed Westrich and Koopmeiners to work with SEH to come up with an economic plan to repair the sewer line on Borgstrom Street that is most cost efficient, 2nd by Maciej. Motion carried unanimously.
SEH reviewed the punch list for Walnut Street, Lange requested the stop sign be moved closer to Hwy 238. Hedlund plans to bring the final bill to the next meeting.
UBA (Upsala Baseball Assoc.) planned to discuss water runoff from the building into the ballpark. They were unable to attend the meeting.
Department Reports:
City Office Report: Stevens reported on the re-arranging of the city office due to claustrophobia. She moved the council mailboxes into the Council Chambers.
Maintenance Report, Frank Koopmeiners: Koopmeiners reported he will start testing for pond discharge starting September 9th.
Lange moved to approve Thein Well to put in a pit-less unit at Well #4 at a cost of approximately $7,000.00, 2nd by Westrich. Motion carried unanimously.
Westrich moved to approve contracted services with Jeremy Carlson to assist Koopmeiners in cleaning sewer lines and doing minor maintenance, 2nd by Lange. Motion carried unanimously.
Maguire Iron communicated to the City that upgrades need to be made to the water tower. Koopmeiners recommended waiting on repairs until Maguire Iron paints the tower in 2 to 4 years. He also recommended that the City look into purchasing a Variable Frequency Drive unit in to regulate the water flow while the tower is not in use; the cost to rent a VFD is almost comparable.
Johnson moved Koopmeiners to maintain the tower as well as he can and the City should budget for the upgrades in 2 to 4 years when the tower is painted, and for Koopmeiners to check prices on purchasing a VFD in lieu of renting one, 2nd by Westrich. Motion carried unanimously.
Fire Department Report, Brian Lange: The Fire Department is still waiting on the new truck. They have received no news from FEMA, yet. The old 1953 Dodge truck sold for $5425.00 on K-Bid auction site.
Planning Commission, Brian Lange: No meeting was held.
UCDC, Joan Olson: Olson submitted the August 4th report.
Recreation Board, Rollie Johnson: No meeting was held.
Unfinished Business: Westrich moved to adopt, resolution 9-8-15-1 establishing the 2016 Proposed Budget, 2nd by Maciej. Motion carried unanimously.
Johnson moved to, hold a special meet Tuesday, Sept 15th at 6:30 to discuss the proposed levy, 2nd by Westrich. Motion carried unanimously.
NJPA Workplace Summit: Johnson appointed Stevens to attend the NJPA Workplace Summit in Brainerd on September 22nd.
Land Use Symposium: Stevens will attend the Decision Maker Symposium on October 7th.
New Business: Bathrooms: The bathrooms in the park need replacing. This project was put on hold due to budget constraints.
The Barn: The barn on city property located on Walnut and Hillcrest has been deemed a hazard. The council requested quotes to have the barn razed.
Schlenner Wenner & Co Contract: Olson motioned to accept the contract from Schlenner Wenner & Co. to be the city’s auditing firm for the next 3 years, 2nd by Johnson. Motion carried unanimously.
Initiative Foundation: Lange moved to donate $350 to the Initiative Foundation, 2nd by Olson. Motion carried unanimously.
Tax Foreited property Lange moved to approve the property known as Lot 10, Block 1 less Pt to State for Hwy (47.0296.000) being sold by, 2nd by Maciej. Motion carried unanimously.
LMC Regional Meeting: Lange, Olson, Maciej, Johnson and Stevens will attend the League of Minnesota Cities Regional meeting on Oct 22 in Becker at 1 pm.
SEH Oktoberfest: no one is able to attend the SEH invitational
Thanks to our Community Members. A huge thank you to Jay Holmberg and staff from Time Out Bar & Grill for cleaning the entire parade route before the Waffle feed on Sunday, picking up all the trash out of yards and streets.
The mayor encourages everyone to attend the party in the park hosted by Time Out on September 11th & 12th.
Many thanks to Bev Johnson for stepping in while Reva was out of the office; she put in hundreds of volunteer hours to help keep the office open and running.
Financial Report: Maciej moved to approve the checks vouchers # 16848 – #16869, 2nd by Olson. Motion carried unanimously.
Updates/FYI: Upsala, Sweden news article; UCDC Meeting Sept 15th 7:30.
Post Heritage Day Community Meeting Sept 23rd 7:00 at community Center
Adjourn: Lange moved to adjourn at 8:55 pm, 2nd by Maciej. Motion carried unanimously.
Michelle Stevens, Clerk/Treasurer